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SAGINAW VALLEY STATE
UNIVERSITY
BOARD OF CONTROL
DECEMBER 13, 2002
REGULAR FORMAL SESSION
INDEX OF ACTIONS
RES-1518 RESOLUTION TO GRANT
UNDERGRADUATE
AND GRADUATE DEGREES
APPROVED.. 5
RES-1519 RESOLUTION TO APPROVE FACULTY
SABBATICALS
FOR 2003-2004
APPROVED.. 6
RES-1520 RESOLUTION TO MODIFY THE GENERAL
FUND
OPERATING BUDGET FOR FISCAL YEAR
2002-2003
APPROVED.. 7
RES-1521 RESOLUTION TO APPROVE FISCAL YEAR
2004
STATE APPROPRIATION
REQUEST
APPROVED.. 7
RES-1522 RESOLUTION TO APPROVE FISCAL YEAR
2004
CAPITAL OUTLAY BUDGET
REQUEST
APPROVED.. 8
RES-1523 RESOLUTION TO APPROVE LINE OF
CREDIT
WITH STANDARD FEDERAL
BANK
APPROVED.. 8
RES-1524 RESOLUTION TO APPROVE AUXILIARY
SERVICES-
BONDED FACILITIES STUDENT
HOUSING
RENTAL RATES FOR FY2004
APPROVED.. 9
RES-1525 RESOLUTION TO APPROVE CONFIRMATION
OF
BOARD MEMBERS FOR PREVIOUSLY
AUTHORIZED
CHARTER SCHOOLS
APPROVED.. 9
RES-1526 RESOLUTION TO NAME THE REGIONAL
EDUCATION
CENTER AUDITORIUM THE ALAN W.
OTT
AUDITORIUM
APPROVED 10
RES-1527 RESOLUTION TO APPROVE PLANNING AND
DESIGN OF
THE MAIN CAMPUS ENTRANCE
APPROVED 11
RES-1528 RESOLUTION TO MODIFY THE STUDENT
CENTER
AND RYDER CENTER FITNESS
FACILITY
ADDITION PROJECT BUDGET
APPROVED 11
RES-1529 RESOLUTION TO MODIFY THE LIVING
CENTER II
PROJECT BUDGET
APPROVED 12
BM-980 MOTION TO MOVE TO INFORMAL SESSION
TO
DISCUSS PERSONNEL
EVALUATIONS
APPROVED 13
BM-981 MOTION TO RECONVENE IN FORMAL
SESSION
APPROVED 13
RES-1530 RESOLUTION TO APPROVE ADMINISTRATIVE
STAFF COMPENSATION
APPROVED 14
BM-982 MOTION TO
ADJOURN
APPROVED 14
MINUTES
BOARD OF CONTROL
Regular Formal Session
December 13, 2002
Board of Control Room - Third Floor, Wickes
Hall
Present: Akbar
Braun
Cotter
Gilbertson
Law
Sims
Vitito
Yantz
Absent:
DiCarlo
Others
Present: L. Beuthin
K. Gregory
E. Hamilton
S. Hocquard
C. Jerome
M. Johnson
D. Martin
R. Maurovich
J. Muladore
C. Ramet
B. Roberts
R. Schneider
C. Schweitzer
M. Shannon
J. Stanley
S. Strobel
R. Thompson
M. Thorns
R. Yien
Press (0)
1.
CALL TO
ORDER
Chairman Vitito called the meeting to order
at 1:39 p.m.
2.
PROCEDURAL
ITEMS
1.
Approval of
Agenda and Additions to and Deletions from Agenda
President Gilbertson asked that a resolution
to modify the Living Center II project budget be added to the agenda as Action
Item 12 and that the video on Endowed Chairs listed under Remarks by the
President be deleted.
Hearing no objections, Chairman Vitito
declared the agenda approved as revised.
2.
Approval of
Minutes of October 14, 2002 Regular Formal Session of the Board of
Control
It was moved and supported that the minutes
of the October 14, 2002 Regular Formal Session of the Board of Control be
approved.
The minutes were unanimously APPROVED as
written.
3.
Recognition of
the Official Representative of the Faculty Association
Marcia Shannon, President of the Faculty
Association, told the Board about the Technology in Teaching Awards, faculty
scholarships, workshops on disruption in the classroom, and Curriculum and
Policy Committee (CAPC) proposals.
4.
Communications
and Requests to Appear Before the Board
President Gilbertson read the letter from
Governor Engler announcing the appointment of
Sandra M. Cotter to the Board of Control, and welcomed Ms. Cotter to the
Board. (See Appendix One:
Cotter)
President Gilbertson told the Board that Mr.
Bob Roberts, sales representative, trainer, and troubleshooter at the Hampden
Engineering Corporation in Traverse City, had asked to address the Board.
Mr. Roberts discussed concerns he had
regarding the bid process for heat transfer equipment purchased by the
University in November of 2002. He
stated that next week he would provide more details in
writing.
Chairman Vitito noted that the Board would
review and respond to his written report.
3.
ACTION
ITEMS
1)
Resolution to
Grant Undergraduate and Graduate Degrees
RES-1518
It was moved and supported that the following resolution be
adopted:
WHEREAS, Saginaw Valley State University is
granted the authority to confer undergraduate and graduate degrees as outlined
in Section 5 of Public and Local Acts of Michigan 1965;
and
WHEREAS, Operating Policy 3.101 Article III
of the Board reserves to the Board the authority to grant
degrees;
NOW, THEREFORE, BE IT RESOLVED, That the
Board of Control of Saginaw Valley State University approve the awarding of
undergraduate and graduate degrees at the December 13, 2002 Commencement as
certified by the faculty and the Registrar.
President Gilbertson stated that 469 students
would be graduating this semester, that approximately 380 would be present at
the ceremony this evening, and that Dr. Kenneth Wahl, who was previously the
Dean of the College of Education, would give the Commencement
Address.
The motion was APPROVED
unanimously.
2)
Resolution to
Approve Faculty Sabbaticals for 2003-2004
RES-1519
It was moved and supported that the following resolution be
adopted:
WHEREAS, Saginaw Valley State University is
committed to quality education and provides the faculty with opportunities to
maintain and enhance their professional knowledge and expertise;
and
WHEREAS, The University administration
supports faculty sabbatical leave as an integral part of the SVSU Faculty
Development Program;
NOW, THEREFORE, BE IT RESOLVED, That the
following faculty members be granted sabbatical leaves as specified below for
the academic year of 2003-2004.
Dr. Jesse Donahue Political
Science Winter 2004
Dr. Eric Gardner English
Fall/Winter 2003-04
Dr. Jane Girdham Music
Winter
2004
Dr. Judith Kerman English
Fall/Winter 2003-04
Dr. Jeffrey Koperski Philosophy
Fall 2003
Dr. Richard Leininger Marketing
Fall 2003
Dr. Jonathan
Leonard Elec & Comp Engr Summers
2003-2005
Dr. Gretchen Owocki Teacher Education Fall/Winter 2003-04
Dr. Surender Reddy Mgt/Marketing
Fall 2003
Dr. Steven Sepanski Math
Sciences Fall/Winter 2003-04
Dr. Erik Trump
Political Science Fall
2003
Dr. Jill Wetmore Law/Finance
Fall/Winter 2003-04
President Gilbertson told the Board the
candidates for sabbatical leave had gone through an elaborate process whereby
eligible faculty submit applications with proposed projects to the Professional
Practices Committee (PPC). They are
reviewed by their respective deans, the Vice President for Academic Affairs, and
the President. They are then reviewed by
the Academic, Student Affairs and Personnel Committee before being recommended
to the Board of Control.
The motion was APPROVED
unanimously.
3)
Resolution to
Modify the General Fund Operating Budget for Fiscal Year
2002-2003
RES-1520
It was moved and supported that the following resolution be
adopted:
WHEREAS, The Board of Control adopted on June
10, 2002 the General Fund Operating Budget for fiscal year 2002-2003;
and
WHEREAS, Subsequent to that date, the
University has revised its revenue estimate to reflect a State Executive Order
appropriation reduction as well as additional tuition revenue from fall semester
credit hours in excess of budget; and
WHEREAS, Allocations for expenditures
involving compensation, services, supplies and equipment have also been adjusted
to recognize various changes;
NOW, THEREFORE, BE IT RESOLVED, That the
attached budget summary indicating a recommended revised base budget be adopted
for fiscal year 2002-2003. (See
Appendix Two: General Fund Budget)
President Gilbertson told the Board that the
General Fund Operating Budget for Fiscal Year 2002-2003 had been modified to
reflect a 2 percent (or $550,000) reduction in state appropriations. The University will meet budget by utilizing
available undesignated funds and larger-than-budgeted tuition income. However, there is reason for concern about
the budget for Fiscal Year 2003-2004.
The motion was APPROVED
unanimously.
4)
Resolution to
Approve Fiscal Year 2004 State Appropriation Request
RES-1521
It was moved and supported that the following resolution be
adopted:
WHEREAS, The fiscal year 2004 Budget
Development Request required to be provided to the Michigan Department of
Management and Budget must be approved by the Board of
Control;
NOW, THEREFORE, BE IT RESOLVED, That the
attached Budget Development Request for Saginaw Valley State University for
fiscal year 2004 be approved as submitted to the State of
Michigan. (See Appendix Three: Budget
Request)
President Gilbertson reviewed the Budget
Development Request submitted to the State of Michigan for the 2004 fiscal
year. He noted that SVSU had requested
that its FY2004 funding level be raised to the agreed-upon minimum floor funding
level of $4,600 per fiscal year equated student as established in the FY2003
higher education appropriation bill.
This years funding level is at $4,130, which is significantly under that
floor.
The motion was APPROVED
unanimously.
5)
Resolution to
Approve Fiscal Year 2004 Capital Outlay Budget Request
RES-1522
It was moved and supported that the following resolution be
adopted:
WHEREAS, The Capital Outlay Budget Request
for FY2004 indicates University priorities for capital projects;
and
WHEREAS, This request must be approved by the
Board of Control;
NOW, THEREFORE, BE IT RESOLVED, That the
attached Capital Outlay Budget Request for Saginaw Valley State University for
fiscal year 2004 be approved as submitted to the State of Michigan.
(See Appendix Four: Capital
Outlay)
President Gilbertson told the Board that the
Universitys priorities had not changed and that no major capital expenditures
were expected for the next few years.
The mean class size remains below the Boards target figure of 24
students per class.
The motion was APPROVED
unanimously.
6)
Resolution to
Approve Line of Credit with Standard Federal Bank
RES-1523
It was moved and supported that the following resolution be
adopted:
WHEREAS, The Administration has been working
with officials of Standard Federal Bank to continue the Universitys line of
credit with a maximum principal amount not to exceed
$3,500,000;
NOW, THEREFORE, BE IT RESOLVED, That the
Saginaw Valley State University Board of Control adopt the attached resolution
titled Resolution to Authorize the Borrowing of Funds to Meet Temporary Cash
Flow Deficits, which approves the line of credit with Standard Federal Bank
through December 31, 2003. (See
Appendix Five: Credit)
President Gilbertson noted that it was
advisable to continue this line of credit, although it has not been used since
the early 1980's. There is no cost
implication for the University, but annual approval by the Board of Control is
required.
The motion was APPROVED
unanimously.
7)
Resolution to
Approve Auxiliary Services-Bonded Facilities Student Housing Rental Rates for
FY2004
RES-1524
It was moved and supported that the following resolution be
adopted:
WHEREAS, Occupancy levels, revenues and
operating expenses have been projected for the Auxiliary Services-Bonded
Facilities system;
NOW, THEREFORE, BE IT RESOLVED, That for
fiscal year 2004 student housing rental rates for Apartments, First-Year Suites,
Living Center and University Village per the attached schedule be
approved. (See Appendix Six: Auxiliary
Services)
President Gilbertson told the Board that the
auxiliary services consist basically of bookstore operations, dining operations,
residence halls and parking.
James G. Muladore, Vice President for
Administration and Business Affairs, reviewed the proposed increases for rental
rates for the Universitys apartments, First-Year Suites, Living Center and
University Village. He also noted that
Living Center II is on schedule for completion by the Fall of 2003.
The motion was APPROVED
unanimously.
8)
Resolution to
Approve Confirmation of Board Members for Previously Authorized Charter
Schools
RES-1525
It was moved and supported that the attached resolution be
adopted. (See Appendix Seven:
Charter Schools)
Dr. Ronald G. Schneider, Director of School
and University Partnerships, stated that candidates for three-year positions for
Charter School Boards are brought to the Board of Control for approval each June
and December. Criminal record checks
have been done, and the candidates have been screened for conflicts of interest
and to insure that they will be participating members of the various Charter
School Boards.
The motion was APPROVED
unanimously.
9)
Resolution to
Name the Regional Education Center Auditorium The Alan W. Ott
Auditorium
RES-1526
It was moved and supported that the following resolution be
adopted:
WHEREAS, The exemplary commitment of Mr. Alan
W. Ott to Saginaw Valley State University has been demonstrated by his vital
assistance in procuring funding for University projects and improvements;
and
WHEREAS, Mr. Ott faithfully served on the
Saginaw Valley State University Foundation Board of Directors for eight years
and has been accorded the status of Honorary Director;
and
WHEREAS, Mr. Ott has demonstrated outstanding
community leadership in both business and philanthropy, leading the formation of
Chemical Financial Corporation and innovating new banking practices, serving as
a former director of the United Way of Midland and trustee of several other
community organizations; and
WHEREAS, The Saginaw Valley State University
Board of Control wishes to honor Mr. Ott for his generosity of advice, counsel,
personal time and resources in the cause of achieving the mission of the
institution;
NOW, THEREFORE, BE IT RESOLVED, That the
auditorium located in the Regional Education Center shall be known as The Alan
W. Ott Auditorium.
President Gilbertson told the Board that Mr.
Ott has been enormously helpful to the University in a multitude of ways
throughout its history and that he couldnt think of anyone more deserving of
this honor.
The motion was APPROVED
unanimously.
10)
Resolution to
Approve Planning and Design of the Main Campus Entrance
RES-1527
It was moved and supported that the following resolution be
adopted:
WHEREAS, The Michigan Department of
Transportation will begin construction in 2003 of a four-lane boulevard on the
west front of campus to replace the existing M-84 roadway;
and
WHEREAS, Saginaw Valley State University
supports this project and by previous Board resolution has authorized the
transfer of 16 acres of University property to the State to accommodate the
roadway project; and
WHEREAS, SVSUs College Drive at the main
entrance on M-84 will require reconstruction as a result of the M-84
expansion;
NOW, THEREFORE, BE IT RESOLVED, That the
President and/or the Vice President for Administration and Business Affairs be
authorized to enter into contracts for the planning and design of the
Universitys main campus entryway, including installation of new signage and
development of storm water retention ponds at the M-84 and College Drive
intersection. The planning and design
budget hereby authorized is $150,000.
President Gilbertson told the Board that the
widening of M-84 will require the replacement
of the current sign in front of the University. This will occur at approximately the same
time as the 40th anniversary of SVSU, presenting opportunities to
raise the funds to build a first-rate entrance to the campus. The administration will come back to the
Board at a later time with more details and a proposed funding plan. Resolution 1527 would approve only the
expenditure of up to $150,000 on the architectural aspects of the design for the
entrance.
The motion was APPROVED
unanimously.
11)
Resolution to
Modify the Student Center and Ryder
Center Fitness Facility Addition Project Budget
RES-1528
It was moved and supported that the following resolution be
adopted:
WHEREAS, Board Resolution #1474 approved
October 8, 2001 authorized the construction and financing of the Student Center
and the Ryder Center Fitness Facility Addition with a preliminary and estimated
project budget of $8,200,000; and
WHEREAS, Subsequent to that date, building
design and specifications have been completed;
NOW, THEREFORE, BE IT RESOLVED, That the
President and/or Vice President for Administration and Business Affairs be
authorized to enter into contracts for the construction of the facilities with a
total project budget not to exceed $10,250,000.
President Gilbertson noted that the Board had
originally given approval of $8 million for this project, but several factors
have caused the costs to rise. Attempts
were made to find ways to cut costs, but none made sense long-term for the
quality of the project.
The motion was APPROVED
unanimously.
12)
Resolution to
Modify the Living Center II Project Budget
RES-1529
It was moved and supported that the following resolution be
adopted:
WHEREAS, Board Resolution #1506 approved July
17, 2002 authorized the construction and financing of the Living Center II
student housing project; and
WHEREAS, Subsequent to that date, building
design and specifications have been completed;
NOW, THEREFORE, BE IT RESOLVED, That the
President and/or Vice President for Administration and Business Affairs be
authorized to enter into contracts for the construction of the Living Center II
with a total project budget not to exceed $9,900,000.
President Gilbertson reminded the Board that
in July of 2002 they had authorized the President or the Vice President for
Administration and Business Affairs to enter into contracts to construct the
Living Center II Project in an amount not to exceed $9 million. For several reasons, the project has been
fast-tracked, and there have been a number of code changes that have resulted in
unanticipated costs. This increase would
place some additional debt service funding on the auxiliary budget, which has
sufficient capacity to handle it.
Mr. Muladore noted the Auxiliary Budget
approved by the Board earlier in todays meeting contains a line item for debt
service which includes the debt service for the Living Center II project at the
$9.9 million level.
The motion was APPROVED
unanimously.
4.
INFORMATION AND
DISCUSSION ITEMS
13)
Staff Member of
the Month
Kris Gregory, Staff Member of the Month for
December, was presented to the Board.
(See Appendix Eight: Gregory)
14)
ECS
Report
The Board received the attached Employment
& Compensation Services (ECS) Report.
(See Appendix Nine: ECS Report)
V.
OTHER ITEMS FOR CONSIDERATION OR ACTION
15)
Motion to Move
to Informal Session to Discuss Personnel Evaluations
BM-980
It was moved and supported that the Board move to Informal Session to
Discuss Personnel Evaluations
The motion was APPROVED
unanimously.
The Board moved to Informal Session at 2:28
p.m.
16)
Motion to
Reconvene in Formal Session
BM-981
It was moved and supported that the Board Reconvene in Formal
Session
The motion was APPROVED
unanimously.
The Board reconvened in Formal Session at
4:08 p.m.
17)
Resolution to
Approve Administrative Staff Compensation
RES-1530
It was moved and supported that the following resolution be
adopted:
WHEREAS, The Board of Control retains unto
itself the authority to establish compensation levels for the Universitys
President and Vice Presidents; and
WHEREAS, The Board has received and accepted
favorable performance evaluations from the President for Eugene J. Hamilton,
Vice President for Public Affairs; Robert L. Maurovich, Vice President for
Student Services and Enrollment Management; James G. Muladore, Vice President
for Administration and Business Affairs; and for Robert S. P. Yien, Vice
President for Academic Affairs;
NOW, THEREFORE BE IT RESOLVED, That the
Presidents and Vice Presidents base salaries for the 2003 calendar be set as
follows:
Eric R. Gilbertson $167,670
Eugene J. Hamilton $111,360
Robert L. Maurovich $123,165
James G. Muladore $122,130
Robert S.P. Yien $144,615
The motion was APPROVED
unanimously.
VI.
REMARKS BY THE PRESIDENT
President Gilbertson thanked the Board for
their confidence and support over the past year.
VII.
ADJOURNMENT
16)
Motion to
Adjourn
BM-982
It was moved and supported that the meeting be
adjourned.
The motion was APPROVED
unanimously.
The meeting was adjourned at 4:15
p.m.
Respectfully submitted:
___________________________
Robert J. Vitito
Chairman
___________________________
D. Brian Law
Secretary
___________________________
Jo A. Stanley
Recording Secretary
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