Student & Alumni E-mail (Vmail) Managment:
Background:
Between the influx of SPAM encountered during the last two years and inattentive cleanup by some Vmail users, up to half of the Vmail database would be SPAM and old messages. This directly affects system performance and backups. It also precludes increasing student e-mail space allotments due to wasted space.
Therefore the following Policy was adopted effective in September, 2006.
Vmail Management Policy:
- Total mailbox space for each user will be increased to 200MB.
- A cleanup routine (listed below) will be executed 3 times per year before the start of the Fall, Winter, and Spring/Summer sessions. This will be done to ensure proper response times and improve the overall system performance. Prior to any deletion, a backup tape will be made and retained for 1 year.
- Any e-mail in a student mailbox that has not been read 90 days after receipt will be automatically deleted. (Excluding the Sent Items folder)
- Any e-mail in a student mailbox that is over 365 days old after receipt will be automatically deleted. (Including the Sent Items folder)
- In addition to the above, any message that has been marked as deleted but not purged will also be removed.