Mobile & Internet Connectivity Device Provision 2.7-2

Introduction/Purpose:

This policy provides guidance regarding the distribution of mobile and internet connectivity devices to eligible administrative professional employees and compensation considerations.

Definitions:

Internet Connectivity Devices: Includes modems, mobile hotspots, and other portable internet access tools.

Policy: 

Communication devices, internet connectivity devices and technology resources managed centrally by ITSS such as two-way radios, cell phones, one-time international phone purchases, pooled equipment, home desktop computers, are deployed only when there is sufficient business need. 

The University will not provide any reimbursement, stipends or allowances for personal cellular devices. University-owned cellular phones may be provided to employees with a sufficient business need for the device and when regulatory data protection requirements are present.

The University will not provide any reimbursement, stipends or allowances for home internet connectivity.  University-owned internet connectivity devices may be provided only to ITSS security staff and to employees with a university-assigned work location not on campus.

Procedure:

An employee may request a cellular phone, hot spot or other device by submitting a ticket to ITSS. ITSS will review the request and confirm sufficient business need and division Vice President authorization.

The Vice President or President overseeing the employee receiving the technology must approve the deployment and the Vice President for Human Resources and Vice President for Administration & Business Affairs will provide oversight to confirm the necessity.

Related Policies & Forms:

Submit ITSS Support Ticket