Employee Technology Access Policy Overview

Effective June 2002, except for TheCard

Regular FT or PT Employees

Gain Access

Lose Access[1]

E-Mail

Within 24 hours of being assigned a position by the Office of Human Resources

After the first payroll for which they are no longer assigned to a position

Network Access, "M Drive" Network Storage Space, and Personal Web Page Storage Space

Within 24 hours of being assigned a position by the Office of Human Resources

After the first payroll for which they are no longer assigned to a position

Cardinal Direct (web-based access to Administrative and Student Records Systems)

Within 24 hours of being assigned a position by the Office of Human Resources and processing of the signed FERPA agreement by the Office of Human Resources

After the first payroll for which they are no longer assigned to a position

VSpace

Within 24 hours of being assigned a position by the Office of Human Resources

After the first payroll for which they are no longer assigned to a position

TheCard, Ryder Center

Within 24 hours of being assigned a position by the Office of Human Resources

After the first payroll for which they are no longer assigned to a position

Cardinal-Link

Upon Employment at SVSU

When no longer employed at SVSU

Colleague (direct access to Administrative and Student Records Systems)

Upon request by employee’s supervisor in writing or by e-mail; after processing of the signed FERPA agreement by the Office of Human Resources

When deemed no longer necessary by employee’s supervisor or when no longer employed at SVSU

Shared Network Files & Folders Upon request by employee’s supervisor in writing or by e-mail; after processing of the signed FERPA agreement by the Office of Human Resources When deemed no longer necessary by employee’s supervisor or when no longer employed at SVSU

 

Adjunct Faculty

Gain Access

Lose Access [2]

E-Mail

Within 24 hours of being assigned as an adjunct faculty by the Office of Academic Affairs (OAA)

Four weeks into Fall term if no longer classified as adjunct faculty by OAA or have not accepted the yearly contract for the current year.

Network Access, "M Drive" Network Storage Space, and Personal Web Page Storage Space

Within 24 hours of being assigned as an adjunct faculty by the Office of Academic Affairs (OAA)

Four weeks into Fall term if no longer classified as adjunct faculty by OAA or have not accepted the yearly contract for the current year.

Cardinal Direct (web-based access to Administrative and Student Records Systems)

Within 24 hours of being assigned as an adjunct faculty by the Office of Academic Affairs (OAA) and processing of the signed FERPA agreement and other required forms by Human Resources

Four weeks into Fall term if no longer classified as adjunct faculty by OAA or have not accepted the yearly contract for the current year.

VSpace

Within 24 hours of being assigned as an adjunct faculty by the Office of Academic Affairs (OAA)

Four weeks into Fall term if no longer classified as adjunct faculty by OAA or have not accepted the yearly contract for the current year.

TheCard, Ryder Center

Within 24 hours of being assigned as an adjunct faculty by the Office of Academic Affairs (OAA)

Four weeks into Fall term if no longer classified as adjunct faculty by OAA or have not accepted the yearly contract for the current year.

Cardinal-Link

Upon entry into the SVSU payroll system

Until 1 year after the end of their last contract

Colleague (direct access to Administrative and Student Records Systems)

Upon request by employee’s supervisor in writing or by email; after processing of the signed FERPA agreement by Human Resources

When deemed no longer necessary by employee’s supervisor or when no longer employed at SVSU

Shared Network Files & Folders Upon request by employee’s supervisor in writing or by email; after processing of the signed FERPA agreement by Human Resources When deemed no longer necessary by employee’s supervisor or when no longer employed at SVSU

 

Pool Staff

Gain Access

Lose Access [4]

E-Mail

Within 24 hours of being assigned a position by the Office of Human Resources

After the first payroll for which they have been inactive for 4 weeks

Network Access, "M Drive" Network Storage Space, and Personal Web Page Storage Space

Within 24 hours of being assigned a position by the Office of Human Resources

After the first payroll for which they have been inactive for 4 weeks

Cardinal Direct (web-based access to Administrative and Student Records Systems)

Within 24 hours of being assigned a position by the Office of Human Resources and processing of the signed FERPA agreement by the Office of Human Resources

After the first payroll for which they have been inactive for 4 weeks

VSpace

Within 24 hours of being assigned a position by the Office of Human Resources

After the first payroll for which they have been inactive for 4 weeks

TheCard, Ryder Center

Within 24 hours of being assigned a position by the Office of Human Resources

Ryder Center Access

After the first payroll for which they have been inactive for 4 weeks

Other Privileges

After the first payroll for which they have been inactive for 1 year

Cardinal-Link

Not Eligible for this privilege

Not Eligible for this privilege

Colleague (direct access to Administrative and Student Records Systems)

Upon request by employee’s supervisor in writing or by e-mail; after processing of the signed FERPA agreement by the Office of Human Resources

When deemed no longer necessary by employee’s supervisor or when no longer employed at SVSU

Shared network Files & Folders Upon request by employee’s supervisor in writing or by e-mail; after processing of the signed FERPA agreement by the Office of Human Resources When deemed no longer necessary by employee’s supervisor or when no longer employed at SVSU

 

Temporary Staff

Gain Access

Lose Access [5]

E-Mail

Within 24 hours of being assigned a position by the Office of Human Resources

After the first payroll for which they are no longer assigned to a position

Network Access, "M Drive" Network Storage Space, and Personal Web Page Storage Space

Within 24 hours of being assigned a position by the Office of Human Resources

After the first payroll for which they are no longer assigned to a position

Cardinal Direct (web-based access to Administrative and Student Records Systems)

Within 24 hours of being assigned a position by the Office of Human Resources and processing of the signed FERPA agreement by the Office of Human Resources

After the first payroll for which they are no longer assigned to a position

VSpace

Within 24 hours of being assigned a position by the Office of Human Resources

After the first payroll for which they are no longer assigned to a position

TheCard, Ryder Center

Within 24 hours of being assigned a position by the Office of Human Resources

After the first payroll for which they are no longer assigned to a position

Cardinal-Link

Not Eligible for this privilege

Not Eligible for this privilege

Colleague (direct access to Administrative and Student Records Systems)

Upon request by employee’s supervisor in writing or by e-mail; after processing of the signed FERPA agreement by (Human Resources)

When deemed no longer necessary by employee’s supervisor or when no longer employed at SVSU

Shared Network Files & Folders Upon request by employee’s supervisor in writing or by e-mail; after processing of the signed FERPA agreement by (Human Resources)

When deemed no longer necessary by employee’s supervisor or when no longer employed at SVSU

 

Retirees

Gain Access[7]

Lose Access [6]

E-Mail

Retain access Upon Retirement

 

Network Access, "M Drive" Network Storage Space, and Personal Web Page Storage Space

Not Eligible for this privilege

Not Eligible for this privilege

Cardinal Direct (web-based access to Administrative and Student Records Systems)

Not Eligible for this privilege

Not Eligible for this privilege

VSpace

Not Eligible for this privilege

Not Eligible for this privilege

TheCard, Ryder Center

Not Eligible for this privilege

Not Eligible for this privilege

Cardinal-Link

Retain Access Upon Retirement

 

Colleague (direct access to Administrative and Student Records Systems)

Not Eligible for this privilege

Not Eligible for this privilege

Shared Network Files & Folders Not Eligible for this privilege Not Eligible for this privilege

[1] On the day an employee terminates, the University may immediately revoke all Technology Access if the University feels there is a significant security risk.

[2] On the day an employee terminates, the University may immediately revoke all Technology Access if the University feels there is a significant security risk.

[4] On the day an employee terminates, the University may immediately revoke all Technology Access if the University feels there is a significant security risk.

[5] On the day an employee terminates, the University may immediately revoke all Technology Access if the University feels there is a significant security risk.

[6] On the day an employee terminates, the University may immediately revoke all Technology Access if the University feels there is a significant security risk.

[7] Employees who qualify as University retirees will retain access to an email account upon request to the Office of Human Resources.