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Emergency Operations Plan 4.2-4

Details

Category:
Public Safety
Authorizing Body:
Executive Vice President for Administration & Business Affairs – EVP-ABA
Responsible Department:
University Police
Applies To:
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Adopted Date:
05/01/1990
Revised Date:
01/31/2017
Print Policy

Introduction/Purpose

Providing a safe environment for employees to work and students to learn is a primary concern of the Saginaw Valley State University administration and campus community. Critical to providing a safe and healthy environment is being knowledgeable about what to do in the event of an emergency. The priorities of any emergency operations are life safety, incident isolation, property protection, and the minimal interruption of business operations. Planning and being prepared is a shared responsibility. 

This Emergency Operations Plan (EOP) is designed to establish a framework for Saginaw Valley State University to respond effectively and safely to emergency situations. This includes assessing an emergency situation, coordinating a response effort, and most importantly, ensuring that individuals are informed, safely evacuated or sheltered, and accounted for with reasonable assurance. This approach focuses on the policy, procedure, and organizational structure necessary to respond to, control and recover from emergency situations.

This plan incorporates regulatory requirements concerning the development and implementation of a campus emergency operations plan into one document. This plan shall act as the Saginaw Valley State University emergency operations plan and is compliant with the National Incident Management System (NIMS). 

Although this emergency operations planning document is comprehensive in nature, it is the policy of SVSU that no guarantee of a perfect response system is implied in this plan. As personnel and resources may be overwhelmed, SVSU can only endeavor to make every reasonable effort to respond based on the situation, resources, and information available at the time. 

Scope

This action plan applies to all occupants of facilities and grounds on the main campus (7400 Bay Road) of Saginaw Valley State University. 

Plan Review and Amendments

The Campus Emergency Operations Plan will be periodically reviewed, maintained and updated by the Chief of University Police and the Environmental Health and Safety Director. The frequency of the plan review will be determined as follows: 

  • An annual review will determine if significant changes to the facilities, personnel, operations, or materials used and stored have occurred to such a degree that change and amendment of the action plan are necessary.
  • A review will also be completed when significant changes occur in facilities design, construction, operation, or maintenance, which increase the potential for fire, explosion, releases of hazardous material or the response necessary if an emergency occurs.
  • An amendment will be made if the emergency response personnel or their responsibilities change.

The effectiveness of the plan will be reviewed following an emergency that requires implementing the plan. The University Police and the Environmental Health and Safety Department shall coordinate the review of the plan implementation following such an emergency. Other SVSU planning and response related documents and programs include the following:

  • Hazardous Waste Disposal Program
  • Bio-Hazardous Waste Management
  • Bloodborne Infectious Diseases Exposure Control Plan
  • AED Management Program
  • Accident and Injury Incident Report Form

Employees should check with their supervisor or department head for specific emergency planning and response documents or call lists developed for their area/department.

Basic Plan

Plan Distribution List

This plan is formally recognized and approved as a document of Saginaw Valley State University. The following list of individuals and departments will receive copies of the plan and any updates:

  • President
  • Provost
  • Executive Vice President for Administration & Business Affairs
  • Chief of University Police
  • Associate Vice President for Administration & Business Affairs
  • Associate Provost for Student Affairs
  • Executive Director of Information Technology Services
  • Assistant Vice President of Facilities Planning & Construction
  • Associate Vice President for Administration & Business Affairs and General Counsel
  • Executive Director of Communications and External Affairs
  • Director of Business Services
  • Director of Human Resources
  • Director of Environmental Health and Safety
  • Kochville Township Fire Department
  • Saginaw County Emergency Management
  • Saginaw County Sheriff’s Department 
Links

For additional information and resources on emergency management and preparedness planning consult the University Police website: www.svsu.edu/universitypolice.

Acronyms

BBP

Bloodborne Pathogens

CMEG

Crisis Management Executive Group

CPR

Cardiopulmonary Resuscitation

EHS

Environmental Health and Safety Department

EOP

Emergency Operations Plan

DOT

U.S. Department of Transportation

EPA

United States Environmental Protection Agency

CO2

Carbon dioxide

HVAC

Heating, Cooling and Air Conditioning

IC

Incident Commander

ICS

Incident Command System

ICP

Incident Command Post

KTFD

Kochville Township Fire Department

MIOSHA

Michigan Occupational Safety and Health Administration

SDS

Safety Data Sheet

NIMS

National Incident Management System

OSHA

Occupational Safety and Health Administration

PA

Public Address System

PPE

Personal Protective Equipment

SPG

Standard Practice Guide

SVSU

Saginaw Valley State University

 

Annual Review

These procedures will be followed to the extent practicable for emergency situations occurring during any University activity or operation on campus.  The Emergency Operations Plan will be reviewed annually and updated accordingly.

Site Description

Saginaw Valley State University is located in Kochville Township, in northern Saginaw County, at 7400 Bay Road, University Center, Michigan. The main campus is situated east of Bay Road (M-84), north of Pierce Road, and south of Freeland Road. Interstate I-75 is located about one mile east of the main campus. The university is a higher education institution, operating seven days a week. On a typical day, 5,000 - 8,000 people may be on the campus to work or attend class or other events. 

The campus may be susceptible to floods, hazardous material incidents, transportation incidents, medical emergencies, fires, bomb threats, tornadoes and severe weather emergencies, technology-related disruptions, and acts of violence or terrorism. If a disaster were to occur on site, the primary concern would be to prevent injury to persons. Additional concerns include preventing damage to facilities, equipment, the environment, the surrounding community, supplies and critical systems.

 
University Structure
 
Crisis Management Executive Group

In the event an emergency occurs and is widespread, requiring a comprehensive planning/response from multiple areas of the campus, it may be necessary to initiate the Crisis Management Executive Group (CMEG) to meet and discuss the emergency event and response activities. The CMEG can be fully activated or activated in part, depending upon the incident. The members of the CMEG include the following individuals, or their designee:

  • President (Chair) 
  • Executive Vice President for Administration & Business Affairs (Vice Chair)
  • Provost
  • Chief of University Police 
  • Executive Director of Communications and External Affairs
  • Assistant Vice President of Facilities Planning & Construction
  • Executive Director of Information Technology Services 

In the event of an emergency, constant and updated communication from the group with Incident Command is critical to provide strategic guidance, make appropriate decisions, and take the necessary steps to implement policy institution-wide. This is crucial prior to, during, and after an emergency.

Incident Command System

Most emergency situations require a multidisciplinary approach. An emergency may require a coordinated effort on the part of several departments. For example, University Police may be required to secure the scene, control a crowd, isolate an area, coordinate evacuations and ensure that individuals requiring physical assistance receive it. At the same time, the Campus Facilities department may be required to shut off utilities, interpret building drawings for the fire department, repair mechanical systems, or provide technical assistance to response teams. Lab assistants and/or faculty may be required to provide specific technical information concerning the contents of a particular laboratory and the associated physical and health hazards. The Director of Environmental Health and Safety (EHS) may be required to advise the Incident Commander (IC) as to the health and safety of responders and potential short or long term effects of the proposed response activities. Department representatives may be asked to respond along with University Police, the Environmental Health and Safety Department, and Campus Facilities. 

In order to effectively respond and maintain control over the emergency, SVSU will employ an Incident Command System (ICS) that establishes a single individual with broad authority for the purpose of implementing emergency procedures and directing the overall response at the site. This individual shall be designated the Incident Commander. The IC will initially be the Chief of University Police or designee on campus.

Incident Command System Chain of Command

It is important to clearly outline the chain of command so that all individuals involved in emergency response efforts understand who is in charge and who needs to be kept informed.

Normally, overall responsibility for university operations during an emergency rests with the President. In his or her absence, the chain of command concerning university business is as follows:

  • Executive Vice President for Administration & Business Affairs 
  • Provost

However, during emergency situations when specific response activities (e.g., evacuation due to a credible bomb threat) are required, SVSU’s Incident Commander shall be in charge and direct all University response activities related to the threat or incident. The Incident Commander (IC) for SVSU is the Chief of University Police, who will have broad authority to direct all emergency response activities and efforts.  With the approval of the President, Executive Vice President for Administration & Business Affairs or the University Provost, the Chief of University Police can delegate this responsibility to other qualified individuals. 

Some emergencies may require assistance from agencies such as the Kochville Township Fire Department (KTFD), the Saginaw County Sheriff’s Department, the Michigan State Police, the FBI, etc. A transition of unified command may occur but SVSU will continue to maintain ultimate control of the incident under the incident command structure.

Incident Command Post & Emergency Operation Center

When an emergency occurs or is imminent, it shall be the responsibility of University Police to set up and staff an emergency command post. This may be a mobile command post, depending upon the nature and location of the incident.

  1. The IC shall establish a specific area for coordinating outside agencies' response activities. 
  2. The Incident Command Post should be located up-wind, up-hill, up-stream (in other words, a safe distance) from the incident. This is true especially while coordinating the response activities for a hazardous material spill emergency. When appropriate, the command post should be located outside the “hot zone” isolation distance published in the North American Emergency Response Guidebook. 

EMERGENCY OPERATIONS CENTER (EOC)

SVSU University Police has established an Emergency Operations Center in South Complex A that is available should circumstances warrant it. This agreed-upon location is designed able to accommodate members of the CMEG, as well as the provide necessary communications and equipment necessary to monitor and direct response activities.

Incident Command Member Roles and Responsibilities

Incident Commander (IC) 
As described above, the Chief of University Police, or designee, shall serve as the IC in most situations. The primary responsibilities of the IC are the following:

  1. Activate the EOP and establish the incident command post, coordinate on-site response, and implement protective actions, decisions, and directives on behalf of SVSU in order to safely respond to an emergency. 
  2. Order the evacuation and securing of building(s), and implement recall or “all clear” procedures. 
  3. Coordinate activities and resources between the emergency response agencies and SVSU. 
  4. Appoint and activate personnel to perform emergency tasks. 
  5. Organize and maintain an incident command post with adequate communications capability. 
  6. Suspend the response activities of SVSU and employees if conditions pose an unreasonable degree of risk. 
  7. Notify appropriate government authorities of an emergency and ensure that the applicable reporting requirements are followed. 
  8. Coordinate the activities of volunteers during or after the incident. 
  9. In extreme situations, coordinate with other local emergency response agencies to assist in identifying emergency housing and providing meals to personnel isolated at the site due to an emergency. 
  10. Maintain and update a current copy of the EOP. 

The Communications Officer (University Police Dispatch)
The Communications Officer (CO) is responsible for emergency warnings and overall communication activities during an incident. The University Police Dispatcher shall perform this function at the direction of the IC. The primary responsibilities of the CO include the following:

  1. Activate the on-site warning and instructional systems as directed by the IC. 
  2. Establish communication links between the incident command post and the as directed by the IC. 
  3. Establish a message control system for logging messages received by and dispatched from the IC and/or the incident command post.
  4. Maintain primary and backup communications systems between the IC, the incident command post, various responding personnel, departments on-site, and the local emergency management agencies, as directed by the IC. 
  5. Receive and disseminate information to appropriate individuals and Executive Director of Communications & External Affairs. 

Director of Environmental Health and Safety (EHS) 
The Director of the EHS Department, or designee, will act as Health and Safety Officer in emergency situations and assist the IC in emergency response activities. The Health and Safety Officer can make a recommendation to shut down or stop response activities, if it is beyond the scope of SVSU’s ability to respond safely. The primary responsibilities of the Health and Safety Officer are following:

  1. Advise on hazardous conditions that could be dangerous to first responders or assisting personnel. 
  2. Develop measures for minimizing danger to personnel responding to emergencies. 
  3. Determine personal protective equipment and clothing needs for SVSU emergency responders. 
  4. Provide technical advice to the IC about the incident or response activities, as they relate to the environment or the health and safety of employees, students, visitors, or volunteers. 
  5. When appropriate, provide notifications and necessary spills reports to local, state and federal regulatory agencies. 
  6. When appropriate, schedule debriefing meetings following incidents.
  7. Participate in the annual EOP review with University Police.
  8. Coordinate and assist departments in their emergency preparedness activities, training and exercises. 

Executive Director of Communications & External Affairs 
The Executive Director of Communications & External Affairs or designee is the News and Information coordinator. The primary responsibilities are the following:

  1. Obtain verified disaster-related information from the IC. When appropriate, coordinate the distribution of this information concerning an incident, campus closings, class scheduling changes, drills, etc., to the campus community via e-mail or other method(s). 
  2. Prepare and issue news releases. 
  3. During on-site emergency situations, establish a media center as directed by IC and activate the University Communication's Crisis Plan, coordinate emergency information and brief the media. 
  4. Conduct media tours of the emergency scene, when safe to do so, under the direction of the IC and with approval of the Environmental Safety and Health Officer (EHS). 
  5. At the direction of the IC, initiate notification of volunteers that help is needed. 
  6. Develop/maintain a communications plan for a variety of anticipated campus emergency scenarios.

Office of the Executive Vice President for Administration & Business Affairs 
The Executive Vice President for Administration & Business Affairs, or designee, shall assist in providing or arranging for additional support services, facilities and materials for response to an emergency. The Executive Vice President for Administration & Business Affairs may authorize temporary funding for hiring contractors and purchasing equipment and/or materials for response to an emergency. This could include making purchases or entering into a contract above the limit set by the SVSU Board of Control. Subsequent approval by the Board of Control is required. 

SVSU Department Responsibilities

Campus Facilities Department 
The department has the following responsibilities as soon as practical, with the subsequent approval of purchasing to be submitted immediately through the Board of Control:

  1. Develop, post, and maintain campus-wide evacuation maps in cooperation with EHS and University Police. 
  2. Designate an individual or team responsible for developing and implementing written procedures for specific Emergency Operations Plans for all critical operations and activities. Ensure employees have been adequately trained to respond safely during an emergency. 
  3. Coordinate training through EHS and University Police.
  4. Assign individuals, prior to an emergency, to act as automatic sprinkler control operator, fire pump operator, and utilities operator. 
  5. Assist University Police in barricading emergency scenes. 
  6. Test, service and repair emergency equipment, consistent with established guidelines. 
  7. Maintain current utility functions and provide information when needed to University Police, EHS and other emergency planning/response agencies, including but not limited to gas shut off valve locations, water valves, storm and sanitary sewer lines, discharge points, floor plans, building layouts, and other relevant information.

Directors and Department Heads 
Employee responsibilities:

  1. Designate individuals or teams responsible for developing "department-specific" emergency instructions beyond the emergency procedures identified in this document. 
  2. Ensure that adequate emergency procedures, training, personal protective equipment (PPE) and safety equipment are in place for response to foreseeable emergencies. 
  3. Ensure that laboratories are in compliance with SVSU Laboratory Safety Programs and that a Chemical Hygiene Plan is developed. 
  4. Ensure that non-laboratory units that handle hazardous materials are in compliance with the SVSU Hazard Communication Program and other applicable programs. 
  5. Ensure that the required hazardous chemical inventory is accurately maintained, updated at least annually, posted in a conspicuous location and a copy provided to EHS. 
  6. Ensure that employees who deal with hazardous materials have the equipment and required training to safely respond to spills. 

Supervisors and Faculty 
Supervisors and faculty have the following responsibilities:

  1. Notify persons within the area of the need to evacuate or seek protective shelter. 
  2. Direct persons to evacuation assembly areas or protective shelters. 
  3. Account for persons to the greatest extent possible at the evacuation assembly areas or in protective shelters, and identify individuals who have not been accounted for to the IC. 
  4. Issue further instructions and updates to individuals as necessary. 
  5. Assist with disaster assessment and follow-up activities. 
  6. Report work areas and classrooms where the posted Emergency Guidelines Poster and evacuation maps are missing or damaged to Campus Facilities and EHS departments. 

Business Services/Human Resources 
Business Services and Human Resources employees have the following responsibilities:

  1. Process all SVSU Employee Report of Accident & Illness 101A forms. 
  2. Compile the MIOSHA Michigan Occupational Injury and Illness Log. 
  3. Administer the Worker Compensation program. 
  4. Provide general risk management support to SVSU. 
Non SVSU Departments

Kochville Township Fire Department (KTFD) 
The KTFD works with SVSU in the following capacities:

  1. Familiarizes first responders with SVSU’s campus, including general building layout, chemical storage areas and access ways, “helps establish ICS”, and provides any information necessary for safe and effective response to a variety of potential emergencies. 
  2. Responds to emergencies when called upon by the SVSU Police. 
  3. Implements its own emergency plan until SVSU University Police arrive. 
  4. Acts as IC or when police/medical arrive establishes Unified Command.  

Saginaw County Sheriff’s Department, Michigan State Police, FBI. etc. 
University Police will provide notification to local, county and state law enforcement agencies, when appropriate. Law enforcement agencies will respond and assist in the investigation and/or response of emergency incidents and threats.

Environmental Emergency Response Contractor 
SVSU maintains open purchase order(s) with at least one or more environmental contractors capable of responding to emergencies involving hazardous materials. The contractor’s employees have the appropriate training and equipment to respond promptly and safely to HazMat situations beyond the immediate capabilities of SVSU employees.

Planning/Emergency Notification

Types of Emergencies

The EOP covers the following types of emergencies:

  1. Campus Closings 
  2. Fire Emergency 
  3. Medical and First Aid Situations 
  4. Power/Utility failure 
  5. Tornado and Severe Weather Emergencies 
  6. Building/Campus Evacuation 
  7. Hazardous Materials Emergency 
  8. Campus Violence or Criminal Behavior 
  9. Bomb Related Emergencies 
  10. Terrorism Threats 
  11. Active Shooter/Shelter in Place 
  12. Information Technology/ Cyber Security
  13. Earthquake
  14. Flooding 

EMERGENCIES NOT COVERED IN THIS DOCUMENT 
For an emergency that is NOT specifically covered in this document, employees should contact 911 from off-campus or from a cell phone and 9-911 from on-campus phones.

The emergency operations plan aims to safeguard the health, welfare, and safety of SVSU students, faculty, staff, and visitors in the following ways:

Prevention: Minimizing the possibility of emergencies 
Mitigation: Mitigating the effects of the hazard 
Planning:  Preparing for measures that will preserve life and minimize damage in an emergency 
Response:  Providing the necessary and appropriate emergency functions in response to a disaster 
Recovery:  Establishing a recovery system to return the campus and its operations to a normal operating state as quickly as possible.

Pre-Emergency Planning

Departmental Emergency Operations Plans

Individual departments must evaluate their operations and responsibilities to determine if additional emergency planning is necessary. Departments must ensure that adequate emergency procedures, training, drills, exercises, personal protective equipment (PPE) and safety equipment are in place to work safely, as well as respond safely and effectively to foreseeable emergencies.

Directors and department heads will designate individuals or teams responsible for developing "department-specific" emergency instructions, that are unique to that department or work area above and beyond the emergency procedures identified in this document.

Safety Data Sheets (SDS)

Appropriate safety data sheets are essential to being prepared and responding safely and effectively at the time of a hazardous material release. Safety data sheets must be readily available at or within close proximity to stored hazardous materials.

In these circumstances, departments shall keep a copy and forward one to EHS. EHS shall keep a copy of the SDS and, if the department is known, forward a copy to the department that uses the chemical. 

Hazardous Material Chemical Inventory

Departments storing or working with hazardous materials are required to maintain, update (at least annually), and 
post in a conspicuous location an accurate hazardous material chemical inventory containing the following:

  1. Product or chemical(s) name
  2. Manufacturer/supplier’s name
  3. Chemical Abstract Service # or CAS ID #
  4. Size of container(s)
  5. Maximum quantity of material on site at any given time
  6. Average quantity of material on site at any given time
  7. Exact storage locations(s)
  8. Estimated amount used during the year
  9. Name of manufacturer/supplier
  10. Notice of a current MSDS on file

Laboratory Chemical Inventory

The SVSU academic laboratories are unique from other chemical users on campus in that they use and store a large variety of chemicals in small quantities and in numerous sized containers. Additionally, it is not practical to know exactly where, how much and the size of storage containers for all chemicals stored in any particular laboratory. Therefore, the format for reporting of laboratory chemicals will be:

  1. Chemical(s) name
  2. Manufacturer/supplier’s name
  3. Chemical Abstract Service # or CAS ID #
  4. Storage locations (primary storage area and teaching laboratories)
  5. Maximum quantity stored in each location
  6. Average quantity stored in each location
  7. Name of manufacturer/supplier (this is not required for pure reagent grade chemicals; however, it is required for all mixes)
  8. Notice of a current SDS on file

This information will be provided to the local fire department and the county local emergency management office for their emergency planning purposes. It will also be filed with EHS and available in the event that an emergency should occur in which the emergency responders require chemical information. 

Evacuation Maps

Evacuation maps are typically maintained and posted in a conspicuous location for employees and visitors to readily view in the event of an emergency. Generally, evacuation procedures and maps are located near time clocks, employee bulletin boards, or near the entry/exit of classrooms, conference rooms, and work areas. Design and installation of evacuation maps will be coordinated through the Campus Facilities and Facilities Planning & Construction Departments.

Training, Drills & Exercises

University Police Department Training 
The IC and designee(s) will receive formal IC training. University Police personnel will be trained in the Incident Command System structure and how it is implemented on the SVSU Campus. Additionally, training will cover how to recognize a hazardous material spill and perform emergency containment techniques. They will also be trained in AED/CPR and how to properly use fire extinguishers. Designated persons will be trained in their evacuation roles and responsibilities and provided with written guidelines and assignments.

EHS staff will be trained in hazardous materials spill response and clean up, to a level that EHS staff can train University Police personnel in recognizing a hazardous material spill, distinguishing between an "incidental spill" and an "emergency release,” and either cleaning up a small incidental spill or containing the spill area until EHS employee(s) or off-site hazardous material first responders arrive and take charge of the spill incident. 

National Incident Management Systems (NIMS) Training 
Individuals involved in responding to and coordinating response activities internally and externally with outside emergency response agencies may be required to complete one or more NIMS online courses, depending upon the level of their involvement and degree of directing the University’s emergency response efforts. The Emergency Management Institute (EMI), located at the National Emergency Training Center in Emmitsburg, MD, offers a broad range of NIMS related training. EMI online courses are located at www.training.fema.gov/EMIWeb/IS/crslist.asp. For more information on the Emergency Management Institute, see the FEMA website: www.training.fema.gov/emi.

New Employee Orientation/Training 
SVSU employees are encouraged to become familiar with the emergency operations plan (EOP). Supervisors are responsible for ensuring that their employees understand what to do in the event of an emergency. Supervisors and/or Department Heads are responsible for reviewing the contents of the plan and the following items with each of their employees:

  • Primary and secondary evacuation routes 
  • Location of assembly areas and shelter areas 
  • Location of fire alarms, extinguishers, safety showers, eyewash units and any other safety equipment 
  • Procedures for reporting and responding to emergencies 
  • Hazards likely to be associated with the work area and protective measures that must be followed 

In order to ensure the success of the emergency operations plan, supervisors and /or department heads should provide training to employees at the following times:

  • New employee orientation 
  • Annual plan review 
  • As the plan or operations change 

Contractors 
Contractors must become familiar with the Emergency Operations Plan to the extent that they may be affected. Specifically, contractors are required to familiarize their employees and sub-contractors with the evacuation routes and shelter areas prior to working in a particular area. Departments hiring the contractors and the Project Managers overseeing the project are responsible for communicating these expectations to contractors. 

Evacuation and Taking Shelter Drills 
Drills provide SVSU an excellent opportunity to evaluate the effectiveness of the plan. Exercises and drills could include a variety of scenarios involving fire, hazardous materials, medical emergencies, bomb threats, and tornado warnings.

A pre-announced evacuation drill and a pre-announced protective shelter drill for each SVSU building must be held at least once each year. Evacuations and drills will be coordinated by University Police. It is suggested that the evacuation drill be conducted during the month of October and the protective shelter drills conducted during March or April.

University Police personnel will monitor and assist in the coordination of the drill activities. Emphasis shall be placed on evacuating individuals with disabilities. Following the drill, departments are encouraged to perform a self-assessment of their ability to quickly evacuate all occupants. University Police and EHS will be available upon request to assist in the departments’ self-assessments. 

Periodic Testing of Alarms, Emergency Telephones, Lighting, AEDs and Public Address Systems 
University Police personnel will test the outdoor public address systems once each month to ensure that they are operational. The Campus Facilities Department must be notified immediately of equipment that requires service. Campus Facilities will inspect all campus fire extinguishers on a yearly basis and replace those requiring service. Additionally, EHS and the Campus Facilities Department shall assist in the selection and placement of new extinguishers. University Police will test all emergency telephones on a regular basis. Campus Facilities will test safety showers and eyewash equipment at least monthly.

Individual departments often inspect and test emergency eyewash equipment on a regular basis (at least once every three months). The testing must be documented on the tag provided by the Campus Facilities Department. The Campus Facilities Department must be notified immediately if equipment requires service.

Departments with AEDs are required to follow the SVSU AED Management Program, including monthly inspection of the equipment to ensure it is operational, with a report to Campus Facilities about equipment that is no longer working. Campus Facilities will inspect the AEDs in accordance with the SVSU program. 

Fire Prevention and Severe Weather 
EHS, in conjunction with University Police and Office of Residential Life, will distribute fire safety and severe weather planning information to the campus community. A severe weather drill is conducted twice each year to educate and inform the community on what to do should severe weather occur.

University Police and/or the Director of Environmental Health and Safety will select and/or provide fire extinguisher training to interested SVSU employees. 

First Aid and AED/CPR Training 
First aid or AED/CPR training for employees is coordinated through the Director of Environmental Health and Safety. 

Hazardous Materials Training 
EHS routinely offers Hazardous Materials training as well as other health and safety training classes for employees who work with hazardous materials. Hazardous materials are broadly defined as any substance that can cause harm to human beings or the environment. Examples of commonly used hazardous materials on the campus are cleaning chemicals, paints, fuel, oils, solvents, adhesives, corrosives, etc. Employees who work with these types of materials should be trained on or before the date that they begin work, annually thereafter, and when new hazards are introduced in the workplace. The purpose of this training is to provide employees with the basics of identifying, safely handling, storing and arranging for the disposal of hazardous materials. Training must include discussion of "Universal Precautions" and basic recognition and understanding of Bloodborne pathogens, as well as a discussion of emergency preparedness.

Additional specific departmental training is usually required and is provided by the employee's supervisor or designated trainer.

The EHS website provides more information on health and safety training. Contact EHS at 989-964-4082 to make arrangements for health and safety training.

Reporting an Emergency

All emergencies must be reported immediately to the SVSU University Police:

  1. Call 911 from a cell phone or 9-911 from any campus phone. Saginaw County Central Dispatch will answer the phone call.  State the nature of the emergency and inform Saginaw Central Dispatch the emergency is on the SVSU campus. 
  2. Provide the following information to Central Dispatch:
    • Name and telephone number
    • The exact location of the incident (building and room number, if applicable)
    • Description of what is happening
    • Any other relevant information
  3. Do not hang up the telephone until Central Dispatch has indicated that all pertinent information has been provided.
Emergency Situations

The following systems are used to notify the community of an emergency situation:

  • Fire alarms in all buildings 
  • Electronic mail, telephone, and radio 
  • Emergency Alert notification system (Timely Warnings/RAVE Campus Alert) 
  • Internet-Based Web Alert 
  • Outdoor public address system throughout campus
  • Indoor alert beacons 
  • Tornado alert sirens
  • Crisis Manager App

When possible and if time permits, University Police will use more than one method of notification to alert or warn building occupants. This includes University Police staff walking through building(s) and warning occupants verbally.

Timely Warnings
The intent of a warning is to enable members of the campus community to protect themselves regarding serious threats to persons or property. Warnings are issued on a case-by-case basis. The University utilizes email blasts and flyers to communicate to faculty, staff and/or students.

Emergency Notifications
Campus-wide emergency notifications give students, faculty and staff timely notification of crimes and other events that may represent a serious or ongoing threat to the campus community heightening safety awareness. Emergency notifications may also seek information that may lead to arrest and conviction of the offender when violent crimes against persons or substantial crimes against property have been reported. University Police is responsible for issuing an emergency notification when a crime is reported or a threat is brought to the attention of the department. Information for emergency notifications may also come from other local law enforcement agencies regarding threats to the wider tri-county area.

Warning Systems
Campus Alert is comprised of a variety of methods by which the University can contact students, faculty and staff about an active, major campus emergency using the following:

  • Text messages (SMS) to cell phones 
  • Voice messages to phones 
  • E-mails
  • Crisis Manager App 
  • Alertus Desktop & Kiosks

Faculty, staff and students are encouraged to register additional emergency contact information beyond the SVSU email address by logging into the Emergency Notification System at www.getrave.com/login/svsu utilizing their SVSU user name and password. 

University Communications maintains the Crisis Communications Plan which provides guidance in the communications and notification functions including communication and coordination during emergencies and disasters (both with internal and external stakeholders), as well as the communication of emergency protocols before an emergency and afterwards.
 
Emergency Crisis Call Center

The University maintains a designated Crisis Call Center (989-964-2110). In the event of an emergency, the Center will be staffed by temporary operators (Business Services, The Conference Center and others) and used to help the Incident Command Center manage the expected volume of incoming calls. Operators will provide concerned callers with a general statement of the situation as approved by the IC and direct calls to the University emergency website for further information.

Incidents

Campus Closings

Campus closings or suspension of classes and scheduled campus events, due to severe weather, snow, ice, flooding, utility failure, or other emergency conditions, are determined by the SVSU Executive Vice President for Administration & Business Affairs.  The Executive Vice President for Administration & Business Affairs will advise the President of the specific conditions that exist or the predicted conditions impacting the decision to close the campus. For public health emergencies involving a potential infectious hazard, communicable disease, or other medical/health-related emergency that might require total or partial suspension of campus activities, EHS, University Police, and others will provide guidance and recommendations to the President of the specific conditions that exist or the anticipated conditions impacting the decision to close or suspend activities on the campus.

The Executive Vice President for Administration & Business Affairs, or appointee, will communicate the decision to media outlets, the weather line, and the Campus Alert notification system. 

Whether the decision to suspend classes, partially close or completely close the SVSU campus occurs during regular business hours (8:00am – 4:30pm) or not, the decision will be communicated by Associate Vice President for Administration & Business Affairs to the campus community by the following methods:

  • Radio and television stations from several mid-Michigan counties will be contacted by 6:30 a.m. the morning of a closing to broadcast SVSU’s campus closing status. 
  • School closing information and up-to-date messages indicating the status of the campus closing will be available on SVSU’s main webpage at www.svsu.edu
  • A Campus Alert message will be issued including e-mail notification of the initial closing. Additional Campus Alert notifications may also be issued for updates.
  • Additional websites reporting the campus closing include the following:
    www.abc12.com 
    www.wnem.com
    www.minbcnews.com
    www.wsgw.com

Fire Emergency

Employees should know the location of fire extinguishers, fire exits, evacuation routes, and alarm systems, and should know how to use them. All locations should have the appropriate extinguisher(s) for the potential types of fires that could occur. 

In the event that a fire should occur, SVSU employees shall follow the following procedures, unless directed otherwise by University Police.

1. If it can be done without risk, immediately shut off equipment and terminate fuel sources.

2. Promptly evacuate the area and activate the building alarm. Fire evacuation plans are located at the main entrances of each building.

3. Report all fires IMMEDIATELY to University Police at 9-911 from any campus phone or 911 from a cell phone. Provide the following information:

  • Name, department name, current location and telephone number 
  • Location of the fire (building and room number) 
  • Description of the fire (size, materials involved, how long it has been burning, and what actions have been taken) 
  • The extent of injuries, if appropriate 
  • If someone is trapped

4. If a fire emergency involves a minor and controllable fire (incipient), attempt to put out the fire only if trained to put out such a fire, and only if it can be done without risk to the safety and health of others. For those who have been trained in safely operating a fire extinguisher, remember to read the label on the fire extinguisher prior to discharge to ensure that the extinguishing material is appropriate for that particular type of fire. Direct the charge of the nearest fire extinguisher toward the base of the flame. Do not attempt to fight the fire alone.

5. When the building fire alarm is sounded, all building occupants are required to proceed quickly to the nearest marked exit and alert others to do the same. If it can be done safely, close all doors and windows to confine the fire and reduce the supply of oxygen. Do not lock any doors or windows. Follow the building evacuation procedures previously outlined in section Building/Campus Evacuation.

Remember that smoke is the greatest danger in a fire, so in the event that an area is evacuated where smoke is prevalent, keep face no more than 8-12 inches off the floor, where the air is less toxic. Avoid liquids on the floor that could be harmful chemicals.

Before opening a door, feel it for heat that would indicate that a fire might be present on the other side of the door. If trapped inside a building during a fire, do the following:

  • Stay calm, do not panic 
  • Keep all doors and windows closed 
  • Place an article of clothing inside or outside a window if it is available, as a marker for the emergency rescue crew. Do not leave windows open 
  • Stuff objects, such as wet cloth towels, into openings to prevent smoke from entering the area. 
  • Wet clothing if possible. Wrap wet clothing around face to minimize smoke inhalation. Fill sinks and tubs with water if possible to maintain a supply of water 
  • Stay 8-12 inches off the floor where the air is less toxic 
  • Shout at regular intervals to alert emergency crews of your location 
  • Maintain contact with University Police by telephone as long as possible

6. Once University Police become aware of a fire emergency, the Saginaw Central Dispatch will immediately notify the following personnel of the location of the fire:

  • The University Police dispatcher will confirm that the Kochville Township Fire Department is en-route to the fire and assign a University Police Department member to guide the KTFD to the scene of the fire. The University Police shift supervisor will immediately report to the location and take charge of the scene.  After evaluating specific conditions, the University Police dispatch and the Health and Safety Director or designee will be contacted.
  • The Associate Vice President for Administration and Business Affairs or designee will begin contacting the emergency call list.  All radio communications shall be restricted to emergency-related communications only.

7. The Incident Commander will assign University Police personnel to do the following:

  • Initiate and monitor the evacuation of all building occupants.  Special attention shall be given to ensure that persons with mobility, vision, or hearing disabilities are safely evacuated to a safe distance from the immediate emergency scene to await KTFD assistance in evacuation from the building, as indicated in the evacuation procedures section of this document
  • Locate and advise medical rescue personnel through the University Police Dispatcher of the location of all injured persons
  • Keep emergency routes open so emergency vehicles can respond quickly to the fire scene
  • Keep non-emergency personnel a safe distance from the fire, emergency vehicles and equipment
  • Make a complete report of the fire
  • Secure the scene during and after the incident
  • Provide access to critical equipment areas for Campus Facilities and KTFD

8. During normal business hours, the Associate Vice President for Administration and Business Affairs, Assistant Vice President of Facilities Planning & Construction or designee, will contact the HVAC group leader to assign individuals to the following duties:

  • Automatic sprinkler control operator to, ensure sprinklers are operating properly 
  • Fire pump operator, to ensure that the fire pumps are operating properly 
  • Utilities operator, to monitor or disconnect utilities as required 

Outside normal business hours, when Campus Facilities representatives are not present, the KTFD will assume the above roles until the on-call Campus Facilities representatives are able to perform the duties. 

9. Building occupants must move to a secure area away from the affected building as designated by the IC, keeping streets, fire lanes, hydrants and walkways clear for emergency vehicles and crews.

10. An Incident Command Post may be set up near the emergency site. Employees should keep clear of the Command Post unless official business is necessary. Do not call the Command Post unless it is an emergency.

11. Employees should not return to the evacuated building unless directed to do so by the IC, or a member of University Police. After any evacuation, report to a designated assembly area. Notify University Police of persons not accounted for, if known.

12. The IC will re-assign University Police personnel when the fire is out.

Fire Extinguisher Use

Saginaw Valley State University maintains several types of fire extinguishers throughout the campus. Proper training is recommended before attempting to use a fire extinguisher. Know the proper extinguisher for the fire. CAREFULLY CHECK THE EXTINGUISHER’S LABEL. The use of the wrong type of extinguisher or using it improperly can endanger lives by spreading the fire.

There are several recognized classes of fire to be aware of when selecting the extinguisher:

 Fire Class Explanations, A, B, C, D, K.

SVSU maintains several ABC type fire extinguishers to be used on Class A, B, and C fires.

Basic steps for using a fire extinguisher:

  1. Remove the extinguisher from the hanger or cabinet and hold it upright.
  2. Remove the pin.
  3. Remove the nozzle from its hook on the side of the extinguisher and aim the nozzle at the base of the fire. Do not aim the nozzle directly at the flames.
  4. Stand within 10 feet of the fire. Do not cause the fire to ignite other materials by blowing the fire with the extinguisher. Never fight a fire alone and always leave an escape path. Do not become blocked in when trying to put out a fire.
  5. Squeeze the handle together using short bursts.
  6. Use a sideways sweeping motion, sweeping across the width of the fire, not up and down. Continue to apply the extinguishing agent to the base of the flames.
  7. As the flames retreat, walk forward while extinguishing the flames until the fire is out.

If at any time a fire cannot be promptly extinguished with a single extinguisher, immediately evacuate the area, pull the fire alarm to alert others in the area, and notify University Police at 911 from a cell phone or 9-911 from any campus phone.

Be familiar with locations and types of fire extinguishers before using them. Report all fires to University Police. Report the use of an extinguisher to the Campus Facilities Department so that it can be recharged.

Fire Extinguisher Training 
Contact University Police or the Director of Environmental Health and Safety to coordinate employee training on the proper selection and use of fire extinguishers.

Medical & First Aid

Reporting a Medical Emergency 
University policy requires that all medical emergencies involving faculty, staff, students and visitors must be reported immediately to University Police. When immediate emergency medical care is required:

1. Call University Police at 911 from a cell phone or 9-911 from any campus phone. The 911 number will connect to Saginaw Central Dispatch.

2. Provide the following information to the dispatcher:

  • Name and telephone number 
  • If known, the name of the individual requiring medical attention 
  • Description of individual requiring medical attention 
  • Exact location of the individual (building and room number, if applicable) 
  • Description of what is happening 
  • Any other relevant information 

3. Do not hang up the telephone until the Saginaw Central Dispatcher has indicated that the necessary information has been obtained. 

Universal Precautions and Bloodborne Pathogens 
Universal Precautions refers to treating all bodily fluids as contaminated and a potential cause of serious illness or death. Only individuals trained in first aid, CPR, or emergency medical procedures should respond directly to medical emergencies. All other individuals should call 9-911 for medical assistance. Universal precautions should be followed at all times during a medical emergency when there is potential exposure to bodily substances. 

Waiting for Emergency Medical Assistance 
While waiting for help to arrive, follow the actions below: 
1. Survey the scene.

  • Determine if it is safe to approach the injured party. Remember, a victim cannot be assisted if the responder becomes a victim also 
  • Do not attempt to move the person unless he/she is in life-threatening danger 
  • Exchange names with the victim. Reassure the victim help is on the way 
  • Keep the victim warm and as calm as possible 

2. Determine what happened.

  • Is the person bleeding? 
  • Is the person breathing? 
  • Is the person choking? 
  • Does the person have a known medical condition, i.e., heart problems, diabetes, epilepsy, etc.? (Look for a medical alert tag) 
  • Has the person fallen? 
  • Was there a fire, chemical splash or spill, or a vehicle accident? 

3. The information obtained should be immediately reported to the first University Police officer who responds to the call or to any trained medical first aid professional who arrives on the scene. 

Arranging transportation for injured persons 
University Police will arrange transportation for injured persons who are unable to provide their own transportation to and from an emergency medical facility. The method shall be at the discretion of the University Police shift supervisor.

Power Failure/ Utility Emergency

In the event a power outage should occur, the following procedures shall be followed by SVSU employees unless directed otherwise by University Police. 

1. Individuals who become aware of a power failure in their area should call University Police at 964-4141 or 9-911 from any campus phone or 911 from a cell phone and provide the following information:

  • Name and telephone number 
  • The exact location of the area(s) experiencing a loss of power (building and room number, if applicable) 

2. University Police will forward the above information to the Associate Vice President for Administration and Business Affairs, Assistant Vice President of Facilities Planning & Construction or designee, as well as notify the following:

  • University Police Chief and shift supervisor 
  • All on-duty University Police personnel 

3. In the event of a power failure covering a large area such as an entire building, the University Police will:

  • Contact Campus Facilities to determine the extent of the problem 
  • Assess whether or not full or partial evacuation of the building is necessary 
  • Assign University Police personnel to check each office/classroom in each building that is open, to determine if anyone needs assistance getting out of any building. Priority should be given to individuals with disabilities 
  • Confirm that laboratories using or storing chemicals and relying upon special ventilation equipment have evacuated occupants 
  • Assign University Police personnel to secure the building until the problem is corrected 

4. Campus Facilities personnel will:

  • Inform the University Police as to the extent of the problem 
  • Assign personnel to promptly investigate the situation 
  • Determine the appropriate and timely response 
  • Inform the IC and Director of Environmental Health and Safety of any known hazards for occupants remaining in the building and the status of repairs. 
  • Coordinate and monitor the repairs 
  • Assemble a salvage team, if necessary, to access the damage and coordinate salvage-related activities

Additional Utility Failure Information 
The following information provides the initial response to other types of utility-related emergencies. In each case, ALWAYS contact University Police immediately from a safe location. Follow the evacuation procedures if evacuation of the area or building is required. 

Electrical/Light Failure 
Natural lighting in the SVSU buildings may not provide sufficient illumination in corridors, stairways and inner offices. SVSU buildings are equipped with emergency lighting for the purpose of assisting individuals in safely exiting the building. Police shall use a flashlight and a portable radio for emergencies. 

Elevator Failure 
If trapped in an elevator, use the elevator emergency telephone or a personal cell phone to notify University Police. If there is no telephone available within the elevator, activate the emergency alarm located on the front control panel that will alert others for help. Periodically, call for help if none of the above options appears to be effective. If an elevator is not working or someone is trapped in an elevator, immediately notify University Police, who will notify Campus Facilities. 

Plumbing/Flooding 
If a plumbing failure or flood occurs, cease using electrical equipment. Immediately contact University Police. University Police will notify Campus Facilities and secure the area. If necessary, the building may be evacuated and closed until the situation is controlled.

Gas Leak 
All gas leaks should be treated as serious. Employees should cease operations and immediately contact University Police. Do not switch on lights or any other equipment. If lights are on, leave on as electrical arcing can cause ignition or explosion. If necessary, evacuate the area and/or the building following the Building/Campus evacuation guidelines in this ERP. University Police will immediately contact Campus Facilities to investigate the leak. Campus Facilities will immediately report all serious gas leaks to the local utility company.

Ventilation Problems  
Smoke or abnormal or irritating odors coming from the ventilation equipment should be immediately reported to University Police and Campus Facilities. If necessary, evacuate the area and/or the building following the evacuation guidelines in this plan. 

Repairing Equipment 
Only trained and qualified individuals should attempt to service or repair university equipment that is involved in a utility-related problem discussed in this section. Employees must involve Campus Facilities if electrical repairs are needed.

Tornado and Severe Weather Emergencies

Definitions

  • Watches are issued by the National Severe Storm Forecast Center to indicate when and where severe thunderstorms and/or tornadoes are most likely to occur. A severe thunderstorm watch implies that storms may develop to sufficient strength to produce large hail and/or damaging winds. A tornado watch means that conditions are favorable for the occurrence of both tornadoes and severe thunderstorms. 
  • Warnings are issued by National Weather Service offices when severe thunderstorms or tornadoes are indicated by radar or reported by trained spotters or other reliable sources. 
  • Severe Thunderstorm is defined by the National Weather Service as having winds of 58 m.p.h. or more, or hail 3/4 of an inch in diameter or larger. 

Monitoring Severe Weather
Information concerning severe weather that may require immediate action is obtained from the National Weather Service, or a nearby city, community and/or governmental emergency service agencies. The University Police Dispatcher shall access this information by continuously monitoring weather broadcasts from the National Weather Service on a weather band radio located at the University Police base. The radio sounds an alarm when a severe weather/tornado watch or warning is announced by the National Weather Service.

Tornado and Severe Weather Watch Procedures

1.  Should a severe weather WATCH (such as heavy snow or electrical, rain or wind storm) occur, the University Police dispatcher will immediately notify the on-duty University Police shift supervisor.

2.  The University Police shift supervisor may provide a courtesy communication about the WATCH conditions using electronic mail or other effective means. Persons interested in being informed or updated of such conditions may choose to monitor personal electronic mail from University Police, who will issue courtesy communications or monitor their own radio for a status of the conditions.

3.  The University Police shift supervisor will instruct on-duty University Police personnel to closely monitor the weather for any funnel clouds or threatening conditions until the University Police dispatcher communicates that the WATCH has been discontinued.

4.  University Police will continue to monitor the weather conditions. All building occupants shall be notified via electronic mail by University Police if the WATCH condition is revised and/or is no longer in effect. If the WATCH conditions are "upgraded" to a WARNING status, then University Police shall follow the procedures and notifications outlined in the next section.

Tornado/Severe Weather Warning Procedures

1. If there is a Tornado WARNING, the University Police base will immediately notify the on-duty University Police shift supervisor. 

2. The University Police shift supervisor will notify persons in all SVSU buildings by using SVSU Campus Alert Notification System, or by some other effective means, that a Tornado Warning is in effect and that all persons shall immediately move to the nearest shelter area. University Police may use the following announcement, or some other equally informative statement:

    • "The National Weather Service has issued a tornado warning for Saginaw County. This means that a tornado has been spotted in Saginaw County. Everyone should go to their assigned tornado shelter area and await instructions." (Repeat at frequent intervals).

The on-duty University Police shift supervisor will assign University Police personnel to:

    • Warn persons in all campus buildings
    • Report any persons injured or any property damage to the University Police dispatcher
    • In the event of an actual tornado touching down on or near the campus causing damage, the Emergency Operations Center may become operational

3.  When notified by University Police of a Tornado Warning, all occupants must stop their work and proceed to the nearest designated shelter area. In the event of an actual tornado touching down on or near the SVSU campus causing damage, the Emergency Operations Center may become operational.

Faculty and supervisors shall take additional care to ensure that individuals with known mobility, hearing, visual disability, or other concerns are assisted to the nearest shelter area. Faculty and supervisors shall be the last to leave the area.

4. All persons will remain at the shelter area until the "ALL CLEAR" is given by University Police. 

5. All radio users shall be instructed by University Police to keep channels clear for emergency communications. 

6. The University Police dispatcher will continue to monitor the local weather conditions under the direction of the University Police shift supervisor and shall broadcast the "ALL CLEAR" status to all University Police personnel over the radio when the Tornado Warning is canceled. Updates will be provided to building occupants, when possible, as to the status of the severe weather warning. 

Follow-up

  1. As building and SVSU operations return to normal and building occupants return to their respective work areas and classrooms, all individuals need to be aware of the following hazards that may exist:
    • broken glass and other sharp objects
    • electrical wires
    • tripping hazards
    • partial power to equipment
    • chemical hazards
  2. Hazards should be reported to a supervisor and to Campus Facilities at 964-4080. Do not attempt to make any repairs or enter an area in which these hazards are present.

Emergency Shelter Locations

In the event that building occupants are asked to seek shelter in the nearest building shelter area, building occupants should go to the following shelter areas:

Campus Building Name

Emergency Shelter Location

Apartments (Pine Grove, UV)

First floor, internal rooms/areas way from windows

Arbury Fine Arts Center

Rooms/areas located on placards at main entrances

Art Studio

Rooms located on placards at main entrances

Brown Hall

Rooms located on placards at main entrances

Curtiss Hall

Rooms located on placards at main entrances

Doan Center (Marketplace at Doan)

Rooms located on placards at main entrances

Doan Dow Science

Rooms located on placards at main entrances

Founders Hall

Areas located on placards at main entrances

Gilbertson Hall

Rooms located on placards at main entrances

Grounds Building

Inner Offices

Health and Human Services

Rooms located on placards at main entrances

Pioneer Hall

Rooms located on placards at main entrances

Residential Halls (LCS, MJB, LCSW)

First floor hallways, internal rooms, away from glass

Ryder Center/Fitness Center/Field House

Rooms located on placards at main entrances

South Campus Complex A, B, C

Rooms located on placards at main entrances

Student Center

Rooms located on placards at main entrances

Wickes Hall

Rooms located on placards at main entrances

Zahnow Library

First floor areas, away from windows and doors

Building shelter areas are shown on the Evacuation Maps posted at most main entrances to buildings on campus.

Building/Campus Evacuations

In the event that an emergency should require a portion of campus to be evacuated, the following procedures shall be followed by SVSU employees unless directed differently by University Police. 

Building Evacuation 
1. Faculty and supervisors are required to begin evacuation of the building whenever the fire alarm is sounded. Failure to do so may result in harm to individuals. They should take the following actions:

  • Quickly gather in small groups of 3-4 people when seeking protective shelter or evacuating the building.
  • Identify and proceed to the assembly area for occupants to meet, see meeting locations below. 
  • Go to the nearest exit quickly. Do not use elevators.

AREAS OF ASSEMBLY LOCATIONS DURING FIRE DRILLS OR ALARMS 
Arbury Fine Arts Center Presidential Courtyard (north side of the courtyard - nears Wickes Hall)
Art Studio A Lot (center parking lot)
Bookstore J2 Lot (east side of the parking lot) 
Brown Hall Presidential Courtyard (north side of the courtyard - near Wickes Hall)
C Store Presidential Courtyard (north side of the courtyard - near Wickes Hall)
Curtiss Hall Presidential Courtyard (north side of the courtyard - near Wickes Hall)
Doan Center (Marketplace) Presidential Courtyard (north side of the courtyard - near Wickes Hall)
Founders Hall F Lot (north side of the parking lot - near the wooded area)
Gilbertson Hall  G1 Lot (west side of the parking lot)
First Year Suites (A-E Houses) Presidential Courtyard (north side of the courtyard - near Wickes Hall)
First Year Suites (F&G Houses)  Basketball court west of the houses 
Groening Commons Presidential Courtyard (north side of the courtyard - near Wickes Hall)
Grounds Building  A Lot (center of the parking lot)
Health and Human Services G1 Lot (west side of the parking lot)
Living Center South Basketball/volleyball courts between LCS and LCSW
Living Center Southwest Basketball/volleyball courts between LCS and LCSW
Marshall Frederick's Museum Presidential Courtyard (north side of the courtyard - near Wickes Hall)
Merry Jo Brandimore House Presidential Courtyard (north side of the courtyard - near Wickes Hall)
Ming Chaun University G1 Lot (west side of the parking lot)
Pine Grove Apartments  Pine Grove Community Building (front of the building - main entrance area)
Pioneer Hall Presidential Courtyard (north side of the courtyard - near Wickes Hall)
Ryder Center E Lot (north side of the parking lot - near College Drive)
Science East  Presidential Courtyard (north side of the courtyard - near Wickes Hall)
Science West Presidential Courtyard (north side of the courtyard - near Wickes Hall)
South Campus Complex A The parking lot south of building - near Pierce Road
South Campus Complex B & C A Lot (center of the parking lot) 
Student Center Presidential Courtyard (north side of the courtyard - near Wickes Hall)
University Village East  Basketball/volleyball courts between LCS and LCSW
University Village West  Parking lot nearest front side of the building - a minimum distance of 100 feet
Wickes Hall Presidential Courtyard (south side of the courtyard - near First Year Suites)
Zahnow Library  Presidential Courtyard (north side of the courtyard - near Wickes Hall)
ALL INDIVIDUALS MUST BE A MINIMUM OF 100 FEET FROM THE AFFECTED BUILDING AND ALL FIRE LANES MUST BE KEPT CLEAR AND OPEN.

2. Faculty and supervisors shall take additional care to ensure that individuals with known mobility, hearing, visual disability, or other concerns are assisted to the nearest exit. Faculty and supervisors should be the last to leave their area. 

3. University Police should be called immediately from the nearest telephone away from an emergency incident if assistance is necessary to evacuate or seek shelter. This includes assisting individuals with disabilities who cannot otherwise be easily assisted in safely evacuating or seeking protective shelter. 

4. Faculty and supervisors shall shut off equipment and close windows and doors only if no risk of imminent physical harm exists. Examples include shutting down lab experiments, locking and securing cash or other valuables, and securing hazardous areas, i.e., chemical storage rooms. 

5. Once safely evacuated, all should promptly proceed to an assigned assembly area, keeping streets, fire lanes, hydrant areas and walkways clear for emergency vehicles and personnel. See the attached list of assembly areas for your building/area.

6. Employees shall not return to the evacuated building unless directed to do so by emergency personnel, University Police or Emergency Responders

Campus Evacuation 
1. Evacuation of all or part of the campus will be announced by the University Police or designee. Persons are to immediately vacate the area in question and relocate to another part of the campus, as directed by the IC. 

2. Employees should follow the Building Evacuation procedures outlined above when vacating buildings. 

3. The University Police or designee will notify people when it is safe to return to the campus.

Hazardous Material/Waste Emergency

This section provides guidance to assist employees as well as outside responding agencies in dealing with hazardous material/waste spill emergencies on SVSU property. It incorporates and references other contingency plans regarding radioactive material, but does not replace or supersede those plans.

Definitions 

Incidental Spill - A release of hazardous materials that requires a response effort by employees from the immediate work area where the released material can be absorbed, neutralized, contained or otherwise controlled at the time of release. Employees responding to incidental releases must receive proper training regarding personal protective equipment and spill clean-up procedures.

Emergency Release - An uncontrolled release of hazardous materials (spill, fire, explosion) that requires an emergency response effort by employees from outside the immediate release area. 

High Hazard Emergency - An emergency of unknown nature. This situation may be immediately dangerous to life and health; a threat to personnel and/or the public; threaten the surrounding area or facility; and/or involve a toxic gas leak, or a toxic, corrosive or reactive hazardous material discharge.

Hazardous Material Spill Clean-Up Procedures

Any person employee who discovers an imminent or actual spill or release of hazardous material/waste or suspected hazardous material/waste shall notify University Police and notify individuals in the area and immediately:

  1. Secure the area and immediately notify a supervisor in the immediate area so that only individuals who have the proper training are admitted. "Caution - Do Not Enter" tape, rope, and warning signs may be used to secure spill area. 
  2. Determine if the spill is incidental or an emergency release. If unsure whether it is an incidental or emergency release, contact a supervisor. If a supervisor is unavailable, call University Police at 964-4141 or 9-911 from any campus phone or Campus Facilities at 989-964-4080for assistance.

Incidental Spill - Employees Clean Up

If the spill is of a known material and is determined to be an incidental spill, within the response capabilities of the immediate employees working in the area, perform the clean-up according to the department spill clean-up procedures. Spill control/clean-up equipment is located in several areas across campus. Coordinate the packaging, preparation for transportation, transportation and disposal of the hazardous material spill clean-up debris with EHS. Keep in mind the following when responding to any spill:

  • Use protective equipment. Before attempting to do any sort of spill cleanup activity, employees are required to wear personal protective equipment and clothing appropriate for the material(s) spilled. Do not dispose of spill debris or contaminated Personal Protective Equipment (PPE) into the general trash, compactor, down a drain or onto the ground. Clean up spilled material and place in a sealed container with an appropriate label(s). Decontaminate and/or properly dispose of any equipment used in the clean-up process. Scrub spill area. Clean all spill equipment thoroughly before reuse. Replenish materials used from any spill kit. 
  • Be familiar with the health and safety information contained on the product label and the safety data sheet (SDS). Keep the SDS available during clean-up, when possible. 
  • Avoid breathing vapors and having any direct physical contact with the spilled material. 
  • Keep all ignition sources away (i.e., sparking tools and equipment). Have the necessary safety and/or firefighting equipment on hand. 
  • Stop and contain the release of material, if this can be done safely. Do this by shutting down equipment, closing valves, or picking up a fallen container if this can be done safely. Absorbent pads and booms can be utilized to contain and stop the further migration of hazardous material from the immediate spill area. 
  • Evaluate the incident to determine the cause of the incident, how to prevent future incidents, as well as what, if any, equipment or procedural changes may be necessary. 
  • Determine whether or not the “reportable quantity” has been released. Notify EHS for assistance and for coordinating any required reports to the appropriate regulatory agencies.

Emergency Release – Notification

If the spill is uncontrollable, involves an unknown material, or has a quantity and nature that is beyond the response capabilities of the employees working in the area, immediately contact a supervisor. A supervisor or designee will notify University Police from any campus phone and express the need for Hazardous Materials trained personnel to assist in the spill response activities.

1. Call University Police from a telephone outside the immediate spill area, out of danger, and provide the following information:

  • Name, title, department 
  • The location of the incident
  • The container(s) or equipment that are involved (size, shape, color)
  • Labeling and any other relevant information that can be identified from a safe distance
  • Type of material (solid, liquid, gas, mist)
  • The specific name, if known, of hazardous material(s) and the associated hazard
  • The estimated quantity of material(s)
  • The estimated rate of flow of released material, i.e., dripping, pouring, “gushing”
  • Injuries or exposures
  • Where sewer or storm drains are located nearby
  • The actions are taken to contain and secure the situation

2. University Police will notify the Executive Vice President for Administration & Business Affairs or designee, the Director of Environmental Health and Safety or designee, and the Executive Director of Communications & External Affairs. Additionally, the Associate Vice President of Administration and Business Affairs, Assistant Vice President of Facilities Planning & Construction or designees, may be notified and asked to coordinate the isolation or control of critical operations such as building ventilation. 

3. The University Police or the Director of Environmental Health and Safety shall determine if the incident is within the scope and capabilities of SVSU trained employees present. The University Police will establish an Incident Command Post located a safe distance from the spill area. 

4. Untrained person(s) at the scene of the spill who are not involved in the response effort must vacate the affected area at once. The area must be sealed off to prevent further contamination until the arrival of University Police, EHS or the Kochville Township Fire Department. 

5. If it is determined by either the University Police or EHS that it is beyond SVSU capabilities to safely respond to the incident, the Kochville Township Fire Department and/or an environmental contractor familiar with campus shall be notified. 

6. At any time during the response activities, the University Police or the EHS director may declare the situation a High Hazard Emergency and stop SVSU employees from continuing the response efforts, if it is believed that they are unable to safely perform the response activities. 

7. University Police shall be responsible for securing the area, as well as initiating and monitoring the safe evacuation of the immediate area, building(s), or the campus, depending on the nature and extent of the spill incident. EHS and University Police shall coordinate the notification of outside agencies, such as the Saginaw County Emergency Operations Office. 

8. If occupants are evacuated to the outdoors, they should be directed to move to a clear area away from the affected building(s), keeping streets, fire lanes, hydrants and walkways clear for emergency vehicles and crews. A campus Incident Command Post may be set up near the emergency site. The assembly area(s) and the Incident Command Post should be located up-wind, up-hill and up-stream from the spill emergency. Employees must keep clear of the Command Post, unless on official business. 

9. Persons who may be contaminated by the spill are to avoid contact with others as much as possible, remove contaminated clothing, remain in the vicinity but a safe distance from the spill incident and provide their names to University Police. A safety shower or eyewash should be used as necessary to decontaminate the individual. Contaminated clothing should be held for EHS instructions on decontamination/disposal. 

10. Only trained personnel shall perform the required first aid and hazardous material clean-up activities.

11. If other hazards exist (fire, explosion, chemical exposure, personal injury), employees must move to the nearest area of safety and follow the appropriate emergency procedures for the conditions, e.g., building evacuation.

12. Individuals should not attempt to rescue someone unless they know what hazards exist and how to properly protect the person from the hazard. Employees should not move an injured person, unless the person is in immediate danger. Personnel should provide first aid only if properly trained. DO NOT BECOME A VICTIM! 

13. If at all possible, have the safety data sheets (SDS) readily available for emergency response personnel. 

Radioactive Material Spills 
For radioactive material spills, isolate and contain the spill. Do not spread radioactive contamination beyond the immediate area. Immediately contact 9-911. 

Remember: the effects of exposure to radioactive materials may be reduced by minimizing the time exposed, increasing the distance between individuals and the radioactive materials, and providing shielding from the source of radiation. 

Decontamination Procedures 
Personnel cleaning incidental chemical spills shall decontaminate or properly dispose of any equipment used in the clean-up process. Spill kits shall be restocked after use by the individual(s) who used the kit(s). All contaminated materials generated from a spill clean-up shall be properly packaged and given to the SVSU Chemistry Department for disposal. 

All personal protective equipment and equipment used in the response shall be decontaminated prior to storage for reuse. If cleaning is not possible, the item shall be properly packaged and given to the Chemistry Department for disposal. All supplies used in the clean-up procedure must be replenished as soon as possible by the individual(s) who used the kit(s). 

The EHS Department will deem the site safe for re-entry. Upon termination of the incident, University Police personnel shall remove all barricade tape and posted signs.

Campus Violence and Criminal Behavior

SVSU has zero tolerance for the violence of one person toward another. The campus community should assist in making the campus a safe place by being alert to suspicious situations and promptly reporting them. Campus violence includes, but is not limited to, civil disturbances, demonstrations, disruptive behavior, looting, weapons offenses, protests, riots, threatening behavior, and workplace violence.

If a person observes any of the above acts, any other criminal acts, or a suspicious person on campus, it is important to report the incident to University Police. Call 9-911 from any campus phone or 911 from a cell phone. Provide the following:

  1. Nature of the incident 
  2. Location of the incident 
  3. Description of person(s) involved 
  4. Description of property involved

Bomb Related Emergencies

If a community member should observe a suspicious object, potential bomb, or have been told of a bomb that is on campus, he or she should not approach or handle the object. Clear the area and immediately call University Police at 911 from off campus or a cell phone, or 9-911 from any campus phone. Provide the following information: What is your name? Are you an employee or student? 

1. Any person receiving a phoned-in bomb threat should ask the following:

  • Where the bomb is located 
  • When it will explode 
  • What the bomb looks like 
  • What kind of bomb it is? 
  • The caller’s name and motive for placing the bomb

2. Keep talking to the caller as long as possible and record the following:

  • Time of call 
  • Age and sex of caller 
  • Speech pattern, accent, possible nationality 
  • Emotional state of caller 
  • Background noise, voice pitches and patterns 
  • Any other relevant information 
  • Telephone number called from, if known 

3. The University Police dispatcher will notify the following individuals, depending upon the assessment of the threat:

  • Chief of University Police 
  • Associate Vice President for Administration and Business Affairs, or designee 
  • Director of Environment Health and Safety 
  • Assistant Vice President of Facilities Planning & Construction
  • Executive Vice President for Administration & Business Affairs 
  • President 
  • Provost/Vice President for Academic Affairs/University Deans
  • Executive Director for Communications and External Affairs

If the situation warrants, University Police will notify the following agencies:

  • Kochville Township Fire Department 
  • Saginaw County Sheriff’s Department 
  • Michigan State Police Bomb Squad 
  • Other law enforcement agencies as deemed necessary, e.g., other area police agencies, FBI, BATF, etc. 

4. The President or Executive Vice President for Administration & Business Affairs, in consult with the Chief of University Police, will assess the circumstances and determine options, which may include Shelter-In-Place options or an immediate and full evacuation of the building(s). If conditions warrant, the University Police will implement the appropriate emergency notification and evacuation procedures. 

5. If it is determined that evacuation is the proper action, University Police will search assembly areas prior to initiating the building evacuation. 

6. University Police will alert the building occupants to begin evacuation. Alarms WILL NOT be used to alert occupants, due to the possibility of setting off the bomb. 

7. Employees should not open drawers and cabinets, or turn lights or equipment on or off. 

8. Once outside, individuals are required to move to a clear area away from the affected building. Streets, fire lanes, hydrants and walkways must be kept clear for emergency vehicles and crews.

9. The University Police shift supervisor will:

  • Identify the location of the command post 
  • Call available University Police personnel to Incident Command Post. Additional personnel from 
  • Campus Facilities Department, EHS, etc., may be asked to assist University Police to do the following: 
  • Turn off all radios and pagers, cell phones before entering the building 
  • Avoid touching any suspicious object found in the building. Go outside of the building to report the exact location 
  • Limit all radio transmissions to OUTSIDE of the building
  • Assign University Police personnel to assist in evacuating the building and immediate area(s) adjacent to the affected building(s) and secure the building to prevent unauthorized persons from entering the building
  • Assign University Police personnel to search for any suspicious objects in and around the exterior of the building(s). If SVSU personnel are assisting in searching for suspicious objects, they should be accompanied, if possible, by a person knowledgeable about recognizing bombs and experienced in bomb emergencies

10. Campus Facilities personnel may be asked by the University Police to provide assistance and/or advice concerning mechanical rooms, boiler rooms, penthouse areas, utility tunnels and other areas where access is restricted. Campus Facilities employees should observe the following:

  • Turn off all radios, cell phones and pagers before entering the building 
  • Avoid touching any suspicious object found in the building. Go outside of the building to report the exact location 
  • Limit all radio transmissions to OUTSIDE of the building 

Discovery of a Potential Bomb 
If a potential bomb is discovered, employees should not approach or handle the object. Clear the area immediately and call University Police.

1. The person finding the suspicious object is to immediately evacuate the area and notify University Police as to its exact location, description and approximate size. 

2. The University Police Dispatcher will immediately call one or more of the following individuals and agencies:

  • Chief of University Police 
  • Associate Vice President for Administration and Business Affairs
  • Director of Environment Health and Safety or designee 
  • Assistant Vice President of Facilities Planning & Construction
  • Executive Vice President for Administration & Business Affairs
  • President 
  • Executive Director for Communications and External Affairs
  • Kochville Township Fire Department 
  • Saginaw County Sheriff’s Department 
  • Michigan State Police Bomb Squad 

3. The University Police will assess the circumstances and determine whether an immediate and full evacuation of the building(s) is required. If conditions warrant, the University Police will implement the emergency notification and evacuation procedures. University Police will alert the building occupants to begin evacuation. 

Bomb Explosion 
If a bomb explodes, University Police will do the following: 
1. Secure the building and prohibit individuals from entering or coming near the building(s) in case a second bomb is present. 

2. Coordinate/delegate notification of the explosion to the following:

  • Associate Vice President for Administration and Business Affairs or designee 
  • Director of Environment Health and Safety or designee 
  • Assistant Vice President of Facilities Planning & Construction
  • Executive Vice President for Administration & Business Affairs 
  • President 
  • Chief of University Police 
  • Executive Director of Communications and External Affairs
  • Kochville Township Fire Department 
  • Saginaw County Sheriff’s Department 
  • Bureau of Alcohol, Tobacco and Firearms (ATF)
  • Federal Bureau of Investigation (FBI)
  • Michigan State Police Bomb Squad

3. Implement evacuation procedures for the area or building(s) affected. 

4. Assist medical rescue team(s) to locate and evacuate the injured.

Terrorism Threats

The nature of hazards resulting from terrorist attacks include chemical, biological, nuclear/radiological and/or explosive materials. In the case of chemical attacks, general indicators of a terrorist attack include unexplained casualties and/or unidentified liquid, spray or vapor. In the case of a biological attack, indicators include unusual illness and a definite pattern inconsistent with natural disease. If such health issues are noticed, local health authorities will immediately be notified.

When a terrorist attack is suspected, employees should follow the steps below:

  1. Notify the University Police, who will request assistance from Federal, State and Local police and fire agencies to respond. 
  2. Use basic procedures and the leadership identified for responding to other types of emergencies to assure the safety and health of the University community is given high priority.

When the University Police are notified of suspicious activities that might indicate a potential terrorist attack (including unusual vehicles, packages that are suspected terrorist threats, etc.), the University Police Chief will convey necessary information to the Executive Vice President for Administration & Business Affairs. The Emergency Operations Center may become operational.

Active Shooter/Secure in Place

An active shooter is a person or persons who appear to be actively engaged in killing or attempting to kill people in populated areas on campus. Active shooter situations are dynamic and evolve rapidly, demanding immediate response by the community and immediate deployment of law enforcement resources to stop the shooting and prevent harm to the community. 

In general, responding to an active shooter will be dictated by the specific circumstances of the encounter. If involved in an active shooter situation, all persons should remain calm and call 9-911 from a campus phone or 911 from a cell phone or off campus phone as soon as possible. 

If an active shooter is outside or inside your building, employees should:

  • Try to remain calm 
  • Try to warn other faculty, staff, students and visitors to take immediate shelter 
  • Proceed to a room that can be locked or barricaded. Lock and barricade doors or windows 
  • Turn off lights, close blinds, and block windows 
  • Turn off radios or other devices that emit sound and silence cell phones 
  • Keep out of sight and take adequate cover/protection, i.e., concrete walls, thick desks, filing cabinets 
  • Have one person CALL 9-911 and provide:  
  1. Your name and location and state that “there is an active shooter on campus, gunshots fired” 
  2. Give a description and location of the person(s) 
  3. Give a description of victims, location and number of victims 
  4. Report suspicious devices (weapons, improvised explosive devices); provide the location and a description 
  5. Provide a description and location of any explosions 
  • Wait patiently until a uniformed police officer, or a University official known to them, provides an “all clear,” as an active shooter may try to lure hostages from safety. Avoid responding to voice commands unless issued by a police officer or University official 
  • Attempt to rescue hostages only if rescue can be accomplished without further endangering the persons inside a secured area
  • Depending on circumstances, consideration also may be given to exiting ground floor windows as safely and quietly as possible
  • If an active shooter enters an office or classroom, employees should do the following:
    • Try to remain calm. Try not to do anything to provoke the active shooter
    • When life is in danger, make a personal choice to attempt to negotiate with or overpower the assailant(s) if there is no possibility of escape or hiding
    • Call 9-911 from a campus phone or 911 from off campus or from a cell phone, if possible, and provide the information listed above
    • Barricade the room or proceed to a safer location if the active shooter(s) leave the area

If an active shooter is outdoors, employees should do the following: 

  • Try to remain calm 
  • Move away from the active shooter or the sounds of gunshot(s) and/or explosion(s) 
  • Look for appropriate locations for cover/protection, i.e., brick walls, retaining walls, large trees, parked vehicles, or any other object that may stop bullet penetration 
  • Try to warn other faculty, staff, students and visitors to take immediate shelter 
  • Call 9-911 and provide the information listed above 

If an active shooter situation develops, the University will combine efforts with law enforcement to manage the event. The University will provide the most accurate and timely information available to students, faculty, staff and the community through Campus Alert,  the University website (www.svsu.edu), PA announcements and the mass media.

Information Technology/Computer Security

It is vital to manage and protect computer assets, networks and information systems on campus. Should a breach or system failure occur, University Police Dispatch will notify Information Technology personnel to determine actions necessary for events that affect critical production systems. These can include:

  • Implementation of procedures to prevent further damage 
  • Maintenance of central data and computing infrastructure 
  • Assessment and establishment of alternate means of providing computing services to the University

Earthquake

In the event of an earthquake, employees should do the following:

  1. IF INDOORS, seek refuge in a doorway, under a desk or table. Stay away from glass windows, shelves, and heavy equipment. 
  2. IF OUTDOORS, move quickly away from buildings, utility poles, and other structures. Always avoid power or utility lines. 
  3. IF IN AN AUTOMOBILE, stop in the safest place available, preferably away from power lines and trees. Stop as quickly as safety permits, but stay in the vehicle for the shelter it offers if no other shelter is available. 
  4. After the initial shock, evaluate the situation and if emergency help is necessary, call University Police at 9-911 from any campus phone or 964-4141. 
  5. If hazards resulting from the earthquake should occur, such as fires, hazardous material spills, and/or power outages, contact University Police and follow the appropriate emergency guidelines established in this plan, e.g., evacuation procedures.

Flooding

Flooding can happen anywhere in the nation and at any time of year. In Michigan, floods are of the most concern during the spring and fall months. Floods are dangerous and can happen very quickly. The best protection in cases of floods is to stay informed. The following watches/warnings may be issued during times of flooding: 

  • Flash Flood or Flood Watch: Flooding is possible within the designated area.
  • Flash Flood or Flood Warning: Flooding has been reported or is on the way. Immediately take the necessary precautions.

Further Information

Direct any questions regarding the Emergency Operations Plan to the Leo Miodusewski, Chief of Police at (989) 964-4285 or the Office of the Executive Vice President for Administration & Business Affairs at (989) 964-4045.