Interested in Leading a Faculty-Led Study Abroad Program?
This outlines the expectations of trip leaders for faculty-led study abroad trips that take place in the spring and summer. This timeline will need to be adjusted for trips that take place during other times in the year.
After at least 10 students who have applied and been accepted and paid the program deposit:
Confirm the final roster of students with the Study Abroad Coordinator.
It may be a good time to reach out to the students and introduce yourself, if you have not already. Work with the Study Abroad Coordinator to inform students of any visa or immunization requirements.
Request that you be assigned to one of the travel agents for plane ticket booking (if you are not purchasing tickets through your study abroad provider). Once you have been assigned a travel agent for booking tickets, you cannot change without permission from the Study Abroad Office.
Contact your travel agent and your study abroad provider to inform them of the number of students and trip leaders on the trip.
Schedule a meeting with the Study Abroad Coordinator to review booking and payment process as well as any changes to the initial proposal or budget.
Once you have identified a flight schedule, email the Study Abroad Office who will review, confirm with the travel agency, and begin payment.
Once you have a final itinerary and cost for the study abroad provider, send this to the Study Abroad Office who will review, confirm with the study abroad provider, and begin payment.
DO NOT SIGN ANYTHING. FINAL APPROVAL FOR ALL FLIGHT AND PROGRAM ITINERARIES MUST GO THROUGH THE STUDY ABROAD OFFICE.
Attend the orientation put on by the Study Abroad Office. Schedule a meeting with the students.