FERPA Staff Letter - Instructions

Instructions for Staff Members

Staff have access to web-based services, via Self Service in the mySVSU portal, for secure access to such information as payroll advice, position summary and, where appropriate, leave balances.  In addition, a number of staff members also receive direct access to information in Colleague, the University's ERP system.

Before we provide direct access to Colleague, we require that all staff members review the Family Educational Rights and Privacy Act of 1974 as Amended, otherwise known as FERPA, and acknowledge their understanding of FERPA and acceptance of their responsibilities as school officials. We ask all staff members to undertake this review regardless of their degree of access to student information because each staff member as an employee of the University has a responsibility to maintain the security of student information.

Please review the FERPA Staff form (56kB) and return a printed, signed acceptance form as soon as possible to Human Resources. Should you have any questions about FERPA or guidelines for compliance, feel free to contact the Registrar's Office for clarification or consultation.

We appreciate your cooperation.

Cliff Dorne, Ph.D.