Assignment Tips

Basic Business Letter Format

Your Address

Your Address, cont.

Date

(Space/s) Recipient Recipient’s Address

Recipient’s Address, cont.

(Space)

Dear Recipient’s Name,

(Space)

Paragraph 1 (introduce yourself and your reason for contacting the person/organization)

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________ 

 (Space)

Paragraph 2 /+  (expand on your reasons for contacting; justify the importance of the main point; add any information the reader needs)

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

 (Space)

Final Paragraph  (summarize your reasons for contacting; indicate if a response is requested and a deadline date, if applicable; thank the person/organization for taking the time to read your letter; provide your email address and phone number)

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

 (Space)

Sincerely,

 (Space for your signature) (Space)

 (Space)

Formal Typed Name (and Position, if applicable)

 (Space)

Enclosures: If you will enclose any documents with the letter, such as a résumé, identify those here.