Workday @ SVSU Timeline

Workday will take a few years to fully implement, and several internal teams have been formed to attend to the needed work. SVSU’s financial, payroll and human resources/human capital management systems are expected to operate within Workday by April 2025.

• January – March 2024
  Pre-Planning and Alignment: Confirmation of the alignment of SVSU resources and the provision of tools, homework, and knowledge transfer to prepare for the deployment. 
• April – May 2024
  Planning: Confirmation of the project scope, initiate project activities, establish project management processes and controls, and to deliver the Foundation Tenant (initial tenant build) to SVSU.
• June – September 2024
  Architect, Configure and Prototype: Alchemy and SVSU project team members find a common understanding of SVSU’s business needs, analyze how Workday will be deployed to meet those needs, and complete the configuration based on the specifications gathered.
• October 2024 – January 2025
  Test: Ensure that the configured Workday system sufficiently meets the needs of SVSU’s business. Multiple test efforts occur, and each has a different set of conditions and a different purpose.
• January 2025
  Student Systems implementation phase begins.
• February – April 2025
  Deploy: Promotion of the Workday application into SVSU’s production environment. This immediately proceeds the “Go Live” (March 2025).
• March 2025
  Payroll, Attendance and Time Tracking go live.
• April 1, 2025
  HR-HCM and Finance systems go live.

Admissions, Foundation, Student Records, Financial Aid, Student Financials

• January – March 2025
  Pre-Planning and Alignment: Confirmation of the alignment of SVSU resources and the provision of tools, homework, and knowledge transfer to prepare for the deployment.
• April – May 2025
  Project Planning / Project Start: Confirmation of the alignment of SVSU resources and the provision of tools, homework, and knowledge transfer to prepare for the deployment.
• June 2025 – April 2026
  Architect, Configure and Prototype: Alchemy and SVSU project team members find a common understanding of SVSU's business needs, analyze how Workday will be deployed to meet those needs, and complete the configuration based on specifications gathered.
• May – July 2026
  Test: Ensure that the configured Workday system sufficiently meets the needs of SVSU’s business. Multiple test efforts occur, and each has a different set of conditions and a different purpose.
• August 2026
  Admissions go live.
• Fall 2026
  Financial Aid functions go live.
• Winter 2027
  Course scheduling, degree audit, advising and student course registration go live.
• Summer 2027
  Student billing and payments go live.
• December 2027
  Grading and other end of term processing.