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Workday @ SVSU Campus Communications


July 2024 Progress Update on Workday Implementation

Dear SVSU Community,

The SVSU implementation team, working with our implementation partner Alchemy, is making great progress in the Architect & Configure phase of the Workday project. We have loaded the initial sets of our data into our Foundation environment, called a "tenant." Over the next few weeks, more data will be migrated into this tenant, and the SVSU team is working to verify and validate it.

In line with SVSU’s needs and industry best practices, the team is also defining and setting up the Workday Business Processes (BPs), which include tasks like approving purchase requisitions and hiring employees. Security roles are also being reviewed and assigned.

The SVSU Communications and Change Management (CCM) team has made several important updates to the Workday @ SVSU website, including:

  • Feedback Form: Use this form to ask questions about the implementation. The CCM Team will monitor and respond to these inquiries.
  • Workday Team Members: The updated list now includes everyone currently involved in the Workday implementation project.
  • Workday Terminology: A new section to define key terms, which will be expanded as the project progresses.
  • Workday Timeline: The updated timeline now includes descriptions of each project phase.
  • Frequently Asked Questions (FAQs): A new section addressing common questions, which will be updated with relevant inquiries from the university community.

The SVSU CCM team has developed a Workday status communication plan. Monthly updates will be sent through September 2024 on the second Wednesday of each month from u-comm@svsu.edu, with the subject line starting with “Notice: Workday @ SVSU...” As we approach the “go-live” date of March 23, 2025, updates will become more frequent.

Thank you for your continued support.

Sincerely,

The SVSU Workday Implementation Team

Workday @ SVSU Resources


June 6, 2024

We are pleased to update you on the ongoing project to replace Colleague with Workday as our new ERP system. This implementation includes key areas such as HR, Finance, and Payroll and is divided into four phases. We have successfully completed the first phase, Planning, and are now moving into the second, Architect & Configure phase.

This marks a significant milestone for the project. Thanks to the dedication of our project team, we now have an initial draft site of Workday for SVSU. Currently, the Workday site includes basic information, and the project team is actively reviewing and verifying this data. This process will continue as more data is integrated in the coming months.

As we transition into the second phase, our focus will be on:

  • Continuing review and verification of data to ensure accuracy.
  • Designing and configuring the new Workday site to meet SVSU's needs.
  • Aligning processes with HR and Financials through weekly cross-functional meetings.

We kindly ask for your patience during this period, as departments such as the Controller’s Office (including Payroll), Human Resources and Business Services balance their daily activities with Workday responsibilities. Consequently, there may be slight delays in their response times.

Thank you for your understanding and support.

James M. Maher II, MBA
Executive Director of Information Technology Services


April 5, 2024

SVSU is proceeding with the implementation of Workday as the university’s new Enterprise Resource Planning (ERP) system. This will enhance our ability to collaborate as colleagues, serve our students, and advance strategically.

As communicated earlier in January, SVSU has partnered with Alchemy, a trusted implementation partner, to guide us through this multi-year process. Alchemy staff have been on campus this week, meeting with SVSU colleagues who will be integral to the success of this transition. Together, we are embarking on the journey to integrate Workday into our core business functions including finance, human resources, payroll, and student systems.
Over the next year, we will be focusing on the integration of:

  • Human Resources
  • Payroll
  • Finance and budget

Our colleagues in the Controller’s office, HR, Payroll, and ITS will experience the most change during this phase. The project is off to a strong start, and I’d like to thank them for the quality and commitment of their efforts to date and in the future. We appreciate your patience and grace with these colleagues as they navigate competing priorities.

Workday timeline from start to implementation
 
We will be launching a dedicated website where you can find resources, updates, and FAQs related to our Workday implementation. We are committed to keeping you all informed and engaged throughout the implementation process.

I appreciate the ongoing support and collaboration from all members of our SVSU community as we modernize SVSU’s systems and embark on this transformative journey together.

Noel Hornbacher
Vice President for Administration & Business Affairs


February 15, 2024

Workday Implementation 

SVSU continues to move forward with planning for the implementation of Workday, which will modernize a number of SVSU operations.

With Workday, SVSU will:

  • Automate processes and empower faculty, staff and students with real-time visibility of and access to data.
  • Create better experiences for end-users with self-service capabilities to better manage responsibilities.
  • Plan and adjust based upon evolving enrollment numbers, class availability, tuition, grants, staffing and more.

When fully implemented, faculty, staff, and students will be able to do things such as: check budget balances; select and verify benefits; clock in and out for shift work (hourly employees only); settle travel expenses; obtain course rosters; submit grades; review, register and pay for courses; and review and accept financial aid.

This process will take a few years to fully implement, and several internal teams have been formed to attend to the needed work. SVSU’s financial, payroll and human capital managements systems are expected to operate within Workday by April 2025.  Other processes will follow. We appreciate everyone’s cooperation to date, and we will continue to share periodic updates with the campus community.