SAGINAW VALLEY STATE UNIVERSITY

BOARD OF CONTROL

DECEMBER 12, 2003

REGULAR FORMAL SESSION

INDEX OF ACTIONS

RES-1580 RESOLUTION TO GRANT UNDERGRADUATE AND

GRADUATE DEGREES

APPROVED 2

RES-1581 RESOLUTION TO GRANT HONORARY DEGREE

TO MR. LLOYD J. YEO

APPROVED 3

RES-1582 RESOLUTION TO APPROVE FACULTY SABBATICALS

FOR 2004-2005

APPROVED 4

RES-1583 RESOLUTION TO APPROVE FACULTY TENURE

APPROVED 5

RES-1584 RESOLUTION TO APPROVE CONFIRMATION OF

BOARD MEMBERS FOR PREVIOUSLY AUTHORIZED

CHARTER SCHOOLS

APPROVED 7

BM-998 MOTION TO ACCEPT UPDATED FIVE-YEAR PLAN

APPROVED 9

RES-1585 RESOLUTION TO APPROVE FISCAL YEAR 2005

STATE APPROPRIATION REQUEST

APPROVED 10

RES-1586 RESOLUTION TO APPROVE FISCAL YEAR 2005

CAPITAL OUTLAY BUDGET REQUEST

APPROVED 10

RES-1587 RESOLUTION TO APPROVE AUXILIARY SYSTEM

STUDENT HOUSING RENTAL RATES FOR FY2005

APPROVED 11

RES-1588 RESOLUTION TO COMMEND THE SVSU

FOOTBALL TEAM FOR AN OUTSTANDING

2003 SEASON

APPROVED 12

BM-999 MOTION TO MOVE TO INFORMAL SESSION TO

DISCUSS PERSONNEL EVALUATIONS

APPROVED 14

BM-1000 MOTION TO ADJOURN

APPROVED 15

MINUTES

BOARD OF CONTROL

Regular Formal Session

December 12, 2003

Board of Control Room, Third Floor, Wickes Hall

Present: Braun

Cotter

Gamez

Gilbertson

Karu

Law

Sedrowski

Sims

Yantz

Absent:

Others

Present: R. Awrey

L. Beuthin

J. Boehm

E. Hamilton

A. Hratchian

D. Martin

R. Maurovich

C. Maxwell

B. Mudd

J. Muladore

R. Portwine

C. Ramet

R. Schneider

W. Schaiberger

M. Shannon

J. Stanley

S. Strobel

R. Thompson

M. Thorns

M. Wilton

R. Yien

Press (1)

I. CALL TO ORDER

Chairperson Sims called the meeting to order at 1:35 p.m.

II. PROCEDURAL ITEMS

A. Approval of Agenda and Additions to and Deletions from Agenda

The agenda was approved as distributed.

Mr. William E. Schaiberger told the Board that he was an SVSU student. He asked why the Board did not pledge allegiance to the flag before its meetings.

President Gilbertson told Mr. Schaiberger that there is a process for requesting appearances before the Board, and that information regarding that process would be given to him.

B. Approval of Minutes of October 13, 2003 Regular Formal Session of the Board of Control

It was moved and supported that the minutes of the October 13, 2003 Regular Formal Session of the Board of Control be approved.

The minutes were unanimously APPROVED as written.

C. Recognition of the Official Representative of the Faculty Association

Professor Marcia Shannon, President of the Faculty Association, told the Board the faculty are spending a lot of time on final exams and on writing across the curriculum. Approximately 200 faculty have gone through additional training to get ready for the Blackboard 6 upgrade to enable them to perform on-line instruction correctly. Unit committee proposals, whereby faculty can apply for release time or funds to conduct continuing research and projects, have been submitted. One hundred and twenty-nine course revisions, new courses or deletions of courses, or program revisions were considered and voted upon this semester by the Curriculum/Academic Policies Committee. The Graduate Committee worked on 23 different proposals. Faculty have been preparing for the upcoming North Central Association (NCA) visit. They have also been serving on over 100 evaluation teams; three faculty serve on each team, reviewing their peers' research projects and community involvement, and visiting classrooms to evaluate how well they teach. Over 60 faculty are collecting data on the effectiveness of the University's General Education courses to be submitted to the General Education Committee.

Trustee Yantz joined the meeting at 1:42 p.m.

D. Communications and Requests to Appear Before the Board

Staff Member of the Month

Matt Wilton, Staff Member of the Month for November, was presented to the Board. (See Appendix One: Wilton)

III. ACTION ITEMS

1) Resolution to Grant Undergraduate and Graduate Degrees

RES-1580 It was moved and supported that the following resolution be adopted:

WHEREAS, Saginaw Valley State University is granted the authority to confer undergraduate and graduate degrees as outlined in Section 5 of Public and Local Acts of Michigan 1965; and

WHEREAS, Operating Policy 3.101 Article III of the Board reserves to the Board the authority to grant degrees;

NOW, THEREFORE, BE IT RESOLVED, That the Board of Control of Saginaw Valley State University approve the awarding of undergraduate and graduate degrees at the

December 12, 2003 Commencement as certified by the faculty and Registrar.

President Gilbertson noted that 388 bachelor's degrees and 97 graduate degrees would be granted at the December Commencement.

The motion was APPROVED unanimously.

2) Resolution to Grant Honorary Degree to Mr. Lloyd J. Yeo

RES-1581 It was moved and supported that the following resolution be adopted:

WHEREAS, Lloyd J. Yeo served with distinction as a professional known for the highest standards of ethics and integrity; and

WHEREAS, Mr. Yeo has been active as a State and local leader, a supporter of business and civic organizations, and as a contributor to the arts; and

WHEREAS, Mr. Yeo has generously donated his time for more than twenty years to the United Way, serving as a campaign volunteer, a member of the Fund Distribution Committee, and treasurer of the Board of Directors; and

WHEREAS, Mr. Yeo's volunteer participation has included membership on the Board of Directors of the Saginaw Chapter of the American Red Cross and the Council of Michigan Foundations, service as president of the Wickson-Link Memorial Foundation, the Melvin and Hilda Zuehlke Charitable Foundation, the Kiwanis Club and Saginaw Club; and

WHEREAS, Mr. Yeo has received numerous awards and honors including the Robert H. Albert Community Service Award, the Harry L. Lund Volunteer Award, and the Whitney M. Young, Jr. Service Award, as well as other awards and commendations, all of which attest to his exemplary commitment to philanthropy and community leadership;

NOW, THEREFORE, BE IT RESOLVED, That the Board of Control of Saginaw Valley State University approve the granting of the Honorary Doctor of Laws degree to Mr. Lloyd J. Yeo to be presented at the August 23, 2004 Commencement.

Chairperson Sims told the Board that Mr. Yeo had recently undergone back surgery and would not be able to attend Commencement on December 12, 2003, but that the honorary degree would be conferred upon him at the August 23, 2004 commencement.

President Gilbertson noted that Mr. Yeo is a fine community servant and leader, and that the University would be proud to confer this honor on him in August.

The motion was APPROVED unanimously.

3) Resolution to Approve Faculty Sabbaticals for 2004-2005

RES-1582 It was moved and supported that the following resolution be adopted:

WHEREAS, Saginaw Valley State University is committed to quality education and provides the faculty with opportunities to maintain and enhance their professional knowledge and expertise; and

WHEREAS, The University administration supports faculty sabbatical leaves as an integral part of the SVSU Faculty Development Program;

NOW, THEREFORE, BE IT RESOLVED, That the following faculty members be granted sabbatical leaves as specified below for the academic year of 2004-2005.

Dr. Robert Braddock History

Dr. Jennifer Bridges Physical & Health Education

Dr. Camille Cammack Teacher Education

Dr. Sally Decker Nursing

Dr. Eric DeVos Psychology

Dr. John Grolle History

Dr. Drew Hinderer Philosophy

Dr. Dawn Hinton Sociology

Dr. Deborah Huntley Chemistry

Dr. John Jezierski History

Dr. Averetta Lewis Nursing

Dr. David Pape Mechanical Engineering

Dr. Thomas Renna History

Dr. Sam Sarkar Economics

Dr. Paul Teed History

President Gilbertson told the Board the candidates for sabbatical leave had gone through an elaborate process whereby eligible faculty submit applications with proposed projects to the Professional Practices Committee (PPC). These projects are then reviewed by the respective deans, the Vice President for Academic Affairs, and the President. Faculty proposals are then reviewed by the Academic, Student Affairs and Personnel Committee before coming before the Board of Control.

Dr. Robert S.P. Yien, Vice President for Academic Affairs, noted that there are three different kinds of sabbaticals: a one-year leave with half pay; a one-semester leave with full pay; and a three-summers leave.

The motion was APPROVED unanimously.

4) Resolution to Approve Faculty Tenure

RES-1583 It was moved and supported that the following resolution be adopted:

WHEREAS, Faculty tenure provides continuous employment of a faculty member for

at least a basic two-semester appointment during each fiscal year; and

WHEREAS, Tenure status is achieved when a faculty member is recommended by the Professional Practices Committee and by the Administration for continuous appointment henceforth;

NOW, THEREFORE, BE IT RESOLVED, That the following faculty members be

granted tenure, as provided by the terms of the SVSU - Faculty Association agreement, effective July 1, 2004.

Dr. Reza Akbari Asst. Professor, Mathematical Sciences

Dr. Paul Ballard Assoc. Professor, Physical & Health Education

Ms. Shaun Bangert Asst. Professor, Art

Dr. Marna Beard Assoc. Professor, Educational Leadership & Services

Ms. Judy Berglund Asst. Professor, Social Work

Dr. Joni Boye-Beaman Assoc. Professor, Sociology

Dr. Patricia Calahan Assoc. Professor, Teacher Education

Dr. Russell Clark Asst. Professor, Electrical & Computer Engineering

Mr. Donald Earley Asst. Professor, Occupational Therapy

Dr. Farid Hallouche Asst. Professor, Computer Science

Dr. Susan Hillman Assoc. Professor, Teacher Education

Dr. Thomas McManus Asst. Professor, Educational Leadership &

Services

Dr. Virginia Muller Assoc. Professor, Teacher Education

Dr. Gloria Musial Professor, Teacher Education

Dr. Sandra Nagel Asst. Professor, Psychology

Dr. Elizabeth Rich Asst. Professor, English

Dr. Pamela Ross McClain Asst. Professor, Teacher Education

Dr. Danilo Sirias Asst. Professor, Management & Marketing

Dr. Ann-Catherine Sullivan Assoc. Professor, Teacher Education

Dr. Yien told the Board that faculty are eligible for consideration for tenure after five years of service.

President Gilbertson noted that a relatively large number of faculty members were eligible for tenure, because 26 new faculty had been hired in the late 1990s in response to the rapid growth of the University during that period of time. Those being recommended have been approved by their respective departments and deans, the Professional Practices Committee, the Vice President for Academic Affairs, and President Gilbertson.

The motion was APPROVED unanimously.

5) Resolution to Approve Confirmation of Board Members for Previously Authorized Charter Schools

RES-1584 It was moved and supported that the following resolution be adopted:

WHEREAS, The Saginaw Valley State University Board of Control, the school's authorizing agent, requires that University-Chartered Schools' Boards of Directors have a minimum of five members and a maximum of nine members; and

WHEREAS, Individual Charter Schools have a desire to replace Board members who have submitted their resignation; and

WHEREAS, Certain Charter Schools have a desire to have parents of students represented on their Board of Directors; and

WHEREAS, Certain Charter Schools desire to reappoint a board member whose term of office has expired:

NOW, THEREFORE, BE IT RESOLVED, That the individuals listed below be appointed by the Saginaw Valley State University Board of Control as new members of the Board of Directors of the following Charter Schools.

Chandler Park Academy, Detroit

Scott Boswell Appointment Term: 1/1/04 - 6/30/06

Mr. Boswell earned his BS in Criminal Justice from Eastern Michigan University. He currently works with the State of Michigan's Department of Corrections as a parole officer. Mr. Boswell brings experience in real estate and in motivating troubled youth to the Academy board.

Creative Learning Academy, Beaverton

Kelly Kalinowski Appointment Term: 1/1/04 - 6/30/06

Ms. Kalinowski earned her BSN from Liberty University in Lynchburg, Virginia. In her current position with Affordable Nursing, Inc., she supervises 62 employees as the Director of Nursing. Ms. Kalinowski brings effective communication skills and knowledge regarding safety of children and standards required by the state to the Academy board.

Shirley Kinney Appointment Term: 1/1/04 - 6/30/04

Ms. Kinney currently serves children in the Beaverton Schools as a bus driver. Ms. Kinney brings many years of working with children to the Academy board.

Grattan Academy, Belding

Tracy Ford Reappointment Term: 1/1/04 - 6/30/05

Ms. Ford is a former board member who inadvertently was not reappointed in June 2003.

HEART Academy, Detroit

Nadine Cook Appointment Term: 1/1/04 - 6/30/05

Ms. Cook earned her BA in sociology from Mercy College of Detroit, minoring in Health Care Administration. She currently works with St. John NorthEast Community Hospital in Detroit as Director of Community Relations. Ms. Cook brings to the Academy years of experience not only in the health care industry but also board protocol, roles and responsibilities, and strategic planning of boards.

Northwest Academy, Charlevoix

John Friedly Appointment Term: 1/1/04 - 6/30/05

Mr. Friedly earned his BA in Economics from Oakland University. John is the owner of Friedly and Associates, an independent computer business specializing in smaller server-based networks. The board believes his expertise in the computer industry will be an asset to their school, which specializes in technology and the arts.

Oakland International Academy, Farmington Hills

Saleem Khalid Appointment Term: 1/1/04 - 6/30/05

Mr. Khalid is co-founder/owner and President of Integrated Systems Design of Detroit as well as a consultant for Detroit Alliance for Fair Banking of Detroit. Mr. Khalid brings years of business experience to the Academy board.

Mr. Ronald Schneider, Director of School & University Partnerships, told the Board that the candidates had been screened by his office, criminal record checks had been done on them, and they had signed conflict-of-interest statements.

The motion was APPROVED unanimously.

6) Motion to Accept Updated Five-Year Plan

BM-998 It was moved and supported that the Board Accept the Updated Five-Year Plan. (See Appendix Two: Updated Plan)

President Gilbertson noted that the annual update on the Five-Year Plan is usually brought before the Board in May or June, but is on today's agenda so that the version shared with the North Central Association (NCA) Self-Study visiting team in March will be as up-to-date as possible.

Dr. Carlos Ramet, Executive Assistant to the President, reviewed the most recent changes to the document.

The motion was APPROVED unanimously.

7) Resolution to Approve Fiscal Year 2005 State Appropriation Request

RES-1585 It was moved and supported that the following resolution be adopted:

WHEREAS, The fiscal year 2005 Budget Development Request required to be provided to the Michigan Department of Management and Budget must be approved by the Board of Control;

NOW, THEREFORE, BE IT RESOLVED, That the attached Budget Development Request for Saginaw Valley State University for fiscal year 2005 be approved as submitted to the State of Michigan. (See Appendix Three: Appropriation Request)

President Gilbertson told the Board that this document is just the first step in the development of the State's budget. SVSU's Budget Request asks for only an inflationary increase to its FY2004 funding level of $3,890 per student.

The motion was APPROVED unanimously.

8) Resolution to Approve Fiscal Year 2005 Capital Outlay Budget Request

RES-1586 It was moved and supported that the following resolution be adopted:

WHEREAS, The Capital Outlay Budget Request for FY2005 indicates University priorities for capital projects; and

WHEREAS, This request must be approved by the Board of Control;

NOW, THEREFORE, BE IT RESOLVED, That the attached Capital Outlay Budget Request for Saginaw Valley State University for fiscal year 2005 be approved as submitted to the State of Michigan. (See Appendix Four: Capital Outlay)

President Gilbertson stated that the renovation and expansion of Pioneer Hall is the University's number one priority in the FY2005 Capital Outlay Budget Request.

The motion was APPROVED unanimously.

9) Resolution to Approve Auxiliary System Student Housing Rental Rates for FY2005

RES-1587 It was moved and supported that the following resolution be adopted:

WHEREAS, Occupancy levels, revenues and operating expenses have been projected for the Auxiliary Services-Bonded Facilities system;

NOW, THEREFORE, BE IT RESOLVED, That for fiscal year 2005 student housing rental rates for the First-Year Suites, Living Center North and South, Pine Grove Apartments, and the University Village per the attached schedule be approved. (See Appendix Five: Rental Rates)

Mr. James G. Muladore, Vice President for Administration & Business Affairs, gave a PowerPoint presentation on the University's Auxiliary System, which is composed of self-supporting units including Housing, Housing Maintenance, Campus Dining, the University Conference & Events Center, the Bookstore, Parking, and Access SVSU (formerly known as "The Card"). He discussed the major initiatives undertaken or planned and reviewed rate structures needed to improve services to students, faculty, staff, and the surrounding region. Efforts are being made in conjunction with the Conference & Events Center to better utilize the University's facilities during the summer months. Cost-savings opportunities and operational efficiencies are being identified. It is projected that approximately 1,600 students will be living on campus in 2005, which is just 23 students fewer than the maximum adjusted capacity. The University's housing rates compare very favorably to both housing rates in the Saginaw/Bay City community as well as to housing rates at our peer institutions.

The motion was APPROVED unanimously.

10) Resolution to Commend the SVSU Football Team for an Outstanding 2003 Season

RES-1588 It was moved and supported that the following resolution be adopted:

WHEREAS, The 2003 Saginaw Valley State University Football Team completed the regular season with a record-setting 11-0 record, thereby winning the Great Lakes Intercollegiate Athletic Conference championship; and

WHEREAS, This year's team was the first SVSU football team to be named "Number One in the Country" by the American Football Coaches Association and is one of only two teams in the nation to have qualified for NCAA playoff games for each of the last four seasons; and

WHEREAS, For only the second time in the program's history, an SVSU football team advanced to the quarter finals of the National Collegiate Athletic playoff games, and in-so-doing generated great pride and excitement on campus and in the community.

NOW, THEREFORE, BE IT RESOLVED, That the Board of Control of Saginaw Valley State University congratulate the team members, Coach Randy Awrey, and his coaching staff for attaining this high level of achievement, and commend the coaches and the team for their outstanding record. Their commitment to excellence and performance has brought national distinction to the University and to its athletic program.

Randy Awrey, Assistant Director for Special Projects/Head Football Coach, stated: "I'm very honored and privileged to be here representing our whole football team. I calculated that there are 154 people - including coaches, players, managers, trainers, and the student athletes themselves - involved in the program, and I'm representing that whole group. It takes a lot of good people working very hard and putting in a lot of time to accomplish what has been done this year. What you read on the sports pages on Sundays is nowhere near what really is going on in this program. We have a great group of young men with tremendous character. They are great ambassadors for our school and community. . . . They have broken all kinds of records, and have represented the University well both on and off the field. One of our players, Neil Baumgartner, is a perfect example of a 4.0 student, an All-American football player who wants to be a coach some day. The players have all gone home for the vacation, but they'll be back in January to start again."

The motion was APPROVED unanimously.

IV. INFORMATION AND DISCUSSION ITEMS

11) Public Safety Initiatives

Craig Maxwell, Director of Public Safety, gave a PowerPoint presentation on his Department, which consists of two administrators, one support staff, eight officers and approximately 12 student employees. The officers are on duty Monday through Thursday from 7:00 a.m. to 4:00 a.m., and on Friday through Sunday from 8:00 a.m. to 4:00 a.m. SVSU's Public Safety officers are considered peace officers of the State and have the authority of police officers with the same powers and authority as deputy sheriffs in Saginaw county. The Department has undertaken initiatives to improve critical incident management and planning by revising the emergency response plan, routinely scheduling safety drills for fires and tornadoes, and participating in special weapons training. Discussions have taken place with the Kochville Township Fire Department about the possibility of building a facility to house a Township fire fighting vehicle on campus. This would shorten the response time for fire incidents on campus.

Mr. Maxwell reviewed the Department's participation in public outreach and community partnerships and professional staff development.

12) Employment Compensation Services Report

President Gilbertson reviewed the attached Employment Compensation Services Report. (See Appendix Six: ECS Report) He noted that Dr. Janalou Blecke had recently accepted the position of Dean of the Crystal M. Lange College of Nursing & Health Sciences.

V. REMARKS BY THE PRESIDENT

President Gilbertson stated that the campus had been very busy, with solid enrollments, five building openings, a successful football team, and the 40^th anniversary of the University.

VI. OTHER ITEMS FOR CONSIDERATION OR ACTION

13) Motion to Move to Informal Session to Discuss Personnel Evaluations

BM-999 It was moved and supported that the Board move to Informal Session to discuss personnel evaluations.

The motion was APPROVED unanimously.

The Board moved to Informal Session at 2:55 p.m., and reconvened in Formal Session at 4:15 p.m.

Dr. Robert L. Maurovich, Vice President for Student Services & Enrollment Management, discussed the status of headcount and student credit hours to date for Winter 2004.

Mr. Muladore updated the Board on the FY2004 Operating Budget. SVSU has been informed that an Executive Order appropriation reduction of 5%, or $1,330,000, has been enacted. As a result of the current budget situation, there will not be a tuition rebate to students this winter semester.

Mr. Muladore stated that in accordance with a discussion at a prior Finance & Audit Committee meeting, a Request for Audit Proposals is being prepared. It is expected that this request will be distributed to eligible audit firms early in January 2004.

The University also will be seeking proposals for banking services. A Request for Banking Services Proposal is expected to be issued in February 2004.

VII. ADJOURNMENT

14) Motion to Adjourn

BM-1000 It was moved and supported that the meeting be adjourned.

The motion was APPROVED unanimously.

The meeting was adjourned at 4:52 p.m.

Respectfully submitted:

_____________________

Linda L. Sims

Chair

_____________________

D. Brian Law

Secretary

_____________________

Jo A. Stanley

Recording Secretary

Secretary to the Board of Control