Resident Student Handbook
University Housing Policies & Procedures

Below you will find policies and procedures used and enforced by the university. This covers things such as check-outs, contracts, refunds, immunizations, liability, payment, insurance, roommates, room conditions, transgender housing, and personal property.

University Housing Policies & Procedures

Personal property which is left by a resident at the end of his/her contract period or when the resident vacates an assigned space will be deemed abandoned. The abandoned property will be inventoried by Housing Operations and packed up by Campus Facilities staff in the presence of a witness. The property will be temporarily stored by Housing Operations. A letter informing the resident that he/she has thirty (30) days to claim the property and a copy of the inventoried items will be sent to the resident's home address on file with the university and also to the resident’s SVSU email address. Personal property not retrieved by the end of the thirty (30) day period identified in the letter and email will be disposed of by the university or donated to a local charity. The university has no liability for the loss or damage to abandoned personal property. All inquiries regarding abandoned property should be directed to the Office of Housing Operations.


The resident is obligated to honor the terms of this Contract. The resident will not be released from the contract to move to off-campus housing or to commute during the contract period.

The university will release a resident from the contract without any cancellation fee if the resident:

1) Graduates during the contract period.

2) Participates in an SVSU study abroad program during the contract period.

3) Reports for military duty before or during this contract period.

The university will release a resident from the contract, subject to the below fees if the resident:

1) Is academically dismissed from the university.

2) Notifies Housing Operations, in writing, of the intent to cancel by May 1st preceding this contract period.

3) Completely withdraws from classes. 

A resident who is academically dismissed from the university will be charged a $100 cancellation fee.

A resident who notifies Housing Operations, in writing, by May 1st preceding the contract period to cancel the contract for any reason will be charged a $200 cancellation fee. A resident who withdraws from the university after the official payment due date for fall or winter semesters will be charged a pro-rated amount for any actual days in residence and a $200 contract cancellation fee. However, cancellations for non-enrollment received in writing prior to the official payment due date for the fall or winter semester will be assessed a $100 cancellation fee.

At its discretion, the university will consider contract releases outside of the aforementioned criteria only if the circumstances are sufficiently extreme or catastrophic in nature. Requests of this nature must be submitted in writing to Housing Operations and include supporting documentation. Requests that are approved will be charged a pro-rated amount for any actual days in residence and are subject to additional cancellation fees. The contract will be reinstated for any resident who is released due to withdrawal from the university and subsequently re-enrolls during the contract period.


Residents are expected to vacate their rooms by the day, time and procedures posted at the end of each semester. Rooms are to be left clean and in the same general condition as they were at the beginning of the contract period. If lofts were used, residents must reassemble beds before vacating. Residents with late examinations or special circumstances that prevent leaving by the date and time specified must contact the Housing Operations Office to request special arrangements. Last-minute requests will not be honored. Any departure must involve proper checkout procedures.

Late Checkout: Residents may request a late checkout in writing. If approved, a pro-rated daily charge will be assessed.


Students must review the Housing Contract terms prior to signing. This commitment, like any other contract, is legally binding. By signing the contract, students agree to abide by all of the contract terms and to comply with the policies and procedures published in the Resident Student Handbook and the Student Code of Conduct. The contract is for the entire academic year (fall and winter semesters). Students should not sign the contract until they are certain they have access to sufficient financial resources to cover the entire contract amount. It is the responsibility of the student to understand the terms of the contract before signing it. Housing Operations will do its best to help students understand the contract terms. Students are encouraged to discuss the contract with a parent or another responsible individual. Once the contract is signed, it is expected that the student will honor the terms of the contract.


The university, at its option, may terminate its contract and take possession of housing unit promptly without notice to quit (i) upon any failure of resident to timely pay any charges required under this contract; (ii) upon any failure of resident to comply with any of the terms of this contract; (iii) for health reasons; or (iv) when a resident is no longer enrolled in at least six semester hours at the university. The resident will remain responsible for all damage caused to the university as a result of the resident’s breach. If removed from University Housing due to disciplinary action, the student will remain liable for payment of their housing contract through the entire contract term. Non-payment of charges under this contract will result in the administrative dis enrollment of a student resident from classes at the university. If legal action is required to remove resident from the unit, the university shall be entitled to collect its costs, including reasonable attorney’s fees, incurred in removing the resident.


In those instances when a resident has been officially released (in writing) from the Housing Contract, all advance payments on room and board, except the charge for actual days in residence, and the applicable contract release charge, will be refunded.

Students who are officially released from their contract, but will still be attending classes may be charged 100% of the remainder of the contracted amount for the academic year. No refunds are made to residents checking out of university housing during the final two weeks of the semester. Removal from housing for disciplinary reasons will result in the student remaining obligated for 100% of the contracted amount for the academic year.


The university assumes no liability for claims of loss, injury or damage to people or property incidental to the occupancy or use of university Housing. Each resident accepts full responsibility for the safety and security of his or her own personal property. Renter’s insurance is strongly encouraged.


Students may occupy their rooms according to the schedule published by Housing Operations. No student will be allowed to occupy a room in advance of the official opening of housing facilities or other published periods with the exception of university-sponsored programs. All university housing facilities will remain open during Labor Day, Thanksgiving and mid-semester break. However, Dining Services may be limited or unavailable. The First Year Suites and Living Centers will be closed during the semester break between fall and winter. Residents who must remain in the area should make other arrangements for housing during that period between semesters. Residents returning to the same room after a semester break may leave personal belongings in the suite at their own risk. Limited guest housing space may be available during the semester break at contracted rates. Any individual or resident who improperly occupies a room (i.e. does not check-in, has not been assigned to that room, has not signed a Housing Contract, etc.) will be considered a trespasser under the laws of the State of Michigan and will be subject to arrest.


Renter’s Insurance is strongly encouraged. The university assumes no liability for claim or loss, injury or damage to people or property incidental to the occupancy or use of University Housing.

SVSU's University Police provides Operation ID, a service allowing residents to register their valuables including make, model, serial numbers on computers, iPods, jewelry and other items that can assist in the identification and return of recovered property.  


Within the first seven days of occupancy, residents are required to inventory their suite, apartment or room. The resident agrees to notify the university within seven days of the commencement of the contract if the resident discovers any defect or damage to the unit, its furnishings, and appliances.

See also Damages or Losses.


In accordance with the Housing Contract, the student resident agrees to allow the university, its agents and employees, access at all times to inspect the premises and for purposes of maintaining the health, safety and general welfare, including, but not limited to, repairs, general maintenance, delivery of university notifications and inventory. Inspections may occur during breaks or recesses in order to check for open windows, thermostat settings, cleanliness and other administrative concerns. The university also reserves the right to inspect a particular room or apartment when staff has reasonable cause to believe that established health, safety or university rules and regulations are being violated. Upon inspection of a student’s room or apartment, if the Housing Operations or Residential Life staff find any violations of federal, state, local or university rules and regulations, the occupants will be referred for disciplinary action.


Housing Operations reserves the absolute right to change room assignments or to require a student to move to a different room assignment. This includes assigning a second student to a double room in which only one student is living to bring it to normal capacity. The right is reserved to assign or reassign rooms in any way that will best utilize the facilities available. For this purpose or for other reasonable cause, Housing Operations may change room assignments or require a student to move to different accommodations. The university also reserves the right to assign students to overflow accommodations (triples), in the event that sufficient regular spaces are not available at the beginning of the semester. If a resident who has requested a double occupancy room does not have a roommate, he or she will be given a reasonable opportunity to find a roommate, move to another double occupancy room or pay for a single room. If a resident does not choose a course of action, Housing Operations will select the option that best suits the university.


The departments of Residential Life and Housing Operations at Saginaw Valley State University strive to provide safe and comfortable living environments for all students. This includes being attentive to the needs of students who are transgendered and identifying the best possible housing options available in university housing.

A transgender student looking for a supportive living arrangement in university housing should contact the staff member listed below. We are highly committed to working with students to find the best accommodations available at the time the request is made. 

For more information on transgender housing options at SVSU, please contact Residential Life at, (989) 964-4410 or reslife@svsu.edu.


Students who withdraw from the university must contact Housing Operations immediately and in-person to terminate the housing contract. Notification is the responsibility of the student, other university departments will not notify Housing Operations of a student’s change in status. Appropriate withdrawal also includes adhering to check-out procedures with a Residential Life staff member, cleaning the assigned quarters, removing belongings and returning a key. Failure to properly check-out will result in the imposition of a $100 fee and a $50 fee for a lost key.


Damages: Residents are provided with room condition forms to document room and furnishing conditions at move-in. Room condition forms should be submitted within seven days of occupancy to any unit. [Room Condition Report (175KB)  ] Residents are liable for missing items or actual damage to the unit or any ancillary facility (hallways, stairwells, lobbies, study lounges, laundry rooms, etc.), including furniture, appliances, equipment and for maintaining the unit in a safe and sanitary manner. In the event of such damage, the university will hold all residents of a unit jointly liable for damage charges, and resident(s) will be billed accordingly. Please report any damages immediately so that responsibility can be determined while occupants are still residing. The list of damage fines are below:

Bathroom Ceiling ($50) 

Bathroom Countertop ($125) 

Bathroom Door Damage ($75) 

Bathroom Door Replacement ($225) 

Bathroom Floor ($200) 

Bathroom Shower Head ($25) 

Bathroom Sink ($50) 

Bathroom Toilet ($75) 

Bathroom Towel Rack ($25) 

Bathroom Wall Damage ($50) 

Bedroom Blinds ($35) 

Bedroom Carpet Damage ($50) 

Bedroom Carpet Stain ($100) 

Bedroom Chair ($150) 

Bedroom Closet Door Damage ($75) 

Bedroom Closet Door Replacement ($100) 

Bedroom Desk ($75) 

Bedroom Door Damage ($75) 

Bedroom Door Replacement ($225) 

Bedroom Drawer ($60) 

Bedroom Lamp ($40) 

Bedroom Light Globe ($75) 

Bedroom Mattress Damage ($150) 

Bedroom Smoke Detector ($100) 

Bedroom Wall ($45) 

Bedroom Window Screen ($60) 

Bedroom Window Sill ($100) 

Cable Port ($30) 

Carbon Monoxide Detector ($100) 

Door Adhesive ($40) 

Door Frame Damage ($150) 

Door Repaint ($60) 

Exterior Grease Stain ($75) 

Fire Extinguisher Missing ($110) 

Furnace Door ($140) 

Improper Checkout ($100) 

Kitchen Bulletin Board ($50) 

Kitchen Counter Damage ($115) 

Kitchen Dining Chair Damage/Missing ($100) 

Kitchen Dining Table ($250) 

Kitchen Drawer Damage ($60) 

Kitchen Floor ($150) 

Kitchen Microwave ($50) 

Kitchen Oven Not Clean ($100) 

Kitchen Refrigerator Dents ($100) 

Kitchen Refrigerator Drawer Broken ($500) 

Kitchen Stove ($50) 

Living Room Carpet Damage ($250) 

Living Room Burn in Carpet ($100) 

Living Room Carpet Stain ($120) 

Living Room Chair Damage ($400) 

Living Room Coffee Table ($200) 

Living Room End Table ($75) 

Living Room Entertainment Center ($50) 

Living Room Lamp ($100) 

Living Room Sliding Door Screen ($75) 

Living Room Sofa Cushion ($100) 

Living Room Sofa Damage ($250) 

Living Room Sofa Replacement ($800) 

Lost Key ($50) 

General Cleaning ($50)

Patio Damage ($100) 

Public Area Damage ($75) 

Thermostat ($150) 

Wall Adhesive ($50) 

Wall Repaint (1 Wall) $100 

Wall Repaint (2 Walls) $150 

Wall Repaint (3 Walls) $200 

Wall Vent Damage ($50) 

 

Every attempt is made to determine parties responsible for any and all damages that occur. In the instance where responsibility cannot be determined, the charge, including labor, will be distributed among all residents of the facility.

University property, other than furnishings assigned to the licensed premises, is not allowed in student rooms. Such items will be removed and a charge will be levied to the occupants.


Early arrival requests can be submitted via email to housing@svsu.edu with the following information. Requests must come from the student's SVSU email address. Coaches and Advisors for programs will work with Housing Operations directly for any approved early requests.

  • Email Subject Line: Early Arrival Request
  • Last Name
  • First Name
  • SVSU ID Number
  • Requested Date
  • Reason(s) for request
  • Room Assignment (if known) including Building and Room

Requests approved may incur a per diem charge on the date of check-in through the first billing date of the semester.


Residents are encouraged to have all immunizations up to date upon move-in. Meningitis vaccinations are also strongly recommended.


Residents shall be responsible for maintaining such renter's and liability insurance as the Resident chooses. The university shall have no responsibility for the personal possessions of the resident. 


Tentative room assignments are posted on the mySVSU portal under Self-Serve (Cardinal Direct). If you do not have access to the internet you may call Housing Operations to inquire. Students may contact roommates via their SVSU email account.


By signing the Housing Contract, students agree to make payment(s) according to the payment schedule. If students plan to utilize scholarships, student loans or any other student financial aid, they must submit the appropriate application materials to the Office of Scholarships and Financial Aid in a timely manner to ensure adequate time to complete any required review processes and their ability to meet payment deadlines. Failure to meet payment deadlines will result in the student's removal from registered classes and university housing. Students are not released from their Housing Contract if they re-enroll during the contract period.


CONTACT US.


Housing Operations
Curtiss 118
housing@svsu.edu
(989) 964-4255

Residential Life
Curtiss 114
reslife@svsu.edu
(989) 964-4410

Dining Services
Curtiss Hall 122
dining@svsu.edu
(989) 964-4252