The Petty Cash Fund provides employees the ability to purchase incidental supplies which require immediate payment. The University petty cash fund should only be used for transactions of an infrequent and extraordinary nature. The fund should not be used as a method to bypass the University's Accounts Payable and Purchasing systems.
Procedures for Obtaining Reimbursement
The person receiving the cash must completely fill in the top portion of the Petty Cash Form (475kB) and have it approved by the account manager or supervisor of the account to be charged. The person approving the form cannot also be the person receiving the cash. All receipts (originals only) must be taped to the form. Do not overlap receipts and avoid taping on receipt wording where possible. Additional blank sheets may be used if necessary. Forms are to be submitted to the Campus Financial Services Center for reimbursement.
The maximum daily reimbursement is $25.00.
Petty cash cannot be used for the following types of transactions:
Approved 9/25/14 EVP-ABA