Faculty and Staff Email Management and Retention Policy
NOTE: All meetings, appointments, tasks, documents, and documents in briefcases and reminders are handled exactly like email. All references to archiving email hereafter, include email, meetings, appointments, and reminders.
- All date references are based on the date the email was created.
- Managers may request, with Records Officer approval, an archive search for former employees. The SVSU Records Officer is the Vice President of Administration and Business Affairs.
- The Records Officer may request an archive search via Network Services to meet Freedom of Information Act (FOIA) requests.
- Backups of email are retained according to the backup policy.
SVSU must meet both functional (user-oriented) and FOIA requirements when retaining faculty and staff email. Pending a formal records retention policy, encompassing hard copy and digital records, the above interim email policy has been adopted.