Conference Center at SVSU Policies

Event Liability Insurance Coverage - For all external groups, our Facility Rental Contract requires the following: 

To obtain liability insurance for the Event in the amount of not less than one million ($1,000,000.00) dollars for injury or death, per occurrence, and property damage insurance of not less than one million ($1,000,000.00) dollars, per occurrence.

To provide the University with satisfactory evidence of such insurance, naming the University as an additional insured and certificate holder, before the event begins.

If the event requires a special liquor license, must also provide proof of liquor liability insurance in the amount of three hundred thousand ($300,000.00) dollars, naming the University as an additional insured.”

We encourage our guests to contact their insurance agent to purchase a one-day event certificate with the above requirements.   If this is not an option, you may visit TULIP at https://tulip.ajgrms.com/.  TULIP is a Tenants' and Users' Liability Insurance Policy that provides special event liability coverage. It is used by institutions that permit "third parties" to use their facilities for specific events. 

Weddings and Wedding Receptions held on the campus require affiliation with SVSU. Please call us at (989) 964-4348 to inquire about reserving your wedding at SVSU.

Youth Events 

Any activity or programs that is not open to the public and involves participants 18 years of age or younger who are not accompanied by a parent, legal guardian, or another adult relative are required to complete the Youth Events Addendum in accordance with the SVSU Minors on Campus 9.1-1 policy. 

Special Event Alcohol Guidelines

In some cases, the individual purchase of alcoholic beverages (cash bar) during events/functions on campus may require the purchase of a special liquor license by the Conference Center at SVSU.  Contact your Event Coordinator or call us at (989) 4348 for more information.

Facility Rental Charges and Billing

A deposit will be required upon confirmation of your reservation and is based upon total estimated charges.

All room rental, audiovisual and catering are subject to the customary six (6%) percent Michigan State Sales and Use Tax. A service charge of (20%) twenty percent is applied to all food and beverage services. There is a minimum $50.00 charge for all conference center catering. Published food and beverage rates are subject to change without notice.

A $50.00 set-up charge applies to any reservation requiring a change in an existing setup.

Final billing will be provided 1-2 weeks after the event. Payment is due within 30 days of the event date. 

Catering

All catering and concession services will be handled through The Conference Center at SVSU. No food or beverages of any kind may be brought on campus. Food and beverages leftover from an event may not be taken from the event due to health department licensing and liability.

A final guest count must be provided five (5) days before the event.

• Outside Food Catering Policy

Guarantee Policy

All meeting requirements, food and beverage requests, and audiovisual details should be
confirmed no later than seven (7) days before the event date.

Event Cancellation Fees

Upon signing The Conference Center at SVSU Facility Rental Contract the following event cancellation fees will apply.

• Notice of cancellation up to 120 days before an event, 25% of total estimated charges will be applied.
• Notice of cancellation up to 90 days before an event, 50% of total estimated charges will be applied.
• Notice of cancellation up to eight (8) days before an event, 75% of total estimated charges will be applied.
• Cancellations received less than seven (7) days before an event, 100% of total estimated charges will be applied.

Box Office

The SVSU Box Office provides centralized ticketing services for all programs and activities held on campus.  A Box Office service charge will apply to all tickets.  The sponsoring department or external organization is responsible for setting the ticket price inclusive of the service charge. The service charge is retained by the Box Office to offset operating costs.

Facilities Use Policy

The Conference Center at SVSU may relocate functions from an originally scheduled location should subsequent circumstances so warrant.  The University reserves the right to reschedule or cancel any function at its discretion. 

If you have any questions regarding policies or guidelines, please call (989) 964-4348.