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New Procedure for Setting Up Student Tests Proctored by Disability Services

The Office of Disability Services (DS) serves as a central point of information and leadership to ensure equal access and full participation for students with disabilities in all programs and activities at Saginaw Valley State University.  Approximately 400 undergraduate and graduate students with disabilities at SVSU, receive services or support through the SVSU Office of Disability Services.

SVSU Disability Services has introduced a new process for students to schedule testing.    We have implemented the AIMs system for student testing registration: to assure we are following all ADA requirements, student space is reserved and especially that we are following our faculty instructions.  Students are responsible for initiating testing request with our office.  Please note: If you have not received the Contract Email, they have not registered with our office and should do so immediately.

 

The Process for Scheduling a Test:

If a student is eligible for testing accommodations, they go in to the Disability Services system and make the request online.   The entire process is initiated by the STUDENT!  Students are required to register for testing at least 7 business days in advance if the test/exam is to be proctored by Disability Services.

At this point, the Professor will receive an email to fill out the “Testing Permit/Contract”.  You will only have to fill this out one time per class/per semester.  We ask that the permit be completed as soon as possible to assure the student is able to schedule their exam in a timely manner.  If Disability Services is needed to proctor the student's exam, we must receive this testing contract back in ADVANCE.

 

You will receive an email with: the student name, student ID, course name and number, a link for you to click and provide us with the details for testing.  Below is a sample of the email you will receive.


Faculty: This student is eligible for Alternative Testing. These accommodations apply to all tests, quizzes and in-class timed assignments. Faculty are encouraged to proctor their own tests for students who need alternative testing unless the student requires specialized software or a private room. If you are unable to proctor the exam and are requesting Disability Services to do so, please fill out and submit a testing permit for the student.  (LINK)

This semester permit replaces the need to fill out a form for each test. If you have filled out a similar permit for another student in this same class, please contact the office with authorization to make a duplicate copy for this student.

Please do not hesitate to contact the office if you intend to give pop quizzes, if the exam times change or if you have any questions or concerns.


Below is the information that you will need to complete for the testing contract:

  1. Your Phone Number

  2. Please list the test dates and times provided in the syllabus. (Note: this does not schedule the tests but aids in staffing decisions.)

  3. Please list the times (minutes/hours) you allow during class for exams and for quizzes (if different.)

  4. What is the student allowed to use during the test?

  5. If the student has a question for you during the scheduled exam, what is the best way to contact you?

  6. How do you want the test returned to you?

  7. Special testing instructions:


You may upload the exam/test with the contract, email the exam/test to disability-services@svsu.edu, or deliver the exam/test to Disability Service at Wickes 260, just down the hall from Career Services.  Please note:  We must receive the test at least 48 hours in advance. 

 

Once the permit/contract is filled out online, DS will approve the student testing time, assigning the student to a location either within the DS office at Wickes 260 or at the Cardinal Testing Center (SE142).  Space is limited and is available on a first come/first serve basis, so returning the contract is important to assuring the student is scheduled in a timely manner.

 

We ask for your cooperation and are available for additional questions.   Feel free to contact our office at 989-964-7000.