Workday @ SVSU Frequently Asked Questions

Workday is a state-of-the-art cloud-based enterprise resource planning (ERP) solution that will replace many of our current systems and manual processes. Workday manages Financials, HR, Payroll and student information systems activities and data. The solution provides an improved user experience and faster, better access to data.

Workday serves as an innovative system designed to continually evolve and incorporate industry best practices, catering to the essential processes that define our organization.

Transitioning to Workday offers SVSU numerous advantages, including:

• Facilitating a culture of integration and collaboration by granting real-time access to accurate information essential for decision-making across academic and administrative domains.
• Streamlining administrative processes for faculty and staff by replacing traditional paper-based workflows with efficient digital alternatives.
• Empowering employees to configure workflows and business processes independently, eliminating the need for coding expertise from ITS staff.
• Lowering operational costs and reducing security, compliance, and accessibility risks through cloud-based hosting and a modern software architecture.
• Simplifying product updates and third-party integrations by utilizing a single codebase, enhancing efficiency in system maintenance.
• Enhancing communication, visibility, and user experiences across various tasks, thereby improving overall workflow efficiency.

The decision to transition to Workday was made after careful consideration, particularly in light of our existing enterprise resource system, Ellucian Colleague. Decades of customization to Colleague have resulted in increased complexity, hindering upgrades and impeding SVSU's progress in administrative and operational domains.

Yes, everyone at SVSU will use Workday. When fully implemented, faculty, staff, and students will be able to do things such as: view earning statement, check budget balances, select and verify benefits, settle travel expenses, obtain course rosters, submit grades, review, register and pay for courses, and review and accept financial aid.

Workday is intended to replace multiple systems and workflows identified throughout the project. A guiding principle of the project is a Standardized, Simplified Business Process, utilizing as much Workday functionality as possible and integrating other systems only as needed.

• Colleague
• CROA
• ASR Student Success Analytics
• Informer
• Unimarket
• Ascend (Cornerstone)
• Trimdata (bookstore interface)
• EasySpooler
• Source 4 printing software
• iData (Slate to Colleague interface)