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BOARD OF CONTROL
April 13, 1998
RES-1305 RESOLUTION TO THANK SHAWNETTE MOLL AND THE ELECTED REPRESENTATIVES
FOR THEIR SERVICES AS STUDENT ASSOCIATION
MEMBERS
APPROVED 2
RES-1306 RESOLUTION TO CONGRATULATE STEPHON
D. GALLOWAY AND REPRESENTATIVES OF THE STUDENT ASSOCIATION ON THEIR ELECTION
APPROVED 3
RES-1307 RESOLUTION IN APPRECIATION OF
DONNA J. ROBERTS
APPROVED 4
RES-1308 RESOLUTION TO APPOINT NOMINATING
COMMITTEE FOR MAY BOARD ELECTIONS
APPROVED 4
RES-1309 RESOLUTION TO APPROVE APPOINTMENT
TO SVSU FOUNDATION
APPROVED 5
RES-1310 RESOLUTION TO APPROVE ROOM AND
BOARD RATES, PINE GROVE APARTMENT RATES, AND MISCELLANEOUS ROOM AND BOARD RATES FOR ACADEMIC YEAR 1998-99
APPROVED 6
RES-1311 RESOLUTION TO APPROVE MASTER OF ARTS
IN COMMUNICATION AND MULTIMEDIA
APPROVED 7
RES-1312 RESOLUTION TO APPROVE HONORARY DEGREE
FOR ALAN W. OTT
APPROVED 9
BM-904 MOTION TO ADJOURN
APPROVED 14
MINUTES
BOARD OF CONTROL
Regular Meeting
1:30 p.m.
Board of Control Room - Wickes Hall
Present: Braun
Escobedo
Gilbertson
Kelly
Rush
Vitito
Walpole
Absent:
Law
Sims
Others
Present:
S. Adrian
D. Boehm
A. Booms
L. Engel
C. Graham
G. Hamilton
M. Honeycheck
C. Jerome
N. Kloka
M. Kozumplik
C. Lange
R. Lopez
R. Maurovich
S. Moll
D. Mrozinski
J. Muladore
R. Payne
S. Rodriguez
E. Sparapani
J. Stanley
R. Thompson
R. Tutsock
P. vanHaitsma
J. Woodcock
R. Yien
Press (2)
I. CALL TO ORDER
Chairman Walpole called the meeting to order at 1:31 p.m.
II. PROCEDURAL ITEMS
A. Approval of Agenda and Additions to and Deletions from Agenda
President Gilbertson proposed the addition of a resolution thanking Shawnette Moll and the current representatives of the Student Association for their services, and a resolution congratulating Stephon D. Galloway and newly-elected representatives of the Student Association.
Hearing no objection, Chairman Walpole declared the agenda APPROVED as amended.
B. Approval of February 2, 1998 Regular Meeting Minutes
It was moved and supported that the minutes of the February 2, 1998 regular meeting be approved.
The minutes were unanimously APPROVED as written.
C. Recognition of the Official Representative of the Faculty Association
Professor Ervin F. Sparapani, President of the SVSU Faculty Association, discussed the issues in the attached outline. (See Appendix One: Sparapani)
D. Communications and Requests to Appear before the Board
President Gilbertson stated he had received a letter from Governor Engler announcing the appointment of Ms. Linda L. Sims to the Board of Control, succeeding Ms. Donna J. Roberts. (See Appendix Two: Sims) Ms. Sims was unable to attend today?s meeting, but has pledged her earnest and good faith efforts to attend future meetings. President Gilbertson added that he looked forward to having her on the Board.
III. ACTION ITEMS
1) Resolution to Thank Shawnette Moll and the Elected Representatives for their Services as Student Association Members
RES-1305 It was moved and supported that the following resolution be adopted:
WHEREAS, Student Association President Shawnette Moll and the elected representatives served students and the University with dedication during the 1997-98 academic year; and
WHEREAS, Ms. Moll and the representatives listed below served with commitment and distinction;
Shawn Adrian, Joy Petiprin
Andrew Booms, Chad Phillips
Stephon Galloway , Scott Rodriguez
Marrisa Honeycheck Dan Segura
Gretchen Kaiser Meagen Smekar
Heather Matula Karla Zinnecker
Vicki Morgan
NOW, THEREFORE, BE IT RESOLVED, That the Board of Control of Saginaw Valley State University formally expresses its appreciation to Shawnette Moll and the elected representatives for their dedicated service on behalf of the University and its student body.
BE IT FURTHER RESOLVED, That the Board conveys its best wishes to Ms. Moll and the representatives for continued academic and future professional success.
Richard P. Thompson, Dean of Students, stated: "The Student Association did a particularly great job in terms of promoting and encouraging Campus Life Programs on campus. They hosted a number of events and were involved in various community service projects. I know their fellow students appreciated their efforts in trying to help resolve problems or concerns they had. They did a great job, and luckily a few of them will be coming back next year."
Ms. Moll introduced the representatives of the Association who were present: Scott Rodriguez, Andy Booms, Marrisa Honeycheck and Speaker of the House, Shawn Adrian.
Chairman Walpole thanked Ms. Moll and the rest of the Student Association for the fine job they had done.
The motion was APPROVED unanimously.
2) Resolution to Congratulate Stephon D. Galloway and Representatives of the Student Association on their Election
RES-1306 It was moved and supported that the following resolution be adopted:
WHEREAS, The Student Association represents the major formal structure for student participation in the affairs of the University; and
WHEREAS, The President of the Student Association is asked to commit significant time and energy to the work of the organization; and
WHEREAS, The individuals listed below were recently elected by vote of their fellow students to assume leadership positions in the Student Association for 1998-99;
President
Stephon D. Galloway
Representatives
Andrew Booms Scott Shields
Richard Buford Meagen Smekar
Marrisa S. Honeycheck Trisha Stantz
Heather Matula Brian Waliczek
Shawnette Moll Gregory Williams
Whitney Osentoski Karla Zinnecker
Scott Rodriguez
NOW, THEREFORE, BE IT RESOLVED, That the Board of Control of Saginaw Valley State University offers its congratulations and best wishes to the aforementioned leaders on their election to office; and
BE IT FURTHER RESOLVED, That the Board conveys its pledge to work with
these leaders toward the betterment of Saginaw Valley State University.
Dean Thompson told the Board Student Association elections are usually held in late March. Thirteen representatives and a president are elected. This year an unusually large number of students ran for representative.
The motion was APPROVED unanimously.
3) Resolution in Appreciation of Donna J. Roberts
RES-1307 It was moved and supported that the following resolution be adopted:
WHEREAS, Donna J. Roberts served with extraordinary distinction and dedication on the Saginaw Valley State University Board of Control from 1992-98; and
WHEREAS, Ms. Roberts? commitment to the University also included membership on the SVSU Board of Fellows, the Foundation Board and the Annual Fund Committee; and
WHEREAS, Ms. Roberts? exceptional service as a Board member was characterized by thoughtful insight, exceptional leadership and the encouragement and support of SVSU students; and
WHEREAS, Ms. Roberts exhibited enthusiastic leadership during the Campaign for Distinction, which far exceeded its goal of endowment support for the University. As a member of the Campaign Cabinet, she was directly responsible for identifying and soliciting major gift support from individuals, foundations and corporations. More importantly, her concern for SVSU and the future of its students lead to her own personal leadership gift at the outset of the Campaign.
NOW, THEREFORE, BE IT RESOLVED, That the Saginaw Valley State University Board of Control wishes to convey to Ms. Donna J. Roberts its gratitude and admiration for her exceptional leadership and service to the University.
BE IT FURTHER RESOLVED, That a copy of this resolution be framed and presented to Ms. Roberts as a permanent expression of the University?s appreciation.
President Gilbertson noted there would be a reception later in the day for Ms. Roberts at which time everyone could express their personal appreciation.
The motion was APPROVED unanimously.
4) Resolution to Appoint Nominating Committee for May Board Elections
RES-1308 It was moved and supported that the following resolution be adopted:
WHEREAS, Saginaw Valley State University Board of Control bylaws stipulate that a nominating committee shall be appointed by the Board to recommend candidates for each office;
NOW, THEREFORE, BE IT RESOLVED, That Thomas E. Rush, D. Brian Law and Elias J. Escobedo be appointed to serve as the Saginaw Valley State University Board of Control nominating committee.
Chairman Walpole asked for questions or comments. Hearing none, he
called for the vote.
The motion was APPROVED unanimously.
5) Resolution to Approve Appointment to SVSU Foundation
RES-1309 It was moved and supported that the following resolution be adopted:
WHEREAS, The SVSU Foundation bylaws stipulate that the Board shall include four Board of Control members; and
WHEREAS, The term previously held by Donna J. Roberts is vacant;
NOW, THEREFORE, BE IT RESOLVED, That D. Brian Law be elected to serve a four-year term, ending September 2002.
President Gilbertson stated: "The SVSU Foundation is an independent 501(c)(3) organization whose purpose is to raise funds to support the University and to administer various endowments and other funds for the University. It has a 25-person Board, the majority of whom are outside the University, in the sense that they hold no other University office, although they are obviously loyal and good friends. The other members of the Board are comprised of officers of the University who serve as ex-officio members (Dr. Robert S.P. Yien, Vice President for Academic Affairs; Jerry Woodcock, Vice President for Administration and Business Affairs; Dick Thompson, Dean of Students; Chuck Graham, Executive Director of the SVSU Foundation; and myself, as President of the University). Four members of the Board of Control are appointed by this governing Board. Donna Roberts has been a member of the SVSU Board of Control, serving as a member of the SVSU Foundation Board. Upon completion of her term on the Board of Control, she is no longer eligible to serve on the Foundation Board as a representative of the Board of Control, although I am pleased to tell you that last week at its meeting the Foundation Board appointed her as an independent member of the Foundation Board. This does, however, leave a vacancy on the Foundation Board to be filled by a member of the Board of Control. My understanding is that the Chair has spoken to Brian Law about this, and he has expressed his willingness to serve in this capacity. This resolution would accomplish that appointment."
The motion was APPROVED unanimously.
6) Resolution to Approve Room and Board Rates, Pine Grove Apartment Rates, and Miscellaneous Room and Board Rates for Academic Year 1998-99
RES-1310 It was moved and supported that the following resolution be
adopted:
WHEREAS, Occupancy levels, miscellaneous revenues, and operating expenses have been projected for the Auxiliary Services-bonded facilities system;
NOW, THEREFORE, BE IT RESOLVED, That effective for the 1998-99 fall semester, the academic year apartment rate inclusive of all utilities and room and board and various auxiliary miscellaneous rates per the attached schedules be approved effective August 17, 1998. (See Appendix Three: Rates)
Jerry Woodcock, Vice President for Administration and Business Affairs, told the Board that during the summer of 1997 two of the seven residence halls constructed in 1969-70 were completely renovated. Two more will be renovated during the summer of 1998, and the remaining three will be renovated during 1999/2000. In the past two years new apartment facilities were constructed, which added a total of 64 beds. In addition, to meet housing demands, a residence hall facility of approximately 330 beds is in the engineering phase and is to be completed for Fall 1999 classes.
Mr. Woodcock stated: "We have just sold bonds of $23.9 million, a portion of which will be the financing of the remodeling of the older units and the costs of constructing the new housing facilities. Consequently, as we look at the entire financing of those projects, and in order to have a revenue stream that would make debt service payments, it is necessary that we recommend to you a rate of increase which is a little above the rate of inflation, roughly 2%. SVSU prides itself on the fact that we are 4th from the bottom within the 12 four-year state public universities which have on-campus housing programs, as to the amount charged for the traditional room and board program. We are recommending an increase of 4.91%, which would increase the two-semester charge from the current $4,375 to $4,590. If we assume that the other universities have an increase of 3%, we still would not be higher than the 7th lowest cost institution out of the 12 as far as room and board costs go."
The motion was APPROVED unanimously.
7) Resolution to Approve Master of Arts in Communication and Multimedia
RES-1311 It was moved and supported that the following resolution be adopted:
WHEREAS, The University Graduate Committee unanimously endorsed the interdisciplinary proposal from the Departments of Art, Communication and Theatre, Computer Science, and English, at its meeting of February 27 and the March 12, 1998 curriculum ratification meeting, and
WHEREAS, The Presidents Council supported the Master of Arts in Communication and Multimedia program proposal at the February 23, 1998 meeting,
NOW, THEREFORE, BE IT RESOLVED, That the Master of Arts in Communication and Multimedia program be approved for implementation in Fall semester of 1998-1999, and
BE IT FURTHER RESOLVED, That the College of Arts and Behavioral Sciences faculty and staff be commended for their creative and timely response to the emerging demand for an interdisciplinary multimedia program.
President Gilbertson told the Board this proposal has gone through the normal curricular application processes of the University and has been reviewed by the Academic Affairs Committee.
Dr. Donald J. Bachand, Dean of the College of Arts & Behavioral Sciences, stated: "This program is patterned after the Organizational Leadership in Administration Master?s program which the Board approved last year. It is interdisciplinary in that it?s not housed in a single department, but is a stand-alone program, involving faculty in the Departments of Sociology, Communication and Theatre, Art, Computer Science and English.
"The program received its preliminary approval from the State, and on March 12 of this year it was approved unanimously by the faculty and curriculum ratification. If the Board approves the program, we intend to enroll some 25 students from Taiwan this fall, on a full-time basis. . . . We also have provisions to accept up to 30 domestic students on a part-time basis.
"The faculty have worked very hard on developing this program. We think it?s sound and well-conceived. . . . We think the students will be in high demand and that it would be a first-class program in the State."
President Gilbertson added: "Let me just put this in a slightly larger context. Three years ago we did a long-range planning effort and concluded that we wanted to develop a number of new programs to assist with a steady, moderate enrollment growth. We also saw some opportunities at the graduate level, given the significant share of population in the immediate region who hold baccalaureate degrees and who might be interested in a graduate program. We have had a series of new degree programs as a result of that. . . .We think our next step is to phase into these new programs across the entire range of our colleges, and we feel very good about the prospect of enrollment in the Master of Arts in Communication and Multimedia program. We think it would fit well within our Mission. It?s especially gratifying because it has involved the work and contributions of so many academic departments, as opposed to being housed in and creating a resource for any one department."
Trustee Vitito asked whether the new program would necessitate any new faculty hires.
President Gilbertson replied that because the program would be spread across several departments the demand would not fall immediately on any particular department. However, over time there might be some additional need in Computer Science, Graphic Design and Communications.
Trustee Vitito asked whether faculty could be moved from the undergraduate level to teach at the graduate level.
President Gilbertson stated: "We have those people in place now. It?s just that a vacuum is created as they do more graduate level course work, and we have to add strength to the program as the needs develop. A lot of faculty are very excited about the possibility of throwing themselves into a very exciting opportunity with some interesting students at an interesting level."
The motion was APPROVED unanimously.
8) Resolution to Approve Honorary Degree for Alan W. Ott
RES-1312 It was moved and supported that the following resolution be adopted:
WHEREAS, Mr. Ott led the formation of the Chemical Financial Corporation in 1974 and became the company?s first President and Chief Executive officer and is highly respected for a long and distinguished career in banking; and
WHEREAS, Mr. Ott?s commitment to Saginaw Valley State University has included membership on the SVSU Foundation Board and active participation in the University?s Campaign for Distinction; and
WHEREAS, Mr. Ott?s service and dedication to the community have included receiving numerous awards, including the Midland Chamber of Commerce Quality People Award; and
WHEREAS, Mr. Ott?s volunteer participation has included membership on the Roland M. Gerstacker Foundation, the Elsa U. Pardee Foundation and the Midland County Economic Growth and Development Corporation;
NOW, THEREFORE, BE IT RESOLVED, That the Board of Control of Saginaw Valley State University approves the granting of the Honorary Doctor of Humanities degree to Alan W. Ott to be presented at the May 9, 1998 Commencement.
President Gilbertson stated: "As a regional University we have tended to look regionally to honor the people who serve us and make this a better place to live, and who have contributed to the University as well as to the cities and towns we serve. We are pleased to recommend an honorary degree in recognition of Alan Ott?s service -- principally to the community of Midland -- but also for his enormous help to the University, including his work with our recent Campaign for Distinction. Mr. Ott has certainly been one of the town fathers, one of the prime movers in a whole variety of civic and cultural and charitable activities in Midland. He has recently retired as the Chairman and CEO of Chemical Bank, but he has kept active in a whole variety of activities as well as having done some very important work for the SVSU Foundation Board. I?m very pleased and proud to recommend Mr. Ott for an Honorary Degree."
Trustee Rush added this action would be very appropriate and very well deserved.
The motion was APPROVED unanimously.
IV. INFORMATION AND DISCUSSION ITEMS
9) Staff Members of the Month
Robert P. Lopez, Staff Member of the Month for February, and Maureen Kozumplik, Staff Member of the Month for March, were presented to the Board. (See Appendix Four: Lopez and Appendix Five: Kozumplik)
10) Human Resources Report
President Gilbertson reviewed the attached Human Resources Report. (See Appendix Six: Resources)
11) Presentation on Writing Program
Dr. Robert S.P. Yien, Vice President for Academic Affairs, noted that the University Writing Program was initiated in 1995, and the Director, Dianne Boehm, was appointed in January of that year. The program was established in response to recommendations from the Writing Assessment and Improvement Team (WAIT), which had been established by President Gilbertson in 1992.
Ms. Boehm read the first sentence of the Writing Program?s Mission Statement: "The University Writing Program will enable Saginaw Valley State University to meet the educational needs of a diverse student population by providing programmatic and support services to develop students? competence in academic and professional writing." She told the Board that many of the students the program serves need help with academic assignments. Others need help with professional writing, such as resumes, cover letters, applications for graduate or professional schools. Ms. Boehm noted that the Ruth and Ted Braun Awards for Writing Excellence would be awarded for the first time at the Honors Convocation on April 16th. The awards were established to create incentives for outstanding student writing and opportunities for student writers to be recognized and published. They will be given to students from several colleges within the University. Ms. Boehm noted she was very pleased with the number and quality of the submissions for this first year, and was grateful to the Brauns for their generosity.
Ms. Boehm stated: "The Writing Associates Program at SVSU provides a way for faculty members to incorporate more writing into their courses and to develop new strategies. In this program students who are themselves proficient writers get placed within a classroom to work with the teacher and the students in that particular course. Their goals are to nurture passion for language literacy and learning, and to help develop the writers in that class . . . in a variety of contexts." She introduced Nick Kloka, a Writing Associate who has been very active in the Writing Center, logging over 100 tutorial sessions last semester.
Mr. Kloka reviewed the classes he had assisted since the winter semester of 1996. He noted a Satellite Writing Center had been established in the Ryder Center two semesters ago for the convenience of the students there.
Ms. Boehm stated: "The aspect in which we have perhaps invested the most time and energy over the past year has been the development of an on-campus Writing Center. Writing Centers probably exist on every university campus across the nation. . . . Ours is in some ways unique both because of our clientele and also because of the context it holds within the University. Ours is located right across from the Library. It?s really an ideal location for the work that we do. Students who come to do their research can find us very easily and go back and forth. . . . The Writing Center offers sessions for all SVSU students, faculty and staff on both a walk-in basis and by appointment. We help with all phases of the writing process, beginning with brainstorming all the way through to final editing. We have five computers in the Writing Center, so if students bring a document in on disk we can sit down and work with them directly. This semester we have had an English as a Second Language specialist working in the Writing Center for ten hours a week. SVSU now has about 150 international students, and even though they may come with a certain level of language proficiency, they are not always prepared for the kinds of academic writing tasks they will be assigned here. . . ."
Ms. Pam vanHaitsma, first recipient of the Mayme Hamilton Tutoring Award, described a typical session and the methods used by the tutors in the Writing Center.
Ms. Boehm stated: "When we opened in the fall semester of 1996 we had 680 tutorial sessions. Last winter we did 757. We weren?t sure if there would be demand during spring or summer, but were quite surprised that we did 133 tutorial sessions during the spring and summer. So we are staying over this spring and summer again, though perhaps with slightly shorter hours. In the fall semester we had 734. We actually had to turn students away during the last two weeks, primarily because we were just swamped with people and in some cases could not get to everybody and didn?t want to compromise those students who had made appointments and not give them good responses. Some students come in only once, some might come in a half-dozen times during the course of the semester."
V. REMARKS BY THE PRESIDENT
President Gilbertson told the Board construction on the Bell Tower and the student housing project will be underway this summer. Plans are being made for utilization of the space CIESIN will be vacating in the summer.
The Honors Convocation will be held on April 16th. The All University Awards Banquet will be held on April 17th.
President Gilbertson stated: "As many of you know, Marshall Fredericks passed away a little over a week ago. He was obviously a person whose work has impacted the lives of a whole number of people world-wide, but who also had a significant impact on this institution. On May 16th the celebration of the 10th Anniversary of the Gallery opening will be held. . . .The Fredericks Gallery in the Fine Arts Center was really the first jewel on this campus. It is a very special place which attracts untold numbers of people to campus every year. It really made this University even more of a regional resource for the people of the state. It was enormously important in helping establish our institutional identity. . . .We are grateful for Marshall?s life and his contributions here.
"Interestingly, the day after Marshall passed away I looked over at the front of Founders Hall and they were putting in the pedestal for the installation of the miniature version of the Cleveland Fountain. His work is all around us."
VI. OTHER ITEMS FOR CONSIDERATION OR ACTION
There were no other items for consideration or action.
VII. ADJOURNMENT
12) Motion to Adjourn
BM-904 It was moved and supported that the meeting be adjourned.
The motion was APPROVED unanimously.
The meeting was adjourned at 2:34 p.m.
Respectfully submitted:
______________________________
Robert H. Walpole
Chairman
______________________________
D. Brian Law
Secretary
______________________________
Jo A. Stanley
Recording Secretary
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