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SAGINAW VALLEY STATE UNIVERSITY
BOARD OF CONTROL
OCTOBER 10, 2005
REGULAR FORMAL SESSION
INDEX OF ACTIONS
RES-1660 RESOLUTION TO RECEIVE AND ACCEPT THE
ANNUAL FINANCIAL AUDIT AND THE FEDERAL
AWARDS AUDIT FOR FISCAL YEAR 2004-2005
APPROVED. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
RES-1661 RESOLUTION IN APPRECIATION OF
LINDA L. SIMS
APPROVED. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
RES-1662 RESOLUTION IN APPRECIATION OF
SANDRA M. COTTER
APPROVED. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
RES-1663 RESOLUTION TO APPROVE APPOINTMENT
AND REAPPOINTMENT TO THE SVSU
FOUNDATION BOARD
APPROVED. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
BM-1026 MOTION TO MOVE TO INFORMAL SESSION
TO DISCUSS COLLECTIVE BARGAINING
APPROVED. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
BM-1027 MOTION TO ADJOURN
APPROVED. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
MINUTES
BOARD OF CONTROL
Regular Formal Session
October 10, 2005
Board of Control Room, Third Floor Wickes Hall
Present: Abbs
Gamez
Gilbertson
Karu
Law
Sedrowski
Wilson
Yantz
Absent: Braun
Others
Present: L. Beuthin
J. Boehm
B. Cohen
J. Gushow
G. Hamilton
E. Hammerbacher
M. Hedberg
C. Looney
R. Maurovich
R. Morse
J. Muladore
L. Pelton
C. Ramet
J. Reinbold
J. Rentsch
M. Shannon
K. Schindler
J. Stanley
M. Thorns
Press (1)
I. CALL TO ORDER
Chairperson Yantz called the meeting to order at 1:30 p.m. He introduced Leola Wilson and David Abbs, the newly-appointed members of the Board of Control.
II. PROCEDURAL ITEMS
A. Approval of Agenda and Additions to and Deletions from Agenda
There were no additions to or deletions from the agenda.
The agenda was APPROVED as distributed.
B. Approval of Minutes of August 22, 2005 Regular Formal Session of the Board of Control
It was moved and supported that the minutes of the August 22, 2005 Regular Formal Session of the Board of Control be approved.
The minutes were unanimously APPROVED as written.
C. Recognition of the Official Representative of the Faculty Association
Professor Marcia Shannon, President of the Faculty Association, read the following statement:
“Welcome to our newest Board of Control members Leola Wilson and David Abbs. Since both of you are Saginaw residents, I’m sure you will bring a broad knowledge of what SVSU needs to do to continue to serve our communities at large and our students. The Faculty Association hopes to work shoulder to shoulder with you.
Goodbye to Linda Sims and Sandra Cotter. Linda, thank you for your service since 1995. Your calm, competent approach to issues was always appreciated. Sandra, thanks for filling in here since 2002. You did more than just fill a seat. I met you at activities and functions and always enjoyed talking with you. The Faculty Association wishes both of you great futures. Come back and see us.
We have a tentative agreement with the contract. And we have a ratification meeting on Thursday from 4:00 to 5:30 p.m.
I have always tried to make my presentation to the Board positive, and in doing so may have misled you into believing that everything is fine. As in any place, there are things that are very good and there are things that need to be changed. I want to keep you up to date with the faculty’s perception of both. Good things are that the faculty has worked very hard to make sure programs requiring national accreditation have received just that, nursing being the latest one. Faculty played their part in getting the latest NCA accreditation for the University. You know our students are well prepared to continue their lives after SVSU because of the broad general education they receive and the classes they get in their majors preparing them for specific careers.
Some things needing improvement are seemingly small, like putting a ramp at both ends of the stage at graduation so that when someone with a disability wants to participate in graduation everything doesn’t have to come to a halt so the person can go up the down ramp. We just had a nationally known speaker on disability issues here last week and this discussion came up. Her response was, ‘It’s such an easy fix. Why not do it?’
Some challenges are bigger, like the fact that the faculty feel excluded from the search for the new Vice President for Academic Affairs. From a leadership perspective, it is just the right thing to do to include all stakeholders in this very important decision. There are faculty on the search committee, but they were not chosen with the Faculty Association, as required by contract. This position is very critical to faculty in terms of day-to-day functioning. We need to be represented.
Up until now, the way issues have been managed, it is easy for the faculty to be excluded from the critical decision-making process. The relationship between the faculty and the Board has not been as effective as it could be. That needs to change. Toward that end, I will be contacting each of you to arrange ongoing, face-to-face meetings with members of the faculty to discuss issues important to us and help you understand our position on decisions facing you. We are your constituents as well as a potential source of support. We want you to know we are here to help you.
We will also be preparing some specific papers to share with you about areas needing attention on this campus, from our perspective. As I have said many times in front of this group, there are many sides to every issue and you need a variety of viewpoints. We know you are very busy people, but each of you sincerely wants to make SVSU the best university possible. That is our goal also. Let’s work together to grow and change in positive ways. You will be hearing from me very soon. Thanks.”
D. Communications and Requests to Appear Before the Board
Chairman Yantz read the attached letter from Governor Granholm’s Office officially appointing Leola Wilson and David Abbs to the SVSU Board of Control. (See Appendix One: Appointments.)
Julie Reinbold, Staff Member of the Month for August, and Jill Gushow, Staff Member of the Month for October, were presented to the Board. (See Appendix Two: Reinbold, and Appendix Three: Gushow.)
III. ACTION ITEMS
1. Resolution to Receive and Accept the Annual Financial Audit and the Federal Awards Audit for Fiscal Year 2004-2005
RES-1660 It was moved and supported that the following resolution be adopted:
WHEREAS, The University financial statements and the audit of federal awards in accordance with provisions of the Single Audit Act of 1984 for the 2004-2005 fiscal year, as audited by Andrews Hooper & Pavlik, P.L.C., were reviewed by the Finance and Audit Committee of the Board; and
WHEREAS, The Administration recommends that the audits be submitted to the Board of Control for receipt and acceptance;
NOW, THEREFORE, BE IT RESOLVED, That the Board of Control receive and accept the audits as submitted.
James Muladore, Vice President for Administration and Business Affairs, told the Board that the audit for the fiscal year that ended this past June was very successful–there were no findings for either the University audit or the federal awards A-133 audit. The auditors issued an unqualified opinion on the University’s financial statements.
Mr. Muladore reviewed the 2004-2005 Financial Report, noting that the University’s fund balance was $165 million, of which almost $145 million is in the asset value of the physical plant. Sources of revenue for the University’s General Fund include tuition and fees (60%), state appropriations (37%), and other revenues (3%). The largest expenditure is for faculty/staff compensation (55%). Supplies and services, scholarships and fellowships, depreciation, and utilities constitute other expenditures.
Randy Morse of Andrews Hooper & Pavlik discussed the results of the FY2005 audit. He told the Board he was pleased that the audit went very well – there were no issues, no significant differences of opinion, no adjustments.
The motion was APPROVED unanimously.
2. Resolution in Appreciation of Linda L. Sims
RES-1661 It was moved and supported that the following resolution be adopted:
WHEREAS, Linda L. Sims served on the Saginaw Valley State University Board of Control with extraordinary dedication and distinction from 1998-2005; and
WHEREAS, Ms. Sims served as Chair of the Board for two consecutive terms, from 2003-2005; and
WHEREAS, Ms. Sims was affiliated with the University through her volunteer activities and brought a long history of community involvement to the Board. She demonstrated a continuing commitment to the University by serving on the SVSU Foundation Board of Directors and the Annual Fund Committee and by establishing the Sims Public Speaking Competition, for which the University is especially grateful; and
WHEREAS, Ms. Sims’ exceptional service to the University was characterized by discerning judgment, exemplary leadership, and careful attention to detail. Her expertise was particularly invaluable in the discharge of the Board’s public responsibilities whereby she contributed her knowledge of community and corporate relations;
NOW, THEREFORE, BE IT RESOLVED, That the Saginaw Valley State University Board of Control wishes to convey to Linda L. Sims its sincere gratitude and admiration for her dedicated support of and service to the University.
BE IT FURTHER RESOLVED, That a copy of this resolution be framed and presented to Ms. Sims as a permanent expression of the University’s appreciation.
President Gilbertson noted that a reception would be held next week in Ms. Sims’ and Ms. Cotter’s honor.
The motion was APPROVED unanimously.
3. Resolution in Appreciation of Sandra M. Cotter
RES-1662 It was moved and supported that the following resolution be adopted:
WHEREAS, Sandra M. Cotter served on the Saginaw Valley State University Board of Control from 2002-2005 with demonstrated commitment and conscientiousness; and
WHEREAS, Ms. Cotter held membership on the Board’s Academic, Student Affairs, and Personnel Committee; and
WHEREAS, Ms. Cotter’s dedicated service as a Board member was characterized by thoughtful consideration of issues, careful attention to detail, and principled concern for higher education; and
WHEREAS, Ms. Cotter brought her experience in law and public policy to the Board and contributed substantially to discussions of political and regulatory processes;
NOW, THEREFORE, BE IT RESOLVED, That the Saginaw Valley State University Board of Control wishes to convey to Sandra M. Cotter its sincere gratitude and admiration for her support of and service to the University.
BE IT FURTHER RESOLVED, That a copy of this resolution be framed and presented to Ms. Cotter as a permanent expression of the University’s appreciation.
President Gilbertson told the Board the framed resolutions would be presented to Ms. Sims and Ms. Cotter at their reception.
The motion was APPROVED unanimously
4. Resolution to Approve Appointment and Reappointment to the SVSU Foundation Board
RES- 1663 It was moved and supported that the following resolution be adopted:
WHEREAS, The SVSU Foundation bylaws stipulate that the Board shall include four Board of Control members; and
WHEREAS, Dr. K.P. Karunakaran has agreed to serve on the SVSU Foundation Board; and
WHEREAS, The term currently held by Jerome L. Yantz has expired;
NOW, THEREFORE, BE IT RESOLVED, That Dr. K.P. Karunakaran be appointed to serve a four-year term on the SVSU Foundation Board, expiring in 2009; and
BE IT FURTHER RESOLVED, That Jerome L. Yantz be reappointed to serve a two-year term, expiring in 2007.
President Gilbertson noted that Dr. Karu would be replacing Linda Sims as one of the four members representing the Board of Control on the SVSU Foundation Board. Ms. Sims has agreed to assume one of the outside director seats on the Foundation Board.
The motion was APPROVED unanimously.
IV. INFORMATION AND DISCUSSION ITEMS
5. Report on Title II Grant: Teacher Quality Enhancement, 1999-2004; and Status Report on the Office of Sponsored Programs
Janet Rentsch, Director of Sponsored & Academic Support Programs, told the Board that the mission of her Office is to provide support for academic and University programs, to contribute to the professional development of faculty and staff, and to enhance the mission and the vision of the University. She compared the number of proposals submitted and awards received between 1999 and 2005 as well as the total dollar amount awarded. She noted that her Office offers both pre-award services and post-award services.
Ms. Rentsch discussed the Title II Grant: Teacher Quality Enhancement Grant of 1999 - 2004, which was the largest single grant in the University’s history.
6. Report on SVSU Students and Faculty Abroad
Woody Pelton, Director of International Programs, told the Board that the study abroad experience creates opportunities for intellectual, cultural, and personal development; fosters an environment that respects diversity; and promotes the development of language skills. Students also become more knowledgeable of and curious about the world and their home country’s role in the world.
SVSU offers study abroad opportunities in Ballarat, Australia; Vienna, Austria; Edge Hill, England; London, England; Angers, France; Cologne, Germany; Athens, Greece; Macerata, Italy; Hikone, Japan; Kansai Gaidai, Japan; Morelia, Mexico; Puebla, Mexico; Segovia, Spain; and Taipei, Taiwan. Approximately 100 students are participating in the University’s study abroad programs this year: 47% of them are in England, Italy, Spain, and France. Five faculty-led programs next year will be in Australia, London, Paris, India, and Taiwan. Teaching and learning opportunities in several other countries are offered to the members of the faculty.
Approximately 300 international students currently attend SVSU.
7. Fall Semester Enrollment Profile
J. Chris Looney, Assistant Vice President for Student Services and Enrollment Management/Registrar/Director of Institutional Research, reviewed the attached Student Profile for Fall Semester 2004-2005. (See Appendix Four: Profile.) He noted that 9,569 students had enrolled for the fall 2005 semester. This is an increase of 121 students (1.28%) as compared to fall 2004. Credit hours are up by 2.54%. Approximately 1,869 students will be living on campus.
V. REMARKS BY THE PRESIDENT
President Gilbertson asked Emily Hammerbacher, President of the Student Association, to make a few comments.
Ms. Hammerbacher reviewed the events surrounding the third annual “Battle of the Valleys.” She noted that the Student Association was attempting to raise $20,000 this year toward relief for the victims of Hurricane Katrina.
VI. OTHER ITEMS FOR CONSIDERATION OR ACTION
8. Motion to Move to Informal Session to Discuss Collective Bargaining
BM-1026 It was moved and supported that the Board move to Informal Session to discuss collective bargaining.
The motion was APPROVED unanimously.
The Board moved to Informal Session at 3:07 p.m. and reconvened in Regular Formal Session at 4:10 p.m.
VII. ADJOURNMENT
9. Motion to Adjourn
BM-1027 It was moved and supported that the meeting be adjourned.
The motion was APPROVED unanimously.
The meeting was adjourned at 4:11 p.m.
Respectfully submitted:
___________________________
Jerome L. Yantz
Chair
___________________________
K.P. Karunakaran
Secretary
___________________________
Jo A. Stanley
Recording Secretary
Secretary to the Board of Control
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