|
SAGINAW VALLEY STATE UNIVERSITY
BOARD OF CONTROL
DECEMBER 17, 2004
REGULAR FORMAL SESSION
INDEX OF ACTIONS
RES-1620 RESOLUTION TO GRANT UNDERGRADUATE AND
GRADUATE DEGREES
APPROVED. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
RES-1621 RESOLUTION TO APPROVE FACULTY SABBATICALS
FOR 2005-2006
APPROVED. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
RES-1622 RESOLUTION TO APPROVE CONFIRMATION OF
BOARD MEMBERS FOR PREVIOUSLY AUTHORIZED
CHARTER SCHOOLS
APPROVED. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
RES-1623 RESOLUTION TO APPROVE FY2006 AUXILIARY
OPERATIONS BUSINESS PLAN AND MODIFICATION
OF FY2005 BUDGET
APPROVED. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
RES-1624 RESOLUTION TO AMEND THE FY2005 AND FY2006
CAPITAL PROJECTS PLAN
APPROVED. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
RES-1625 RESOLUTION TO REAPPOINT AUDITORS FOR
FISCAL YEAR 2005
APPROVED. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
RES-1626 RESOLUTION TO APPROVE BUDGET MODIFICATION
FOR FY2005
APPROVED. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
BM-1012 MOTION TO MOVE TO INFORMAL SESSION TO
DISCUSS PERSONNEL EVALUATIONS
APPROVED. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
RES-1627 RESOLUTION TO AUTHORIZE EMPLOYMENT
CONTRACT FOR PRESIDENT
APPROVED. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
RES-1628 RESOLUTION TO APPROVE ADMINISTRATIVE
STAFF COMPENSATION
APPROVED. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
RES-1629 RES0LUTION TO AUTHORIZE PRESIDENT TO WITHDRAW
AN AMOUNT UP TO FIFTY PERCENT OF HIS ACCUMULATED DEFERRED COMPENSATION AS OF JUNE 30, 2004
APPROVED. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
RES-1630 RESOLUTION TO APPROVE FISCAL YEAR 2006
BUDGET DEVELOPMENT AND CAPITAL
OUTLAY REQUESTS
APPROVED. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
BM-1013 MOTION TO ADJOURN
APPROVED. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
MINUTES
BOARD OF CONTROL
Regular Formal Session
December 17, 2004
Board of Control Room Third Floor Wickes Hall
Present: Braun
Cotter
Gamez
Gilbertson
Karu
Law
Sedrowski
Sims
Yantz
Absent:
Others
Present: S. Barbus
L. Beuthin
D. Bishop
J. Boehm
C. Cammack
D. Gillespie
G. Hamilton
A. Hratchian
J. Kern
C. Looney
R. Maurovich
B. Mudd
J. Muladore
C. Ramet
J. Rentsch
V. Roof
J. Rousseau
C. Schweitzer
G. Soto
P. Toyzan
J. Stanley
M. Thorns
R. Yien
Press (1)
I. CALL TO ORDER
Chairperson Sims called the meeting to order at 1:31 p.m., with Board members Braun, Cotter, Gamez, Karu, Sedrowski, and Yantz present. She congratulated Armen Hratchian (President of the SVSU Student Association) and the members of the Student Association for bringing Maya Angelou, an internationally renown author and poet, to campus to give a presentation. The event was highly successful and well attended.
Chairperson Sims also noted that Ken Follett, another internationally renown author, had been on campus for the dedication of his collection of notes and manuscripts in the Zahnow Library and to give a public lecture in SVSU’s Performing Arts Theatre. Dr. Carlos Ramet, Executive Assistant to the President, was responsible for Mr. Follett donating his collection to the Library and for bringing him to SVSU as a speaker in the University’s Dow Lecture Series.
II. PROCEDURAL ITEMS
A. Approval of Agenda and Additions to and Deletions from Agenda
The agenda was approved as distributed.
B. Approval of Minutes of October 11, 2004 Regular Formal Session of the Board of Control
It was moved and supported that the minutes of the October 11, 2004 Regular Formal Session of the Board of Control be approved.
The minutes were unanimously APPROVED as written.
C. Recognition of the Official Representative of the Faculty Association
(Trustee Law joined the meeting at 1:34 p.m.)
Dr. Camille Cammack, Vice President of the Faculty Association, described her responsibilities as Grievance Chair and Vice President of the Faculty Association. She also discussed physical space and intellectual space on campus.
D. Communications and Requests to Appear Before the Board
Trustee Yantz told the Board about a Bay Area Chamber of Commerce Task Force he chaired which developed a “tool kit” to help businesses understand the type of things that are important to employees today. Dr. Deborah Bishop and the students in her Management 422 class compiled the information, and Valerie Roof of the Chamber spearheaded the project.
* * *
Gabriel Soto, Staff Member of the Month for November, and Janna Kern, Staff Member of the Month for December, were presented to the Board. (See Appendix One: Soto, and Appendix Two: Kern)
III. ACTION ITEMS
1. Resolution to Grant Undergraduate and Graduate Degrees
RES-1620 It was moved and supported that the following resolution be adopted:
WHEREAS, Saginaw Valley State University is granted the authority to confer undergraduate and graduate degrees as outlined in Section 5 of Public and Local Acts of Michigan 1965; and
WHEREAS, Operating Policy 3.101 Article III of the Board reserves to the Board the authority to grant degrees;
NOW, THEREFORE, BE IT RESOLVED, That the Board of Control of Saginaw Valley State University approve the awarding of undergraduate and graduate degrees at the
December 17, 2004 Commencement as certified by the faculty and Registrar.
President Gilbertson noted that 412 students were eligible to graduate this semester; 350 will participate in the evening’s ceremony.
The motion was APPROVED unanimously.
2. Resolution to Approve Faculty Sabbaticals for 2005-2006
RES-1621 It was moved and supported that the following resolution be adopted:
WHEREAS, Saginaw Valley State University is committed to quality education and provides the faculty with opportunities to maintain and enhance their professional knowledge and expertise; and
WHEREAS, The University administration supports faculty sabbatical leaves as an integral part of the SVSU Faculty Development Program;
NOW, THEREFORE, BE IT RESOLVED, That the following faculty members be granted sabbatical leaves as specified below for the academic year of 2005-2006.
Cavanaugh, M. Patricia English Fall 2005
Chen, Hsuan Physics Winter 2006
Clark, Russell Electrical/Computer Engineering Fall/Winter (partial)
Claus, Sachiko Nursing Fall/Winter (½ salary)
Drew, Robert Communication Winter 2006
Dutta, Ranjana Psychology Fall/Winter (½ salary)
Hatcher, Larry Psychology Fall 2005
Hill, Judith Philosophy Fall 2005
Hillman, Susan Teacher Education Winter 2006
Julian, Scott Management/Marketing Fall 2005
Jurn, Iksu Finance Fall 2005
Lange, Gary Biology Fall 2005
Mixer, Sandra Nursing Fall/Winter (partial)
Swihart, Andrew Psychology Winter 2006
Yanca, Stephen Social Work Fall/Winter (partial)
Zerger, Thomas Mathematical Sciences Fall 2005
Dr. Robert S.P. Yien, Vice President for Academic Affairs, noted that most of the faculty requesting sabbatical leave would be working on books or writing articles.
The motion was APPROVED unanimously.
3. Resolution to Approve Confirmation of Board Members for Previously Authorized Charter Schools
RES-1622 It was moved and supported that the attached resolution be adopted. (See Appendix Three: Charter Schools)
The motion was APPROVED unanimously.
4. Resolution to Approve FY2006 Auxiliary Operations Business Plan and Modification of FY2005 Budget
RES- 1623 It was moved and supported that the following resolution be adopted:
WHEREAS, The Auxiliary Operations business plan and related operating budget inclusive of student housing rental rates has been developed for FY2006; and,
WHEREAS, The Auxiliary Operations FY2005 operating budget has been modified to reflect actual fall semester housing occupancy and other changes;
NOW, THEREFORE, BE IT RESOLVED, That the Auxiliary Operations business plan and student housing rental rates for FY2006 and the modified budget for FY2005 be approved as per the attached schedules. (See Appendix Four: Business Plan)
James G. Muladore, Vice President for Administration and Business Affairs, told the Board that the Auxiliary Operations include Student Housing, the Bookstore (managed by Barnes and Noble), Campus Dining (managed by ARAMARK), Parking, and the University Conference and Events Center. The Auxiliary system exists to support the University mission and to provide a wide range of services to the campus and the community.
Mr. Muladore discussed the specific goals of each of the auxiliary units and reviewed the attached Auxiliary Operations FY2006 Business Plan, Student Housing Rental Rates, and Auxiliary System Operating Budget for FY2005 and FY2006.
The motion was APPROVED unanimously.
5. Resolution to Amend the FY2005 and FY2006 Capital Projects Plan
RES-1624 It was moved and supported that the following resolution be adopted:
WHEREAS, The Board of Control by prior resolutions (#1594 dated 4/23/04 and #1616 dated 8/23/04) approved certain capital projects; and
WHEREAS, Subsequent to the aforementioned authorizing resolutions design work on the projects has progressed sufficiently to allow for revised cost estimates, and several projects not previously authorized have been identified; and
WHEREAS, Sufficient bond proceeds, reserves for capital projects, and other unrestricted resources are available to fund the projects;
NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS:
1. The Board of Control hereby approves each component of the Capital Projects Plan as described in Attachment A and a total budget of $18,900,000.
2. The President and/or the Vice President for Administration & Business Affairs are authorized to determine the specific cost of each component of the Capital Projects Plan but shall not expend funds in excess of the total amount approved by this resolution.
3. The President and/or the Vice President for Administration & Business Affairs are authorized to proceed with the Capital Projects Plan and each component thereof and to execute contracts and agreements related thereto.
(See Appendix Five: Capital Projects)
President Gilbertson told the Board that the Capital Projects Plan involved sundry projects, ranging from the repair of the Ryder Center Natatorium’s air-handling system to converting the old outdoor theatre into badly needed storage space. Some of these projects, such as dining facilities renovations and expansion and parking, are self-financed and are not part of the General Fund.
Mr. Muladore reviewed the specifics of the attached Capital Projects Plan for 2005-2006. He noted that Doan Center was last renovated in 1993, at which time the campus population was approximately 7,000 students, 550 of whom lived on campus.
The motion was APPROVED unanimously.
6. Resolution to Reappoint Auditors for Fiscal Year 2005
RES-1625 It was moved and supported that the following resolution be adopted:
WHEREAS, It is good management practice to have conducted an annual independent financial audit; and
WHEREAS, The Finance and Audit Committee has considered the reappointment of Andrews Hooper & Pavlik, P.L.C. for fiscal year 2005;
NOW, THEREFORE, BE IT RESOLVED, That the CPA firm of Andrews Hooper & Pavlik, P.L.C. be reappointed to conduct the financial audit for fiscal year 2005.
Trustee Yantz told the Board that Andrews Hooper and Pavlik had served the University well over a number of years. They handle other higher education institutions, their independence is without question, and they do a good job.
Mr. Muladore noted that the University engages a separate firm for internal audits.
The motion was APPROVED unanimously.
7. Resolution to Approve Budget Modification for FY2005
RES-1626 It was moved and supported that the following resolution be adopted:
WHEREAS, The FY2005 general fund operating budget was approved by the Board of Control on July 9, 2004; and
WHEREAS, Subsequent to that date, original revenue projections have been revised to reflect a reduction in the resident undergraduate tuition rate and credit hour growth in excess of budget;
NOW, THEREFORE, BE IT RESOLVED, That the attached revised budget summary for FY2005 be adopted. (See Appendix Six: Budget Summary)
President Gilbertson told the Board that this resolution is a mid-year modification of the budget passed by the Board in July, before appropriations and enrollments were final.
Mr. Muladore reviewed the attached General Fund Budget Summary. He noted that there had been only a very small net change in the budget – a 0.4% increase – which was due to a larger- than-projected increase in tuition and fees.
The motion was APPROVED unanimously.
IV. INFORMATION AND DISCUSSION ITEMS
8. Report on Title II Program
Dr. Stephen P. Barbus, Dean of the College of Education, reviewed the priorities, goals, and programs of the $9 million Title II Grant.
9. Employment Compensation Services Report
President Gilbertson reviewed the attached Employment Compensation Services Report. (See Appendix Seven: ECS Report) He noted that the University had also recently hired Dr. Marwan Wafa as Dean of the College of Business and Management.
V. OTHER ITEMS FOR CONSIDERATION OR ACTION
10. Motion to Move to Informal Session to Discuss Personnel Evaluations
BM-1012 It was moved and supported that the Board move to Informal Session to Discuss Personnel Evaluations
The motion was APPROVED unanimously.
The Board moved to Informal Session at 2:32 p.m. and reconvened in Formal Session at 4:40 p.m. with all Board Members, Lucille Beuthin, Robert Maurovich, James Muladore, Carlos Ramet, Jo Stanley, and Robert Yien present.
11. Resolution to Authorize Employment Contract for President
RES-1627 It was moved and supported that the following resolution be adopted:
WHEREAS, The Board has considered the Employment Agreement between the Board of Control of Saginaw Valley State University and Eric R. Gilbertson; and
WHEREAS, It is the judgment of the Board that its Chairman should be authorized to enter into an Amendment to this Agreement, providing for the continuing employment of Dr. Gilbertson as President of the University for a term extending through June 30, 2009;
NOW, THEREFORE, BE IT RESOLVED, That the Chairman of the Board is authorized and directed to execute such an Amendment on behalf of the University.
The motion was APPROVED unanimously.
12. Resolution to Approve Administrative Staff Compensation
RES-1628 It was moved and supported that the following resolution be adopted:
WHEREAS, The Board of Control retains unto itself the authority to establish compensation levels for the University’s President and Vice Presidents; and
WHEREAS, The Board of Control has received and accepted favorable performance evaluations from the President for Lucille M. Beuthin, Vice President for Public Affairs/Executive Director, Development and SVSU Foundation; Robert L. Maurovich, Vice President for Student Services and Enrollment Management; James G. Muladore, Vice President for Administration and Business Affairs; and Robert S.P. Yien, Vice President for Academic Affairs;
NOW, THEREFORE, BE IT RESOLVED, That the President’s and Vice Presidents’ base salaries for the 2005 calendar year be set as follows:
Eric R. Gilbertson $181,335
Lucille M. Beuthin $121,190
Robert L. Maurovich $134,471
James G. Muladore $136,702
Robert S.P. Yien $154,163
The motion was APPROVED unanimously.
13. Resolution to Authorize President to Withdraw an Amount Up To Fifty Percent of His Accumulated Deferred Compensation as of June 30, 2004
RES-1629 It was moved and supported that President Gilbertson be authorized to withdraw an amount up to fifty percent of his accumulated deferred compensation as of June 30, 2004.
The motion was APPROVED unanimously.
* * *
Since there was not enough time to hold the scheduled committee meetings because of the events surrounding Commencement, Dr. Yien discussed faculty being recommended for tenure. This matter will be on the February 14th Board agenda as an Action Item.
Dr. Gilbertson and Mr. Muladore reviewed the Fiscal Year 2006 Budget Development and Capital Outlay Requests.
14. Resolution to Approve Fiscal Year 2006 Budget Development and Capital Outlay Requests
RES-1630 It was moved and supported that the following resolution be adopted:
WHEREAS, The fiscal year 2006 Budget Development Request and Capital Outlay Request required to be provided to the Michigan Department of Management and Budget must be approved by the Board of Control;
NOW, THEREFORE, BE IT RESOLVED, That the attached Budget Development Request and Capital Outlay Request for Saginaw Valley State University for fiscal year 2006 be approved as submitted to the State of Michigan. (See Appendix Eight: Budget Development)
The motion was APPROVED unanimously.
VI. REMARKS BY THE PRESIDENT
President Gilbertson made no remarks.
VII. ADJOURNMENT
15. Motion to Adjourn
BM-1013 It was moved and supported that the meeting be adjourned.
The motion was APPROVED unanimously.
The meeting was adjourned at 4:55 p.m.
Respectfully submitted:
___________________________
Linda L. Sims
Chair
___________________________
D. Brian Law
Secretary
___________________________
Jo A. Stanley
Recording Secretary
Secretary to the Board of Control
|