Student Organization Technology Resources
Available Resources
Club e-mail address (alias)
Up to 3 mailing lists
Web space w/wo Content Management
A VSpace Area
How to Request a New Organization:
The Student Organization President must log into the Club Request page with their SVSU username and password.
Step 1
There are three pieces of information required to start an organization on campus:
- An organization name.
- The SVSU email address of the organization president.
- The SVSU email address of the organization advisor (must be SVSU Staff or Faculty).
Enter optional online learning information. If the organization will be using VSpace, select yes and enter the required information to utilize this system. Note: the Instructor for the course will be the organization's advisor. Otherwise leave this option set to ‘No'.
Click ‘Next' to move on to Step 2.
Step 2
Enter any additional officers and mailing list moderators*. Required information has been pre-populated. If there are no extra officers or moderators, click Next.
Step 3
Enter extra webmasters (if necessary) and email recipients (typically officers).
Note: if ‘Content Management' is chosen, a choice for a webmaster is forgone. Again, required information is pre-populated. If there are no extras, click Finish.
Next, the application will be directed to a confirmation page. At this point, a confirmation email will be sent to the Student Life Office and the club advisor, requesting final approval.
Once the Student Life Office and the advisor approves the organization, an email with access instructions will be sent to the webmaster(s), mailing list moderators, and the organization president.
* Mailing list moderators are allowed to add and remove subscribers from organization mailing lists, and send emails to these lists. Each mailing list may have up to 3 moderators. Moderators may not make request to change the student organization unless that moderator is the organization president.
How to Modify An Existing Organization:
The Student Organization President must log into the Club Change page with their SVSU username and password. NOTE: if there has been a change in the organization presidents, a request to reassign this management role to the new president must be submitted to the Student Life Office.
Choose the appropriate organization to modify (if more than one). Click ‘Next'.
Choose organization attributes to edit. It is only necessary to select minimal attributes. For example, if only web masters need to be updated, only check the web master box. Click ‘Next'
Enter modifications. Click ‘Next'.
The request will be sent to the advisor for approval. The request will also be displayed on the screen for printing purposes. A confirmation email will be sent once the approval process is complete.
Advisor Process
It will be the responsibility of the student requesting the organization to discuss the details of said organization with the advisor prior to making the request. Typically, the requesting student is the organization's president.
Once the student makes a request, the system sends the advisor a brief email with details about the organization, along with a link requesting that the advisor approve the organization.
Approval is as easy as reading the email and clicking the link. Once that link is clicked, the process is complete. This process is nearly identical for both new organizations and existing organizations. Read the content in the email, evaluate, click the link.