Employee Technology Access Policy Overview
(see full policy for exceptions etc.) Click here for more details.
Effective June 2002, except for TheCard
| Regular FT or PT Employees | Gain Access | Lose Access [1] |
| | Within 24 hours of being assigned a position by Employment Compensation Services (Human Resources) | After the first payroll for which they are no longer assigned to a position |
| Network Access, "M Drive" Network Storage Space, and Personal Web Page Storage Space | Within 24 hours of being assigned a position by (Human Resources) | After the first payroll for which they are no longer assigned to a position |
| Cardinal Direct (web-based access to Administrative and Student Records Systems) | Within 24 hours of being assigned a position by (Human Resources) and processing of the signed FERPA agreement by (Human Resources) | After the first payroll for which they are no longer assigned to a position |
| VSpace | Within 24 hours of being assigned a position by (Human Resources) | After the first payroll for which they are no longer assigned to a position |
| AccessSVSU | Within 24 hours of being assigned a position by (Human Resources) | After the first payroll for which they are no longer assigned to a position |
| Cardinal-Link | Upon Employment at SVSU | When no longer employed at SVSU |
| Colleague (direct access to Administrative and Student Records Systems) | Upon request by employee’s supervisor in writing or by e-mail; after processing of the signed FERPA agreement by (Human Resources) | When deemed no longer necessary by employee’s supervisor or when no longer employed at SVSU |
| Shared Network Files & Folders | Upon request by employee’s supervisor in writing or by e-mail; after processing of the signed FERPA agreement by (Human Resources) | When deemed no longer necessary by employee’s supervisor or when no longer employed at SVSU |
| Adjunct Faculty | Gain Access | Lose Access [2] |
| | Within 24 hours of being assigned a course section by the Office of Academic Affairs | Two weeks into the third consecutive term in which they are not assigned to a course section (where the combined Spring and Summer sessions are counted as one term). [3] |
| Network Access, "M Drive" Network Storage Space, and Personal Web Page Storage Space | Within 24 hours of being assigned a course section by the Office of Academic Affairs | Two weeks into the third consecutive term in which they are not assigned to a course section (where the combined Spring and Summer sessions are counted as one term). |
| Cardinal Direct (web-based access to Administrative and Student Records Systems) | Within 24 hours of being assigned a course section by the Office of Academic Affairs and processing of the signed FERPA agreement by (Human Resources) | Two weeks into the third consecutive term in which they are not assigned to a course section (where the combined Spring and Summer sessions are counted as one term). |
| VSpace | Within 24 hours of being assigned a course section by the Office of Academic Affairs | Two weeks into the third consecutive term in which they are not assigned to a course section (where the combined Spring and Summer sessions are counted as one term). |
| AccessSVSU | Within 24 hours of being assigned a course section by the Office of Academic Affairs | Ryder Center Access Two weeks into the first Fall or Winter term in which they are not assigned to a course section. All Other Privileges After the first payroll for which they have been inactive for 1 year |
| Cardinal-Link | Upon entry into the SVSU payroll system | Until 1 year after the end of their last contract |
| Colleague (direct access to Administrative and Student Records Systems) | Upon request by employee’s supervisor in writing or by email; after processing of the signed FERPA agreement by (Human Resources) | When deemed no longer necessary by employee’s supervisor or when no longer employed at SVSU |
| Shared Network Files & Folders | Upon request by employee’s supervisor in writing or by email; after processing of the signed FERPA agreement by (Human Resources) | When deemed no longer necessary by employee’s supervisor or when no longer employed at SVSU |
| Pool Staff | Gain Access | Lose Access [4] |
| | Within 24 hours of being assigned a position by Employment Compensation Services (Human Resources) | After the first payroll for which they have been inactive for 4 weeks |
| Network Access, "M Drive" Network Storage Space, and Personal Web Page Storage Space | Within 24 hours of being assigned a position by (Human Resources) | After the first payroll for which they have been inactive for 4 weeks |
| Cardinal Direct (web-based access to Administrative and Student Records Systems) | Within 24 hours of being assigned a position by (Human Resources) and processing of the signed FERPA agreement by (Human Resources) | After the first payroll for which they have been inactive for 4 weeks |
| VSpace | Within 24 hours of being assigned a position by (Human Resources) | After the first payroll for which they have been inactive for 4 weeks |
| AccessSVSU | Within 24 hours of being assigned a position by (Human Resources) | Ryder Center Access After the first payroll for which they have been inactive for 4 weeks All Other Privileges After the first payroll for which they have been inactive for 1 year |
| Cardinal-Link | Not Eligible for this privilege | Not Eligible for this privilege |
| Colleague (direct access to Administrative and Student Records Systems) | Upon request by employee’s supervisor in writing or by e-mail; after processing of the signed FERPA agreement by (Human Resources) | When deemed no longer necessary by employee’s supervisor or when no longer employed at SVSU |
| Shared network Files & Folders | Upon request by employee’s supervisor in writing or by e-mail; after processing of the signed FERPA agreement by (Human Resources) | When deemed no longer necessary by employee’s supervisor or when no longer employed at SVSU |
| Temporary Staff | Gain Access | Lose Access [5] | |
| | Within 24 hours of being assigned a position by Employment Compensation Services (Human Resources) | After the first payroll for which they are no longer assigned to a position | |
| Network Access, "M Drive" Network Storage Space, and Personal Web Page Storage Space | Within 24 hours of being assigned a position by (Human Resources) | After the first payroll for which they are no longer assigned to a position | |
| Cardinal Direct (web-based access to Administrative and Student Records Systems) | Within 24 hours of being assigned a position by (Human Resources) and processing of the signed FERPA agreement by (Human Resources) | After the first payroll for which they are no longer assigned to a position | |
| VSpace | Within 24 hours of being assigned a position by (Human Resources) | After the first payroll for which they are no longer assigned to a position | |
| AccessSVSU | Within 24 hours of being assigned a position by (Human Resources) | After the first payroll for which they are no longer assigned to a position | |
| Cardinal-Link | Not Eligible for this privilege | Not Eligible for this privilege | |
| Colleague (direct access to Administrative and Student Records Systems) | Upon request by employee’s supervisor in writing or by e-mail; after processing of the signed FERPA agreement by (Human Resources) | When deemed no longer necessary by employee’s supervisor or when no longer employed at SVSU | |
| Shared Network Files & Folders | Upon request by employee’s supervisor in writing or by e-mail; after processing of the signed FERPA agreement by (Human Resources) |
|
| Retirees | Gain Access[7] | Lose Access [6] |
| | Retain access Upon Retirement | |
| Network Access, "M Drive" Network Storage Space, and Personal Web Page Storage Space | Not Eligible for this privilege | Not Eligible for this privilege |
| Cardinal Direct (web-based access to Administrative and Student Records Systems) | Not Eligible for this privilege | Not Eligible for this privilege |
| VSpace | Not Eligible for this privilege | Not Eligible for this privilege |
| AccessSVSU | Not Eligible for this privilege | Not Eligible for this privilege |
| Cardinal-Link | Retain Access Upon Retirement | |
| Colleague (direct access to Administrative and Student Records Systems) | Not Eligible for this privilege | Not Eligible for this privilege |
| Shared Network Files & Folders | Not Eligible for this privilege | Not Eligible for this privilege |
For example, an adjunct teaching in Fall 2001, would lose privileges in mid-September of Fall 2002 if they have not been assigned to a course since Fall 2001. Adjuncts who last taught in spring/summer would normally be eligible to lose privileges in the next spring/summer. However, since the "clean up" is only done in the Fall and Winter terms, adjuncts that would lose privileges in the spring/summer will actually lose their privileges the following mid-September.
[1] On the day an employee terminates, the University may immediately revoke all Technology Access if the University feels there is a significant security risk.
[2] On the day an employee terminates, the University may immediately revoke all Technology Access if the University feels there is a significant security risk.
[3] For example, an adjunct teaching in Fall 2001, would lose privileges in mid-September of Fall 2002 if they have not been assigned to a course since Fall 2001. Adjuncts who last taught in spring/summer would normally be eligible to lose privileges in the next spring/summer. However, since the "clean up" is only done in the Fall and Winter terms, adjuncts that would lose privileges in the spring/summer will actually lose their privileges the following mid-September.
[4] On the day an employee terminates, the University may immediately revoke all Technology Access if the University feels there is a significant security risk.
[5] On the day an employee terminates, the University may immediately revoke all Technology Access if the University feels there is a significant security risk.
[6] On the day an employee terminates, the University may immediately revoke all Technology Access if the University feels there is a significant security risk.
[7] Emplyees who qualify as University retirees will retain access to an email account upon request to the Office of Human Resources.