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SAGINAW VALLEY STATE UNIVERSITY
BOARD OF CONTROL
OCTOBER 9, 2006
REGULAR FORMAL SESSION
INDEX OF ACTIONS
RES-1714 RESOLUTION TO RECEIVE AND ACCEPT THE
ANNUAL FINANCIAL AUDIT AND THE FEDERAL
AWARDS AUDIT FOR FISCAL YEAR 2005-2006
APPROVED. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
RES-1715 RESOLUTION TO APPROVE CHANGE IN LATE
REGISTRATION FEE
APPROVED. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
RES-1716 RESOLUTION TO AUTHORIZE THE ISSUANCE
AND DELIVERY OF GENERAL REVENUE BOND
AND PROVIDING FOR OTHER MATTERS
RELATING THERETO
APPROVED. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
BM-1048 MOTION TO MOVE TO INFORMAL SESSION TO
DISCUSS COLLECTIVE BARGAINING
APPROVED. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
BM-1049 MOTION TO ADJOURN
APPROVED. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
MINUTES
BOARD OF CONTROL
Regular Formal Session
October 9, 2006
1:30 p.m.
Board of Control Room, Third Floor Wickes Hall
Present: Abbs
Braun
Gilbertson
Karu
Law
Sedrowski
Wilson
Yantz
Absent: Gamez
Others
Present: D. Bachand
A. Bethune
L. Beuthin
J. Boehm
C. Cammack
S. Kazar
C. Looney
R. Morse
R. Maurovich
M. Muladore
R. Portwine
C. Ramet
M. Simon
J. Stanley
A. Suszek
J. Teddy
T. Thomson
M. Thorns
R. Trepkowski
Press
I. CALL TO ORDER
Chairman Yantz called the meeting to order at 1:34 p.m.
II. PROCEDURAL ITEMS
A. Approval of Agenda and Additions to and Deletions from Agenda
President Gilbertson asked that a resolution to authorize the renovation and expansion of on-campus housing be added as Action Item 3.
The agenda was unanimously APPROVED as revised.
B. Approval of Minutes of August 21, 2006 Regular Formal Session of the Board of Control
It was moved and supported that the minutes of the August 21, 2006 Regular Formal Session be approved.
The minutes were unanimously APPROVED as written.
C. Recognition of the Official Representative of the Faculty Association
Dr. Camille Cammack, Vice President of the Faculty Association, noted that she would be representing Gary Thompson, President of the Faculty Association, because of a conflict with his teaching schedule.
D. Communications and Requests to Appear Before the Board
Tony Thomson, Staff Member of the Month for August, and Jamie Teddy, Staff Member of the Month for September, were presented to the Board. (See Appendix One: Thomson and Appendix Two: Teddy.)
III. ACTION ITEMS
1. Resolution to Receive and Accept the Annual Financial Audit and the Federal Awards Audit for Fiscal Year 2005-2006
RES-1714 It was moved and supported that the following resolution be adopted:
WHEREAS, The University financial statements and the audit of federal awards in accordance with provisions of the Single Audit Act of 1984 for the 2005-2006 fiscal year, as audited by Andrews Hooper & Pavlik P.L.C., were reviewed by the Finance and Audit Committee of the Board; and
WHEREAS, The Administration recommends that the audits be submitted to the Board of Control for receipt and acceptance;
NOW, THEREFORE, BE IT RESOLVED, That the Board of Control receive and accept the audits as submitted.
James Muladore, Vice President for Administration and Business Affairs, gave the Board a brief overview of the University’s revenues, expenditures, net assets, unrestricted net assets, and liabilities for FY2006 as compared to FY2005. He noted that the net assets of the SVSU Foundation had increased from approximately $28 million in FY2005 to $40 million in FY2006.
Randy Morse, partner in the firm of Andrews Hooper & Pavlik P.L.C., told the Board that SVSU had received an unqualified opinion with no findings – the best opinion that can be received. He added that SVSU’s staff had been very cooperative and had done a good job of providing documentation and answering questions.
The motion was APPROVED unanimously.
2. Resolution to Approve Change in Late Registration Fee
RES-1715 It was moved and supported that the following resolution be adopted:
WHEREAS, The University currently assesses a transaction fee of $75 to students who register during late registration periods; and
WHEREAS, Late registrations impact the University’s ability to efficiently schedule and staff some courses; and
WHEREAS, Sufficient registration dates are scheduled to accommodate student needs, and
WHEREAS, The current fee does not serve as a sufficient deterrent for late registrants;
NOW, THEREFORE, BE IT RESOLVED, That effective for winter semester 2007 registration, the late registration fee be changed to $150.00.
Dr. Robert Maurovich, Vice President for Student Services and Enrollment Management, stated: “Students have many opportunities to register, so if they have to pay this fee, it is because they did not do what they could have done in a reasonable amount of time. The idea here is to give us the flexibility, particularly in Academic Affairs, to make efficient decisions with regard to courses–if a course does not have sufficient enrollment, Academic Affairs is prepared to cancel the class and reallocate that professor to another area where he might be more helpful for our curricular purposes.”
Mr. Muladore noted that his office had surveyed other institutions and that there is a wide range of fees. The proposed fee of $150 falls within approximately one-third of what the other universities assess for late registration.
The motion was APPROVED unanimously.
3) Resolution to Authorize the Issuance and Delivery of General Revenue Bond and Providing for Other Matters Relating Thereto
RES-1716 It was moved and supported that the attached resolution be adopted. (See Appendix Three: Housing Bond)
President Gilbertson told the Board that the demand for on-campus housing is well in excess of current capacity. If housing is not expanded, the University will be forced either to ask upperclassmen to move off campus or to limit the number of entering freshmen.
Mr. Muladore noted that Resolution 1716 would authorize the issuance and delivery of General Revenue Bonds to finance two phases of construction related to student housing. Phase one would be the expansion of the University Village by 168 beds. They would be available for the fall semester 2007. The second phase would entail construction of housing on north campus in the area of the existing Pine Grove complex. The specific type of housing has not been determined, but it would include 142 beds. In addition, the existing First Year Suites residence halls for freshmen would be renovated over the summer of 2008.
The motion was APPROVED unanimously.
IV. INFORMATION AND DISCUSSION ITEMS
4. Enrollment Report and Student Profile
Chris Looney, Assistant Vice President for Student Services & Enrollment Management/ Registrar/Director of Institutional Research, reviewed the attached Student Profile for Fall Semesters 2005-2006. (See Appendix Four: Student Profile.)
International Student Enrollment Report
Stephen Kazar, Special Assistant to the President for International Programs, reviewed the attached International Student Enrollment Report. (See Appendix Five: International Report)
Housing Report
Mr. Muladore discussed the attached Auxiliary System Housing Report for Fall 2006. (See Appendix Six: Housing.)
5. Capital Projects Update
Mr. Muladore reported on the progress over the summer of the Pioneer Hall addition and renovation project, the renovation of the old theatre, Phase II and Phase III of the Athletic Complex, energy conservation measures, the new Bay Road/Pierce Road sign, Ryder Center projects, the Landscape Master Plan, the International Sculpture Garden, and the Student Center banking center.
6. Report on New Faculty
Dr. Donald J. Bachand, Vice President for Academic Affairs, told the Board that 29 new faculty members had been recruited for this academic year. (See Appendix Seven: Faculty.)
7. Student Association Report: Goals and Objectives
Andy Suszek, President of the Student Association, discussed the SA’s goals, which include: to create the best possible environment for student activities and programming; to dedicate resources to developmental projects; to foster the engagement of all students, including international students and those who do not traditionally become engaged on campus; to continue dedication to University-wide philanthropic activities; to develop the extent to which students participate in the political arena; and to increase opportunities for student leadership development.
V. REMARKS BY THE PRESIDENT
President Gilbertson noted the many cultural events, sporting activities, and political debates taking place on campus. He added that the campus was already preparing for next year.
VI. OTHER ITEMS FOR CONSIDERATION OR ACTION
8. Motion to Move to Informal Session to Discuss Collective Bargaining
BM-1048 It was moved and supported that the Board move to Informal Session to discuss collective bargaining.
The motion was APPROVED unanimously.
The Board moved to Informal Session at 2:50 p.m. and reconvened in Formal Session at 3:21 p.m.
Dr. Maurovich discussed the Student Satisfaction Survey.
VII. ADJOURNMENT
9. Motion to Adjourn
BM-1049 It was moved and supported that the meeting be adjourned.
The motion was APPROVED unanimously.
The meeting was adjourned at 3:37 p.m.
Respectfully submitted:
___________________________
Jerome L. Yantz
Chairman
___________________________
K.P. Karunakaran
Secretary
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Jo A. Stanley
Recording Secretary
Secretary to the Board of Control
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