The EOP covers the following types of emergencies:
Medical and First Aid Situations
Tornado and Severe Weather Emergencies
Hazardous Materials Emergency
Campus Violence or Criminal Behavior
Bomb Related Emergencies
Active Shooter/Shelter in Place
Information Technology/ Cyber Security
EMERGENCIES NOT COVERED IN THIS DOCUMENT For an emergency that is NOT specifically covered in this document, employees should contact 911 from off campusor from a cell phone and 9-911 from on campus phones.
The emergency operations plan aims to safeguard the health, welfare, and safety of SVSU students, faculty, staff, and visitors in the following ways:
Prevention: Minimizing the possibility of emergencies Mitigation: Mitigating the effects of the hazard Planning: Preparing for measures that will preserve life and minimize damage in an emergency Response: Providing the necessary and appropriate emergency functions in response to a disaster Recovery: Establishing a recovery system to return the campus and its operations to a normal operating state as quickly as possible.
Individual departments must evaluate their operations and responsibilities to determine if additional emergency planning is necessary. Departments must ensure that adequate emergency procedures, training, drills, exercises, personal protective equipment (PPE) and safety equipment are in place to work safely, as well as respond safely and effectively to foreseeable emergencies.
Directors and department heads will designate individuals or teams responsible for developing "department specific" emergency instructions, that are unique to that department or work area above and beyond the emergency procedures identified in this document.
Safety Data Sheets (SDS)
Appropriate safety data sheets are essential to being prepared and responding safely and effectively at the time of a hazardous material release. Safety data sheets must be readily available at or within close proximity to stored hazardous materials.
In these circumstances, departments shall keep a copy and forward one to EHS. EHS shall keep a copy of the SDS and, if the department is known, forward a copy to the department that uses the chemical.
Hazardous Material Chemical Inventory
Departments storing or working with hazardous materials are required to maintain, update (at least annually), and post in a conspicuous location an accurate hazardous material chemical inventory containing the following:
Product or chemical(s) name
Chemical Abstract Service # or CAS ID #
Size of container(s)
Maximum quantity of material on site at any given time
Average quantity of material on site at any given time
Exact storage locations(s)
Estimated amount used during the year
Name of manufacturer/supplier
Notice of a current MSDS on file
Laboratory Chemical Inventory
The SVSU academic laboratories are unique from other chemical users on campus in that they use and store a large variety of chemicals in small quantities and in numerous sized containers. Additionally, it is not practical to know exactly where, how much and the size of storage containers for all chemicals stored in any particular laboratory. Therefore, the format for reporting of laboratory chemicals will be:
Chemical Abstract Service # or CAS ID #
Storage locations (primary storage area and teaching laboratories)
Maximum quantity stored in each location
Average quantity stored in each location
Name of manufacturer/supplier (this is not required for pure reagent grade chemicals; however, it is required for all mixes)
Notice of a current SDS on file
This information will be provided to the local fire department and the county local emergency management office for their emergency planning purposes. It will also be filed with EHS and available in the event that an emergency should occur in which the emergency responders require chemical information.
Evacuation maps are typically maintained and posted in a conspicuous location for employees and visitors to readily view in the event of an emergency. Generally, evacuation procedures and maps are located near time clocks, employee bulletin boards, or near the entry/exit of classrooms, conference rooms, and work areas. Design and installation of evacuation maps will be coordinated through the Campus Facilities and Facilities Planning & Construction Departments.
University Police Department Training The IC and designee(s) will receive formal IC training. University Police personnel will be trained in the Incident Command System structure and how it is implemented on the SVSU Campus. Additionally, training will cover how to recognize a hazardous material spill and perform emergency containment techniques. They will also be trained in AED/CPR and how to properly use fire extinguishers. Designated persons will be trained in their evacuation roles and responsibilities and provided with written guidelines and assignments.
EHS staff will be trained in hazardous materials spill response and clean up, to a level that EHS staff can train University Police personnel in recognizing a hazardous material spill, distinguishing between an "incidental spill" and an "emergency release,” and either cleaning up a small incidental spill or containing the spill area until EHS employee(s) or off-site hazardous material first responders arrive and take charge of the spill incident.
National Incident Management Systems (NIMS) Training Individuals involved in responding to and coordinating response activities internally and externally with outside emergency response agencies may be required to complete one or more NIMS online courses, depending upon the level of their involvement and degree of directing the University’s emergency response efforts. The Emergency Management Institute (EMI), located at the National Emergency Training Center in Emmitsburg, MD, offers a broad range of NIMS related training. EMI online courses are located at www.training.fema.gov/EMIWeb/IS/crslist.asp. For more information on the Emergency Management Institute, see the FEMA website: www.training.fema.gov/emi.
New Employee Orientation/Training SVSU employees are encouraged to become familiar with the emergency operations plan (EOP). Supervisors are responsible for ensuring that their employees understand what to do in the event of an emergency. Supervisors and / or Department Heads are responsible for reviewing the contents of the plan and the following items with each of their employees:
Primary and secondary evacuation routes
Location of assembly areas and shelter areas
Location of fire alarms, extinguishers, safety showers, eye wash units and any other safety equipment
Procedures for reporting and responding to emergencies
Hazards likely to be associated with the work area and protective measures that must be followed
In order to ensure the success of the emergency operations plan, supervisors and /or department heads should provide training to employees at the following times:
New employee orientation
Annual plan review
As the plan or operations change
Contractors Contractors must become familiar with the Emergency Operations Plan to the extent that they may be affected. Specifically, contractors are required to familiarize their employees and sub-contractors with the evacuation routes and shelter areas prior to working in a particular area. Departments hiring the contractors and the Project Managers overseeing the project are responsible for communicating these expectations to contractors.
Evacuation and Taking Shelter Drills Drills provide SVSU an excellent opportunity to evaluate the effectiveness of the plan. Exercises and drills could include a variety of scenarios involving fire, hazardous materials, medical emergencies, bomb threats, and tornado warnings.
A pre-announced evacuation drill and a pre-announced protective shelter drill for each SVSU building must be held at least once each year. Evacuations and drills will be coordinated by University Police. It is suggested that the evacuation drill be conducted during the month of October and the protective shelter drills conducted during March or April.
University Police personnel will monitor and assist in the coordination of the drill activities. Emphasis shall be placed on evacuating individuals with disabilities. Following the drill, departments are encouraged to perform a self-assessment of their ability to quickly evacuate all occupants. University Police and EHS will be available upon request to assist in departments’ self-assessments.
Periodic Testing of Alarms, Emergency Telephones, Lighting, AEDs and Public Address Systems University Police personnel will test the outdoor public address systems once each month to ensure that they are operational. The Campus Facilities Department must be notified immediately of equipment that requires service. Campus Facilities will inspect all campus fire extinguishers on a yearly basis and replace those requiring service. Additionally, EHS and the Campus Facilities Department shall assist in the selection and placement of new extinguishers. University Police will test all emergency telephones on a regular basis. Campus Facilities will test safety showers and eye wash equipment at least monthly.
Individual departments often inspect and test emergency eye wash equipment on a regular basis (at least once every three months). The testing must be documented on the tag provided by the Campus Facilities Department. The Campus Facilities Department must be notified immediately if equipment requires service.
Departments with AEDs are required to follow the SVSU AED Management Program, including monthly inspection of the equipment to ensure it is operational, with a report to Campus Facilities about equipment that is no longer working. Campus Facilities will inspect the AEDs in accordance with the SVSU program.
Fire Prevention and Severe Weather EHS, in conjunction with University Police and Office of Residential Life, will distribute fire safety and severe weather planning information to the campus community. A severe weather drill is conducted twice each year to educate and inform the community on what to do should severe weather occur.
University Police and/or the Director of Environmental Health and Safety will select and/or provide fire extinguisher training to interested SVSU employees.
First Aid and AED/CPR Training First aid or AED/CPR training for employees is coordinated through the Director of Environmental Health and Safety.
Hazardous Materials Training EHS routinely offers Hazardous Materials training as well as other health and safety training classes for employees who work with hazardous materials. Hazardous materials are broadly defined as any substance that can cause harm to human beings or the environment. Examples of commonly used hazardous materials on the campus are cleaning chemicals, paints, fuel, oils, solvents, adhesives, corrosives, etc. Employees who work with these types of materials should be trained on or before the date that they begin work, annually thereafter, and when new hazards are introduced in the workplace. The purpose of this training is to provide employees with the basics of identifying, safely handling, storing and arranging for disposal of hazardous materials. Training must include discussion of "Universal Precautions" and basic recognition and understanding of Bloodborne pathogens, as well as a discussion of emergency preparedness.
Additional specific departmental training is usually required and is provided by the employee's supervisor or designated trainer.
The EHS website provides more information on health and safety training. Contact EHS at 989-964-4082 to make arrangements for health and safety training.
All emergencies must be reported immediately to the SVSU University Police:
Call 911 from a cell phone or 9-911 from any campus phone. Saginaw County Central Dispatch will answer the phone call. State the nature of the emergency and inform Saginaw Central Dispatch the emergency is on the SVSU campus.
Provide the following information to Central Dispatch:
Name and telephone number
Exact location of the incident (building and room number, if applicable)
Description of what is happening
Any other relevant information
Do not hang up the telephone until Central Dispatch has indicated that all pertinent information has been provided.
The following systems are used to notify the community of an emergency situation:
Fire alarms in all buildings
Electronic mail, telephone, and radio
Emergency Alert notification system (Timely Warnings/RAVE Campus Alert)
Internet-Based Web Alert
Outdoor public address system throughout campus
Indoor alert beacons
Tornado alert sirens
Crisis Manager App
When possible and if time permits, University Police will use more than one method of notification to alert or warn building occupants. This includes University Police staff walking through building(s) and warning occupants verbally.
Timely Warnings The intent of a warning is to enable members of the campus community to protect themselves regarding serious threats to persons or property. Warnings are issued on a case-by-case basis. The University utilizes email blasts and flyers to communicate to faculty, staff and/or students.
Emergency Notifications Campus-wide emergency notifications give students, faculty and staff timely notification of crimes and other events that may represent a serious or ongoing threat to the campus community heightening safety awareness. Emergency notifications may also seek information that may lead to arrest and conviction of the offender when violent crimes against persons or substantial crimes against property have been reported. University Police is responsible for issuing an emergency notification when a crime is reported or a threat is brought to the attention of the department. Information for emergency notifications may also come from other local law enforcement agencies regarding threats to the wider tri-county area.
Warning Systems Campus Alert is comprised of a variety of methods by which the University can contact students, faculty and staff about an active, major campus emergency using the following:
Text messages (SMS) to cell phones
Voice messages to phones
Crisis Manager App
Alertus Desktop & Kiosks
Faculty, staff and students are encouraged to register additional emergency contact information beyond the SVSU email address by logging into the Emergency Notification System at www.getrave.com/login/svsu utilizing their SVSU user name and password.
The University maintains a designated Crisis Call Center (989-964-2110). In the event of an emergency, the Center will be staffed by temporary operators (Business Services, The Conference Center and others) and used to help the Incident Command Center manage the expected volume of incoming calls. Operators will provide concerned callers with a general statement of the situation as approved by the IC and direct calls to the University emergency website for further information.