SAGINAW VALLEY STATE UNIVERSITY

BOARD OF CONTROL

JUNE 23, 2003

REGULAR FORMAL SESSION

INDEX OF ACTIONS

RES-1546 RESOLUTION TO GRANT EMERITUS STATUS TO

DR. V. EMILIO CASTAхDA

APPROVED 2

RES-1547 RESOLUTION TO APPROVE CONFIRMATION OF

BOARD MEMBERS FOR PREVIOUSLY AUTHORIZED

CHARTER SCHOOLS

APPROVED 3

RES-1548 RESOLUTION TO APPOINT NOMINATING COMMITTEE

FOR TREASURER OF BOARD OF CONTROL

APPROVED 4

RES-1549 RESOLUTION TO APPROVE APPOINTMENT TO

SVSU FOUNDATION

APPROVED 4

RES-1550 RESOLUTION TO APPROVE NEW MEMBERS AND

REAPPOINTMENTS TO THE SAGINAW VALLEY

STATE UNIVERSITY BOARD OF FELLOWS

APPROVED 4

RES-1551 RESOLUTION TO APPROVE MASTER OF ARTS IN

TEACHING - INSTRUCTIONAL TECHNOLOGY DEGREE

APPROVED 5

RES-1552 RESOLUTION TO ADOPT GENERAL FUND OPERATING

BUDGET FOR FY2004

APPROVED 6

RES-1553 RESOLUTION TO APPROVE AUXILIARY SYSTEM

OPERATING BUDGET FOR FY2004

APPROVED 7

RES-1554 RESOLUTION TO APPROVE CONVEYANCE OF

PROPERTY FOR THE PHYSICAL EDUCATION FACILITY

APPROVED 8

RES-1555 RESOLUTION TO APPROVE CONVEYANCE OF

PROPERTY AND RELEASE OF PARTY WALL

AGREEMENT FOR WICKES HALL

APPROVED 10

RES-1556 RESOLUTION TO APPROVE EXPANSION OF THE

UNIVERSITYS CHILLER LOOP

APPROVED 11

RES-1557 RESOLUTION TO MODIFY THE STUDENT CENTER

PROJECT BUDGET

APPROVED 12

BM-992 MOTION TO MOVE TO INFORMAL SESSION TO

DISCUSS PERSONNEL EVALUATIONS

APPROVED 13

BM-993 MOTION TO RECONVENE IN FORMAL SESSION

APPROVED 14

BM-994 MOTION TO ADJOURN

APPROVED 14

MINUTES

BOARD OF CONTROL

Regular Formal Session

June 23, 2003

Board of Control Room - Third Floor, Wickes Hall

Present: Akbar

Cotter

Gilbertson

Sims

Vitito

Yantz

Absent: Braun

Law

Others

Present: S. Barbus

L. Beuthin

J. Boehm

B. Byam

C. Cammack

D. Gillespie

J. Girdham

S. Hocquard

A. Hratchian

J. Jones

D. Karpovich

S. Leonard

B. Liu

R. Maurovich

J. Muladore

M. Murphy

T. OMalley

M. Shannon

J. Stanley

S. Strobel

R. Thompson

M. Thorns

Press (2)

A. Approval of Agenda and Additions to and Deletions from Agenda

There were no additions or deletions to the agenda, but since a quorum was not yet present, items not requiring action were moved forward.

A. Recognition of the Official Representative of the Faculty Association

Professor Marcia Shannon, President of the Faculty Association, told the Board there were no substantive issues she needed to discuss at this time.

A. Communications and Requests to Appear Before the Board

President Gilbertson formally informed the Board that because of the press of her own personal business in Ann Arbor, Sally Stegeman DiCarlo had regretfully resigned from the Board of Control, effective June 1, 2003. Her seat on the Board will remain vacant until her replacement is appointed by the Governor. (See Appendix One: DiCarlo)

Dr. Robert S.P. Yien, Vice President for Academic Affairs, introduced the following faculty members who had been promoted at the May Board meeting: Dr. Bing Liu, Dr. Jane Girdham, Dr. Brooks Byam, Dr. Jean Jones, Dr. Camille Cammack and Dr. David Karpovich.

1) Resolution to Grant Emeritus Status to Dr. V. Emilio Casta��

RES-1546 It was moved and supported that the following resolution be adopted:

WHEREAS, Saginaw Valley State University grants emeritus/emerita status to retiring faculty/administrators who have served the University with distinction; and

WHEREAS, Dr. Casta�� is highly regarded by his colleagues and students for his high standards and dedication to his teaching. Dr. Casta�� received the distinguished House Family Award for Teacher Impact in 1995; and

WHEREAS, Dr. Casta�� served as the Chairperson for the Department of Modern Foreign Languages during 1986-1998. Dr. Casta�� has also been actively involved in University service throughout his career; and

WHEREAS, In addition to Dr. Casta��s teaching and administrative duties at the University, he has been active professionally in local organizations.

NOW, THEREFORE, BE IT RESOLVED, That the Board of Control of Saginaw Valley State University gratefully acknowledge Dr. Casta��s exemplary service and dedication to the University and bestow upon him the title of Professor Emeritus with all the rights and privileges appertaining to this distinction.

BE IT FURTHER RESOLVED, That a copy of this resolution be framed and presented to Dr. V. Emilio Casta�� as a permanent expression of the Universitys appreciation.

Dr. Yien told the Board that Professor Emilio Casta�� was hired in 1982 and was the Department Chair of Modern Foreign Languages from 1986 until 1998. He was the 1995 recipient of the House Family Award for Teacher Impact, which was established to recognize faculty members who most cared for and influenced the lives of their students.

The motion was APPROVED unanimously.

3) Resolution to Appoint Nominating Committee for Treasurer of Board of Control

RES-1548 It was moved and supported that the following resolution be adopted:

WHEREAS, Sally Stegeman DiCarlo was recently elected Treasurer of the Saginaw Valley State University Board of Control; and

WHEREAS, On May 16, 2003, Ms. DiCarlo resigned as a member of the Board of Control, effective June 1, 2003; and

WHEREAS, Saginaw Valley State University Board of Control Bylaws stipulate that if a vacancy occurs in any office, an election shall be held within 90 days to fill that vacancy; and

WHEREAS, The Bylaws further stipulate that the Board shall appoint a nominating committee to recommend candidates for each office:

NOW, THEREFORE, BE IT RESOLVED, That Linda L. Sims, Robert J. Vitito and

Ruth A. Braun be appointed to serve as the Saginaw Valley State University Board of Control nominating committee to recommend a candidate for Treasurer.

Chairman Vitito noted that Trustee Sims had agreed to serve as Chair of the nominating committee.

The motion was APPROVED unanimously.

5) Resolution to Approve New Members and Reappointments to the Saginaw Valley State University Board of Fellows

RES-1550 It was moved and supported that the following resolution be adopted:

WHEREAS, The Saginaw Valley State University Board of Fellows shall consist of a minimum of twelve and a maximum of thirty-six members who shall serve for four-year terms; and

WHEREAS, Jo Ann T. Crary, Gerald D. Dawkins, Phelmon David Saunders, Sr., and Jenee L. Velasquez have been recommended for appointment as new members; and

WHEREAS, Gary E. Bosco, David M. Hall, Phillip L. List, Ricardo Verdoni, and Curtis E. White have been recommended for reappointment to the Board of Fellows;

NOW, THEREFORE, BE IT RESOLVED, That the new members and the reappointed members serve on the Saginaw Valley State University Board of Fellows as stipulated in the organizations bylaws.

President Gilbertson reviewed the qualifications of the nominees for appointment and reappointment to the Board of Fellows, and noted that the University was fortunate to have their loyalty and support.

The motion was APPROVED unanimously.

6) Resolution to Approve Master of Arts in Teaching - Instructional Technology Degree

RES-1551 It was moved and supported that the following resolution be adopted:

WHEREAS, An extensive needs survey was conducted and the need for graduate studies in the integration of technology into instruction was determined for regional educators and service agencies; and

WHEREAS, The Master of Arts in Teaching - Instructional Technology Degree program is consistent with the mission of the University and the College of Education and based on state and national standards;

NOW, THEREFORE, BE IT RESOLVED, That the Saginaw Valley State University Board of Control give formal approval of the Master of Arts in Teaching - Instructional Technology Degree.

Dr. Stephen P. Barbus, Dean of the College of Education, told the Board that the Master of Arts in Teaching - Instructional Technology Degree Program will be housed in the College of Education facility and will be taught primarily by College of Education faculty. The program, which was developed in large part by faculty from the Colleges of Education, Arts and Behavioral Sciences and Science, Engineering and Technology, will include courses that apply toward other degrees, but is meant primarily for technology coordinators responsible for instruction in school districts, businesses and social service agencies. It will be 36 hours long, and is based on foundational knowledge in technology and curriculum. It also provides electives so that students can focus on their particular area of interest. The degree will be completed with a research program and capstone project for the students school or agency.

The program is based on professional benchmarks and state and federal standards for instructional technology, and has been approved by SVSUs Graduate Committee and the Presidents Council of State Universities of Michigan.

The first course will be offered this fall.

The motion was APPROVED unanimously.

7) Resolution to Adopt General Fund Operating Budget for FY2004

RES-1552 It was moved and supported that the following resolution be adopted:

WHEREAS, The Administration and Board of Control of the University have analyzed the level of General Fund expenditure allocations required for personnel, services, supplies and equipment to maintain the quality of instructional and support services provided to students;

NOW, THEREFORE, BE IT RESOLVED, That the attached General Fund Budget Summary, including the Tuition and Fee Schedule to be effective beginning with the fall semester of 2003, be adopted as the General Fund Operating Budget for Saginaw Valley State Universitys 2004 fiscal year. (See Appendix Five: General Fund)

President Gilbertson told the Board that since the State has not yet passed its budget, the Universitys second largest revenue source is still uncertain. However, since the Universitys fiscal year begins July 1^st and tuition/fee rates need to be established for the fall semester, it is necessary to act on the budget at this time.

The budget model presented today assumes a 3% enrollment increase: at this point in time, it is projected that the goal will be reached. It is assumed that the State appropriation will be roughly equal to what the Governor has recommended in her Executive Budget. That appropriation had been reduced first by 3.5% from last years budget, plus another 6.74% in the Governors Executive Budget, resulting in approximately 10% less State money than last year. A number of cost-saving measures have been implemented, but in order to meet budget goals and to keep on course with the Universitys Five-Year Plan, a tuition increase of approximately 9.5% will be required.

President Gilbertson noted: That increase is calculated on the lowest tuition rate among the public universities in the State. That has been our commitment to our students. It will remain the lowest at the end of the day and through next year. . . . Secondly, if there is a significant change in the State appropriation between now and its final adoption, we will be prepared to come to you and recommend some modification of this budget particularly in the form of a rebate to our students.

The motion was APPROVED unanimously.

8) Resolution to Approve Auxiliary System Operating Budget for FY2004

RES-1553 It was moved and supported that the following motion be adopted:

WHEREAS, Revenues and expenditures have been forecasted including adequate provisions for debt service and reserves;

NOW, THEREFORE, BE IT RESOLVED, That the attached Operating Budget be adopted for the 2003-2004 fiscal year; and

BE IT FURTHER RESOLVED, That the Administration is authorized to make capital expenditures for the Repair and Replacement Reserve in accordance with Board policy. (See Appendix Six: Auxiliary Budget)

James G. Muladore, Vice President for Administration & Business Affairs, reminded the Board that the auxiliary system encompasses a wide range of activities on campus that support the overall mission of the University, ranging from student housing to dining services, the bookstore, and parking. This year the University Conference and Event Center will be integrated into the Auxiliary Services operation.

The proposed Auxiliary System Operating Budget anticipates revenues of $10,492,000 and a reserve contribution of $277,000. (A 2.9% student housing rental rate increase for fiscal year 2004 was adopted by the Board in December of 2002.) It is expected that 1,537 students will live on campus this fall, and to date 1,434 contracts have been received.

The motion was APPROVED unanimously.

9) Resolution to Approve Conveyance of Property for the Physical Education Facility

RES-1554 It was moved and supported that the following resolution be adopted:

WHEREAS, The Governing Body of Saginaw Valley State University (the Educational Institution) requests and approves the conveyance of property and other matters relating thereto; and,

WHEREAS, The State Building Authority (the Authority), a statutory body corporate created under provisions of 1964 PA 183, as amended, is authorized to acquire, construct, furnish, equip, own, improve, enlarge, operate, mortgage and maintain buildings, necessary parking structures or lots and facilities and sites therefore for use by the State or any of its agencies including institutions of higher education created pursuant to Sections 5, 6 and 7 of Article VIII of the Michigan Constitution of 1963; and,

WHEREAS, The Educational Institution has been created and is maintained pursuant to Sections 4 and 6 of Article VIII of the Michigan Constitution of 1963; and,

WHEREAS, The Authority has previously acquired the Physical Education, Health and Outdoor Facility and the site upon which it was constructed (the Physical Education, Health and Outdoor Facility and the site together are the Facilities) and the Authority leased the Facilities to the Educational Institution and the State of Michigan (the State) pursuant to a lease dated as of June 1, 1988 (the Lease); and,

WHEREAS, Under the terms of the Lease, the Authority agreed to convey title to the Facilities to the Educational Institution upon request by the Educational Institution after the Bonds which financed the Facilities (the Bonds as defined in the Lease) and any additional bonds or other obligations as provided in the Lease are paid in full or provision for the payment thereof is made as provided in the Lease for consideration of One ($1.00) Dollar and the assumption by the Educational Institution of all monetary obligations and legal responsibilities for the operation and maintenance of the Facilities; and,

WHEREAS, The Bonds have been paid in full and all conditions established by the Lease as conditions precedent to conveyance of title to the Facilities by the Authority to the Educational Institution have occurred.

NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE EDUCATIONAL INSTITUTION THAT:

1. The Educational Institution hereby requests that the Authority convey title to the Facilities by Quitclaim Deed to the University.

2. The consideration for the conveyance of the Facilities shall be One ($1.00) Dollar and the assumption by the Educational Institution of all monetary obligations and legal responsibilities for the operation and maintenance of the Facilities.

3. The conveyance of the Facilities pursuant to the terms and conditions set forth above is approved and the President and/or the Vice President for Administration and Business Affairs of the Educational Institution is authorized and directed to execute any documents to accomplish the conveyance in such form as may be requested by the Authority and approved by counsel for the Educational Institution.

4. All ordinances, resolutions and orders or parts thereof in conflict with this resolution are, to the extent of such conflict, repealed.

5. This resolution shall be effective immediately upon its adoption.

Mr. Muladore told the Board that Resolutions 1554 and 1555 are similar, but pertain to different facilities. In 1988 the State issued bonds to finance the renovation of Wickes Hall and the construction of the Ryder Center. Part of that financing required that the University deed and provide easements to the State for those facilities. The State has since paid off those bonds and is now reconveying the property back to the University for the sum of $1.00.

The motion was APPROVED unanimously.

10) Resolution to Approve Conveyance of Property and Release of Party Wall Agreement for Wickes Hall

RES-1555 It was moved and supported that the following resolution be adopted:

WHEREAS, The Educational Institution has been created and is maintained pursuant to Sections 4 and 6 of Article VIII of the Michigan Constitution of 1963; and,

WHEREAS, The Authority has previously acquired Wickes Hall and the site upon which it was constructed (Wickes Hall and the site together are the Facilities) and the Authority leased the Facilities to the Educational Institution and the State of Michigan (the State) pursuant to a lease dated as of June 1, 1988 (the Lease); and,

WHEREAS, The Authority and the Educational Institution entered into a Party Wall Agreement dated June 1, 1988 (the Agreement); and,

WHEREAS, The purposes of the Agreement have been accomplished;

NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE EDUCATIONAL INSTITUTION THAT:

1. The Educational Institution hereby requests that the Authority convey title to the Facilities by Quitclaim Deed to the University and release the Agreement.

3. The conveyance of the Facilities and the Release of Party Wall Agreement pursuant to the terms and conditions set forth above are approved and the President and/or the Vice President for Administration and Business Affairs of the Educational Institution is authorized and directed to execute any documents to accomplish the conveyance of the Facilities and the release of the Agreement in such form as may be requested by the Authority and approved by counsel for the Educational Institution.

4. All ordinances, resolutions and orders or parts thereof in conflict with this resolution are, to the extent of such conflict, repealed.

5. This resolution shall be effective immediately upon its adoption.

The motion was APPROVED unanimously.

11) Resolution to Approve Expansion of the Universitys Chiller Loop

RES-1556 It was moved and supported that the following resolution be adopted:

WHEREAS, The capacity of the chiller loop network has not been expanded since 1999 and subsequent to that date the following facilities have been added to the campus the Herbert Dow Doan Science Building, Living Center North, Living Center South, Wickes Library addition, Student Center and Ryder Center Fitness Facility; and,

WHEREAS, The chiller loop system has insufficient capacity to meet peak demand or provide backup for chiller equipment failure; and,

WHEREAS, New chillers are more energy efficient;

NOW, THEREFORE, BE IT RESOLVED, That the President and/or Vice President for Administration and Business Affairs are authorized to enter into contracts for the expansion of the chiller loop network and acquisition of equipment related thereto with a total project budget not to exceed $1,100,000.

President Gilbertson told the Board that expanding the chiller loop network is a means of achieving greater economies by connecting the various facilities within a common utility system.

Stephen L. Hocquard, Assistant Vice President for Campus Facilities, added that the chiller currently serving the Ryder Center is aging and technologically obsolete, and that new chillers are becoming more efficient every year.

Trustee Sims noted that she thought the project was a great idea, but that she felt she should abstain from voting because she is employed by an energy company.

The motion was APPROVED, with Trustee Sims abstaining.

12) Resolution to Modify the Student Center Project Budget

RES-1557 It was moved and supported that the following resolution be adopted:

WHEREAS, Board Resolution #1474 approved October 8, 2001 and Board Resolution #1528 approved December 13, 2002 authorized the construction and financing of the Student Center and the Ryder Center Fitness Facility Addition; and,

WHEREAS, Subsequent to these dates design work and cost estimates for the interior build-out of the Bookstore, a component of the Student Center, have been completed;

NOW, THEREFORE, BE IT RESOLVED, That the President and/or Vice President for Administration and Business Affairs are authorized to enter into contracts for the construction of the facilities with a total project budget not to exceed $10,550,000.

Mr. Muladore told the Board that the Student Center is nearing completion. One of the final pieces of that construction is the build-out of the Bookstore, which needs to be ready for the fall semester. Design work and cost estimates, including flooring, shelving, and equipment have been completed, and it is necessary to increase the previously approved capital budget for the Student Center to $10,550,000.

The motion was APPROVED unanimously.

15) Motion to Adjourn

BM-994 It was moved and supported that the meeting be adjourned.

The motion was APPROVED unanimously.

The meeting was adjourned at 3:46 p.m.

Respectfully submitted:

___________________________

Robert J. Vitito

Chairman

___________________________

D. Brian Law

Secretary

___________________________

Jo A. Stanley

Recording Secretary

Secretary to the Board of Control